Selected Town Board Minutes
BOARD MINUTES
Jan 17, 2011
BOARD OF SUPERVISORS - Monday, January 17, 2011
Call to Order: Chairman Leo W. Zipperer called the meeting to order at 7:09 p.m.
Pledge of Allegiance: The Chairman asked all to rise and join in the Pledge of Allegiance.
Roll Call/Quorum: Present Chairman Zipperer, Supervisors Tice, Girman, Woelfel and Staveness. Also in attendance: Clerk/Treasurer Linda Wait, Laddie Chapman and Joe Porten/Portside Builders.
Public Participation: None
Agenda/proper notice/adopt: Motion by Woelfel and second by Staveness to adopt the agenda, with correction. Motion carried.
Approval of Minutes: Motion by Tice and second by Girman to approve the Board of Supervisors’ minutes of December 20, 2010, with correction to page 1, last line, from “DCBV” to “DCTZC”. Motion carried.
Financial Reports: Motion by Tice and second by Zipperer to accept the clerk/treasurer monthly reports on account balances, transaction list and budget vs. actual for December 2010. Motion carried.
Approval of Vouchers / Bills / Claims: Motion by Girman and second by Tice to approve the payment of vouchers, bills and claims for the period December 2010/January 2011. Motion carried.
Oral Committee Reports & Committee Minutes: The Plan Commission minutes of November 11, 2010 were accepted and will be placed on file.
Pending Business/Status:
1) Refinancing of State Trust Fund Loans & PFM Group. Zipperer reported that refinancing of the original Wisconsin State Trust Fund loan was accomplished through the Public Financial Management Group (PFM). Effective and with a payoff on February 2, 2011 through the issuance and sale of general obligation refunding promissory notes, the interest rate will decrease from 4.25% to 2.63% and result in a savings of $27,000 to $30,000. Zipperer thanked everyone for their attention to this matter and the clerk/treasurer in particular for getting the necessary paperwork in order.
2) Building Inspections and Building Code Ordinance. Zipperer announced that a special meeting will be held on Saturday, January 22, 2011 beginning at 9:00 a.m. to meet with the current building inspector (Independent Inspections, Ltd) and to interview R Mark Inspections and Inspections Specialists, who have expressed an interest in providing our building inspection services. The Board will come to a resolve on building inspection services and any changes that will be needed to the building code ordinance. It is expected that demolition and razing provisions will be incorporated in the ordinance.
3) City of Sturgeon Bay & Use of Compost Site Rules & Regs. Sevastopol residents can purchase an annual permit ($25) to use the City’s compost site located on Division Road. Compost will also be available at $15 per pickup truck load. A copy of the site rules and regulations are on file at the Town office.
4) Door County Coastal Byway. Zipperer attended the January 12th meeting in Jacksonport. The grant pre-application deadline has been extended to January 21, 2011 at 4:00 p.m. Anyone making application will need Town Board approval and criteria will be developed for ranking the grant applications. The next meeting of the DCCB Council is scheduled for Thursday, January 27th beginning at 8:30 a.m. at the Baileys Harbor town hall.
New Business – Discussion & Action:
1) Public Official Bond Reimbursement Clerk/Treasurer. Zipperer recapped a recent article by Wisconsin Towns Association indicating the requirements for an “official bond” and that most towns have covered the expense. Motion by Girman and second by Tice to reimburse the clerk/treasurer $170, which represents the 2-year bond premium. Motion carried. Tice also reminded that confidential information should be redacted from paperwork before distributing.
2) Town Hall Rental Agreement. Woelfel reviewed the 2010 rental income ($1,975) compared to utilities, maintenance, snow removal and cleaning ($13,561) and presented some potential options on cleaning charges, definition of organizations eligibility on use and fees. Rental fees from other communities were also compared, along with a listing of facility users this past year. In that monthly cleaning costs are approximately $260, there was discussion on increasing fees slightly. Current resident rental fee is $75 and nonresident is $125, with a $100 security/cleaning deposit. The matter will be brought back next month.
3) Door County Tourism Zone Commission & Community Marketing Fund (CMF). Girman inquired on our intent to extend the CMF and the benefits received. The current CMF plan expires at the end of 2011, and Sevastopol will have contributed approximately $52,000 to the Sturgeon Bay Visitor Center over the past 3-year program. Letters in support of continuing the CMF were submitted by Baileys Harbor, Carlsville, Egg Harbor, Ellison Bay, Jacksonport, Sister Bay and Sturgeon Bay. There was discussion on forming a business owners association for promotion of the Sevastopol area. Girman will draft a letter to see if there is an interest, submit it to Tice for review and bring the idea forward in the next newsletter (late February). Tice indicated that Bruce Hill is the CMF director and coordinator and perhaps Hill would be available to give a presentation to our local business owners. Agenda matter for next month.
4) Fire Protection Costs 2011. Zipperer reported fire protection costs for 2011 will be $347,035.25 compared with $342,533.48 paid in 2010.
5) Kregg & Melanie Shilbauer Petition for Grant of Variance at 5043 Bay Shore Drive. Staveness reported that the Plan Commission reviewed this matter on January 6, 2011 and it was their unanimous decision that the Town Board recommends approval to the Door County Board of Adjustment. The Shilbauers plan to replace an existing deck within the same footprint on a nonconforming lot (6,500 square feet with a minimum requirement of 7,500 square feet and 50 feet wide). Joe Porten of Portside Builders was present to answer questions. Motion by Staveness and second by Girman that the Town Board supports the request and recommends BOA approval of the Shilbauer petition for grant of variance. Motion carried, unanimously. Clerk shall forward notice to Door County Planning Department and BOA.
6) Renewal of Independent Contractor and Videographer Agreements with Laddie Chapman (PEG channel). Girman submitted the two contracts for programming, operation, content, equipment use and video recording. Changes include an increase from $500 to $515 per month as program director, repair limits and approval, and a flat fee of $75 for each video recording session. Motion by Girman and second by Woelfel to approve the Independent Contractor Agreement and the Videographers Agreement. Motion carried, unanimously. A recent amplifier upgrade has greatly improved the quality of our broadcast.
Ordinances: The following draft ordinances were discussed at the public hearing held immediately prior to the Board meeting this evening:
No. 01-2011 “Public Nuisance”
No. 02-2011 “Regulations on Outside Storage, Unsightly Premises and Hazards”
No. 03-2011 “The Keeping of Animals”
No. 04-2011 “Control of Dogs”
Changes will be incorporated and the ordinances will be brought back next month for approval.
Correspondence:
• City of Sturgeon Bay Fire Department November & December 2010 fire reports
• Wis Division of Transportation final calculation of 2011 General Transportation Aids - $179,881.49
• Door County Planning Department public education/discussion meetings – January 31, 2011 at 6 pm
• Independent Inspections, Ltd. billing recap
• December 2010 zoning permits issued
• Public Service Commission – Strategic Energy Assessment and wind siting rules
• Portside Builders – reminder on shoreland property restrictions
• WPS partnership on municipal projects and electrical inspections
• Charter premium programming pricing adjustments
• Sevastopol First Responders – recap of 2010 activities and personnel listing
• Town of Sturgeon Bay – notice of public meeting on Smart Growth Plan
• Charles Stoeger request for road name change “Strahan” to Stoeger” Road – agenda for next month
• Door County Real Property Listing 2010 tax rate summary, parcel count, improved and vacant parcels
Announcements:
• 1st Installment of real estate taxes due January 31st
• Spring Primary Election – Tuesday, February 15th (polls open 7 am to 8 pm)
• Board of Supervisors – Monday, February 21st – 7:00 pm
Agenda Items for Next Meeting:
• Stoeger request for road name change
• Nuisance, Outside Storage, Keeping of Animals and Dog Control Ordinances
• Town hall rental agreement
• Community Marketing Fund & Business Association concerns
• Building inspection services contract with revisions
Adjourn: Motion by Woelfel and second by Staveness to adjourn. Motion carried and meeting adjourned at 8:33 p.m.
Respectfully submitted,
Linda D. Wait, Clerk
[approved 2/21/2011]
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