Date: Monday, February 21, 2011 - 7:00 p.m.
Location: Town Hall Meeting/Community Room
4528 STH 57 (Institute), Sturgeon Bay, Wisconsin
Call to Order: Chairman Leo W. Zipperer called the meeting to order at 7:00 p.m.
Pledge of Allegiance: The Chairman asked all to rise and join in the Pledge of Allegiance.
Roll Call/Quorum: Present were Chairman Zipperer, Supervisors Chuck Tice, Tom Girman, Dan Woelfel and John Staveness. Also in attendance: Clerk/Treasurer Linda Wait, Steve Cromell, Cindy Viste, Laddie Chapman, Jane Luebker, Tom Luebker, Steve Leonard, Dean Anschutz, Chuck Stoeger, Paul Schumacher, Mark Richard, Bert Day, Mariellen Haen, Greg Anderson and Mary Anderson.
Public Participation: On behalf of the Town, Wait expressed gratitude to the Robert Tice family for their recent donation of a wheelchair, which will come in handy on election day and be available for other public and private events held at the town hall.
Agenda/proper notice/adopt: Motion by Tice and second by Woelfel to adopt the agenda, as noticed. Motion carried.
Approval of Minutes: Motion by Staveness and second by Tice to approve the Board of Supervisors’ minutes of January 17, 2011 (with date corrections) and special meeting minutes of January 22, 2011. Motion carried.
[deviation from order]
7:05 Special Report:
Steve Leonard, on behalf of the Door County Coastal Byway Council, requests support for funding an interpretive master plan and kiosks in each of the eight byway communities. Steve summarized the DCCB formation, provided a conceptual design of the kiosk, the projected costs, and the purpose of the grant application. In order to proceed with the grant request, each of the communities needs to issue a letter of support stating that if the grant is awarded, they will commit to the 20% out-of-pocket funds and in-kind service. If the grants are not awarded, the project will not proceed and would be subject to revised cost estimates.
Our share of the cost for the interpretive plan and one kiosk located in Sevastopol is estimated to be $16,900, of which the grant would reimburse 80%. Steve indicated there are creative ways to come up with the in-kind match. He also said the interpretive panels could be incorporated into existing structures. Baileys Harbor and Liberty Grove have already indicated their support. Steve estimates the application would be submitted in August and awarded some time in 2012. Following discussion, motion by Tice to commit to the project and provide a letter of intent, second by Girman, conditioned that the intent can be revoked if the project does not come to fruition. Motion carried (4-aye, 1-nay/Staveness).
7:35 Special Report:
Steve Cromell, Superintendent of Sevastopol Schools, assisted by Cindy Viste, gave a power point presentation on the April 2011 referendum and the School Board’s request to exceed the revenue limits by $800,000 for the 2011-2012 school year and by $900,000 for the 2012-2013 school year. The intent of the presentation was to provide information to the voters. Mr. Cromell reviewed the Fund 10 (general operations) revenues and expenditures without and with the referendum dollars, possible Sevastopol-Sturgeon Bay consolidation, the school tax rates and comparisons, and decreasing enrollment numbers.
Girman requested an itemization of monthly expenditures, including salaries.
Financial Reports: Motion by Girman and second by Woelfel to accept the clerk/treasurer monthly reports on account balances, transaction list and budget vs. actual for January 2011. Motion carried.
Vouchers, Bills and Claims: Motion by Staveness and second by Tice to approve the payment of vouchers, bills and claims for the period January/February 2011. Motion carried.
Oral Committee Reports & Committee Minutes: The Parks & Recreation Board minutes of November 15, 2010 were accepted and will be placed on file.
1) Town Hall Rental Fees. Based on last month’s review of maintenance costs, motion by Woelfel and second by Tice to increase the private party resident rental fee from $75 to $100 and to increase the private party non-resident rental fee from $125 to $150. Motion carried, unanimously. Rental rates and use will be reviewed on an annual basis.
2) Door County Tourism Zone Commission & Community Marketing Fund. Tice reported 2010 year-end total Door County room tax collections of $3,209,878, an increase of 7.4% over 2009. Total room rentals were $59,105,965 for 2010, compared to $55,723,156 in 2009. Sevastopol had 5,545 room nights available during the month which represents a 11.74% occupancy rate and daily room rate of $126. Sevastopol’s December 2010 revenue amounted to $1,365.70 and total revenue for the year 2010 was $66,533.
Tice reported that the DCTZC on January 27, 2011, resolved to support the continuation of the Community Marketing Fund (CMF) for 2012 and following years, subject to allocations being adjusted based on actual room tax collections. CMF program is only available to communities that have established local marketing entities; in that Sevastopol does not have a business association, its share of the CMF was designated to the Sturgeon Bay Visitor Bureau. Tice indicated that no action was required at this point.
3) Door County Coastal Byway. The minutes will be shared on a regular basis so that the Board is informed on what is happening.
New Business – Discussion & Action:
3) Sevastopol Business Association. Girman reported that a letter of invitation and information recently went out to business owners requesting input on forming a Sevastopol-based partnership to promote our local businesses. An article will also appear in the next newsletter. Several responses have been received and Girman suggested an informal gathering to see how the CMF could be used to help our business organization. Those interested should contact Girman, Tice or Wait. The matter will be brought back once enough interest is established.
4) Door County Legislative Days. Mark Nelson thanked the Town for its past support and summarized the plan for this year’s event scheduled for April 12th and 13th in Madison. This year, Door County will partner with Kewaunee County as host. Mark summarized past major successes which included bridge improvements, tourism marketing, 4-lane highway, shipbuilding cluster and registration of underground propane tanks. If you have issues, problems or concerns unique to Door County that you feel the State could help resolve, submit your ideas to Rob Burke at the UW-Extension. Following discussion, motion by Woelfel and second by Girman to support Door County Legislative Days with a $500 contribution. Motion carried, unanimously.
5) Sevastopol PEG Channel. Program Director Laddie Chapman provided a recap and summary of the 2010 cable operation. A new video server was installed, which allows for remote programming, and the station now runs 24 hours a day. A new distribution amplifier has improved the quality of broadcasts and some office equipment and headphones were also added. Approximately 100 programs were recorded last year, consisting of County and Town meetings, concerts and performers from different venues, along with school and other local events that affect Sevastopol. PEG Media also distributes shows for
broadcast, about half of which are free of charge. Girman commented that Town board meetings are now “live.” Laddie is always looking for input and suggestions on what you would like to see, along with sponsors to help cover equipment and costs. You can find us on Channel 97 in Sevastopol or on Channel 986 from Ellison Bay to Two Rivers.
6) Stoeger request for change of road name – Strahan Road. Zipperer stated that a road name change would need to come about by resolution. Chuck Stoeger was present and requests that the Board consider a name change to “Stoeger Road” in that his family has maintained the grading and care of the road up until the mid 1990s. The clerk indicated that neighboring property owners did not receive a copy of tonight’s agenda. Following discussion, motion by Girman to rename from Strahan to Stoeger Road and second by Staveness, conditioned upon notice to the other property owners and brought back in resolution form at the next meeting. Motion carried, unanimously.
Ordinance No.2011-01 “Public Nuisance”, No. 2011-02 “Regulations on Outside Storage, Unsightly Premises and Hazards”, No. 2011-03 “The Keeping of Animals” and No. 2011-04 “Control of Dogs”. Tice is reviewing all of the draft ordinances for correct statute reference and the matter will be brought back at the next meeting.
Ordinance No. 2011-05 “Watercraft Prohibition at the Clark Lake Dam and Spillway”
Woelfel reported on the modifications and improvements made to the dam and fencing along the private property on each side. A cable with basketball-type floats marking the dam entrance and spillway would keep watercraft away from the area and avoid trespassers on private property. An application with maps and photos will be submitted to the local DNR warden for approval and then to the State level, and run past Jacksonport in the event they would need to enact a corresponding ordinance. Motion by Woelfel to approve Ordinance No. 2011-05 and second by Girman, pending legal approval and clarification on liability. Motion carried, unanimously.
Ordinance No. 2011-06 “Building Permits, Inspection Fees and Building Code”
After speaking with a local architect, Zipperer will ask for clarification on the “Certified Municipality Status” conditions contained in the proposed ordinance, which are not a part of our current building code ordinance. Tice felt the “Demolition of Structures” provisions also needed some cleaning up. The matter will be laid over to the next meeting.
• Door County zoning permits and Independent Inspections billing recap – January 2011
• Door County ordinance amended map of Sevastopol – Schrank property from countryside to commercial center
• Shilbauer grant of variance to reconstruct deck at 5043 Bay Shore Drive
• Notice of timber cutting – Bay Shore Drive Properties LLC
• DNR payment in lieu of taxes - $7,118.43 on 2.76 acres
• Lutzen payment of taxes under protest
• Municipal services payment for state facilities (police & fire) - $1,250.09
• WisLine Board of Review training series
• Door County foreclosure of tax liens
• Contractors providing proof of insurance and state exam/continued education credentials
• Charter quarterly franchise fee payment - $5,720.17 and notice of digital channel changes
• Center for Land Use Education – wind energy rules, platting law changes and shoreland zoning
Tice suggested that the Town consider a wind energy ordinance.
• Parks & Recreation Board – Tuesday March 8th – 6 pm
• Organizational meeting for historical association – Monday, March 14th – 7 pm
Motion by Staveness and second by Girman that the March 21, 2011 board meeting shall be at the call of the Chair/Vice Chair. Motion carried.
Agenda Items for Next Meeting:
• Nuisance and animal control ordinances
• Clarification on liability at dam
• Building inspections/code ordinance
• Stoeger request for change of road name
Adjourn: Motion by Tice and second by Staveness to adjourn. Motion carried; meeting adjourned at 9:22 p.m.
Linda D. Wait, Clerk [approved 4/18/2011]