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BOARD MINUTES OF SEPTEMBER 2010
Sep 20, 2010

BOARD OF SUPERVISORS' MEETING

Monday, September 20, 2010 - 7:00 p.m.

Call to Order: Chairman Leo W. Zipperer called the meeting to order at 7:04 p.m.

Pledge of Allegiance: The Chairman asked all to rise and join in the Pledge of Allegiance.

Roll Call/Quorum: Present Chairman Zipperer, Supervisors John Staveness, Dan Woelfel, Tom Girman and Chuck Tice. Also in attendance: Clerk/Treasurer Linda Wait, Laddie Chapman, Jim Buergermeister, Maureen Buergermeister, Pat Miller, Betty Kiehnau, Boyd Fellows, Mickey Fellows, David Danis and Pete Hurth.

Meet ‘n Greet - Door County Sheriff’s Deputy Program: No one present.

Public Participation:

• David Danis, 4844 Bark Road, asked the Board to consider parking restrictions at the Whitefish Bay boat launch area. He is concerned with bonfires late at night and overnight parking of vehicles and campers beyond the parking area. Danis suggests that no parking be allowed after 10 pm, the same as other town parks, and that perhaps boulders could be placed to prevent driving down the ramp. He provided some photos, drawings and suggested signage. Zipperer responded that the matter will be referred to the Parks & Recreation Board for consideration.

• Pat Miller, 4814 Bark Road, asked the Board to consider signage sponsored by the Lakeshore Natural Resource Partnership (LNRP) and Lake Michigan Partners at water access points. The metal poster states, “We All Live on the Water. Life Depends on It. Protect It. 1-800-TIP-WDNR Call in Any Environmental Violation.” The cost of the sign is $150 for individual and nonprofits and $250 for businesses. Zipperer responded that the request will be referred to the Parks & Recreation Board for consideration and placed on the October agenda.

Agenda/proper notice/adopt: Upon verification by the clerk, motion by Tice and second by Girman to adopt the agenda, as noticed. Motion carried.

[deviation from order]

Pending Business/Status:

5) 7:15 p.m. Town Electronic sign. Boyd Fellows presented written comments and suggestions regarding use of the sign. He provided frame samples and time lengths to minimize confusion and better convey messages. Laddie Chapman presented his written comments, “Should we announce our TB shows on the town’s sign?” with reasons why program announcements should appear in front of our Town hall. Zipperer commented that it was a lot of information to review before taking specific action.

New Business:

1)Buergermeister Petition for Grant of Variance. Staveness reported that the Plan Commission reviewed this matter on September 8^th and recommends approval of the petition for grant of variance at 5241 South Lake Road. Jim and Maureen Buergermeister were present and explained their intent to remove the existing buildings and construct a 1,463 sq. ft. residence on the building footprint of 1,555 sq. ft., with minimal disturbance into the nonbuilding zone and wetlands of the .62 acre property. Motion by Staveness and second by Girman to recommend approval of the Buergermeister request. Motion carried and the clerk will notify Door County Planning and Board of Adjustment.

4) 7:48 p.m.Subdivision Ordinance. Plan Commission member and civil project engineer Pete Hurth provided a status report on the consideration of conservation subdivision ordinance. Pete said that to satisfy our Smart Growth plan, implementing this ordinance will set standards for future development in the Town. After reviewing other successful samples, Pete compiled a proposed subdivision ordinance and submitted it to the County to see if it fits with their concepts and long-term plans; however, there are glaring differences. The Plan Commission hopes to come up with an ordinance so that development is practical, affordable and preserves green/open space, with input and direction from Board members. There was discussion on the likelihood of a zoning overlay (a special zoning district over an existing zone); we cannot be less restrictive than the County. Tice was concerned about maintaining open space without threat of it coming off the tax roll. Girman thought we should pursue Jeff Sanders for an opinion. No action taken at this time.

Approval of Minutes: Motion by Staveness and second by Tice to approve the Board of Supervisors’ minutes of August 16, 2010. Motion Carried.

Clerk/Treasurer Monthly Report: Motion by Tice and second by Girman to accept the account balances reflecting unreserved and designated funds, the transaction list and the budget vs. actual reports for August 2010. Motion carried.

Approval of Vouchers / Bills / Claims: Motion by Tice and second by Girman to approve the payment of vouchers, bills and claims for the period August/September 2010. Motion carried.

Oral Committee Reports & Committee Minutes:The following minutes were received and placed on file: Plan Commission – May 6, 2010 and Property Management Committee – August 25, September 1 and September 9, 2010.

Pending Business/Status:

1) Tourism Zone Commission. Tice reported the next meeting of the DCTZC will be held on October 21^st at 9 a.m. on Washington Island. Approximately 27 lodging owners are delinquent and the Commission is considering hiring a collection agency. Room tax receipts throughout the County are up YTD 7.3% and total July collections are $765,289. Sevastopol had a 71.55% fill rate for July with an average room rate of $187 and receipts of $15,141, making it second best in the County.

2) Road Work 2010. Zipperer reported on work accomplished to date at a cost of $146,503 with $54,796 due on contract, for a total of $201,300. Chip and seals are in place and sweeping will be done, with chips deposited at Whitefish Bay boat launch and at the Town park. The costs of moving a driveway and replacement of a culvert on Ploor Road will be taken under consideration.

3) Property Management Committee Draft Ordinances. Tice complimented on the good public turnout on August 25^th and that new information will be incorporated into the draft ordinances. The next Committee meeting with public input will be held on Wednesday, October 13^th at 6 p.m. here at the Town hall, with Laddie invited to record.

4) Building Ordinance & Demolition provision. Zipperer commented that a demolition provision would provide for proper disposal of debris and also be an aid the assessor that a property had been cleared. The matter will be brought back, perhaps reviewing the entire building ordinance.

New Business – Discussion & Action:

2) PEG Program Director Contract Renewal. Girman stated that the existing contract with Laddie Chapman expires on October 7, 2010. In order to keep contractor expenditures in line with budgeting, Girman presented an Independent Contractors Agreement Extension to December 31, 2010. Motion by Girman and second by Woelfel to approve the extension. Motion carried, unanimously.

3) Door County Coastal Byway. Tice explained that although the Coastal Byway project as originally presented would not cost the Town any money, the organization will need some startup funds for paperwork, internet access, etc. The request for $100 has been made to the eight communities involved, plus to businesses that have an interest and might benefit from the DCCB. Motion by Woelfel and second by Tice to approve the $100 donation/contribution to DCCB. Motion carried (aye-Tice, Woelfel, Zipperer, Staveness; nay-Girman). Tice also asked that we think about what makes Sevastopol unique, what projects we can bring forth to improve our frontage, for inclusion in future grant writing requests--perhapsboat launches, parks, kiosks, signs or other items. Zipperer said comments or suggestions could be made to Tice or the Clerk.

Correspondence. The following correspondence was accepted and will be placed on file:

• Door County zoning permits and Independent Inspections billing recap – August 2010

• Door County Humane Society – request for financial support and 2010 intake breakdown

• Public Service Commission – proposed wind siting rules

• Notice of timber cutting – Graf

• Ron Maloney letter to AT&T regarding DSL service availability

• Door County Planning educational/discussion sessions – September 29^th at 6 & 7 pm

• Door County Planning new farmland preservation plan kickoff – November 30^th at 7 pm

• Wis Department of Revenue 2010 county equalization report

• Door County Visitor Bureau member newsletters

• Charter franchise fee remittance and notice of rate changes

• Wis DOC conditional approval Chanticleer pool

• Wis DOT local public agency real estate seminars

• Bay-Lake Regional Planning Commission invitation to continue as member and newsletter

• Door County Zoning Ordinance updates

Announcements:

• Parks & Recreation Board – Wednesday, September 22^nd – 6 pm

• Door County Unit meeting-Thursday, September 23^rd – 7 pm Liberty Grove

• Redistricting Local, State & Federal Forum (Sevastopol Town Hall)– Tuesday, October 12^th- 6:30 pm

• Door County Coastal Byway-Wednesday, October 13^th – 8:30 am -Sevastopol

• Budget Work Session – Thursday, October 14^th – 6 pm

• Next Town Board Meeting – Monday, October 18^th – 7 pm

Agenda Items for Next Meeting: LNRP sign

Adjourn: Motion by Tice and second by Woelfel to adjourn. Motion carried and meeting adjourned at 9:05 p.m.

Respectfully submitted,

Linda D. Wait, Clerk/Treasurer

[approved, with correction 10/18/2010]

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