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ANNUAL MEETING
Apr 13, 2010
The following are draft minutes as a result of our Annual Meeting held
on Tuesday, April 13, 2010.  (Minutes are approved and accepted at the
following year's annual meeting.)
ANNUAL TOWN MEETING
April 13, 2010 – 7:00 o’clock p.m. 
Location:  Town Hall meeting room at 4528 St Hwy 57, (Institute)
Sturgeon Bay, Wisconsin


DRAFT MINUTES

Determine Proper Notice:
	It was determined that proper notice had been provided, having been
posted in three public places, and having been published in the Door
County Advocate on March 27, 2010 and on April 7, 2010, with an
affidavit of such posting and publication on file.
 
Welcome/Meet & Greet:
	Chairman Leo Zipperer welcomed residents and guests.  Introductions
were as follows:  Town Board Chairman Leo Zipperer, Supervisor and
Vice Chairman Tom Girman, Supervisor Dan Woelfel, Supervisor Chuck
Tice, Supervisor John Staveness, Clerk/Treasurer Linda Wait and
Residents Betty   Kiehnau, Laddie Chapman, Burt Day, Arlene Woelfel,
Jane Luebker, Tom Luebker, Darrell von Berg, Mary Jeanne Kacmarynski,
John Kacmarynski, Tony Haen,	Carl Scholz, Lawrie Kull, Pat Miller, Tom
Vargo, David Hirn, Jean Tice, Joyce Schack,	 Sally O’Brien, Guest
Speakers Sturgeon Bay Fire Chief Tim Herlache and Jaime Forest.
There were 24 electors in attendance (compared with 30 last year).
	
Pledge of Allegiance:  
	The Chairman asked all to rise and join in reciting the Pledge of
Allegiance.

Official Oath and Swearing In of Elected Officers:
	Supervisor Chuck Tice and Supervisor Dan Woelfel, having been
re-elected to their respective offices on April 6, 2010, were
administered the oath of office by the Clerk.  The official oaths and
conflict of interest statements were placed on file.

Call to Order:
	Chairman Zipperer called the meeting to order and indicated that all
electors are invited to participate and that a vote will be taken on
items presented.  Only qualified electors may make a motion, which
must be seconded, followed by a vote; please be sure you have signed
in.

Approval of Minutes:
Motion by Tom Girman and second by Laddie Chapman to approve the
minutes of the Annual Meeting held on April 14, 2009.  Motion carried,
unanimously.
 

Matters for Review/Status Update/Discussion:
Burn permits.  Sturgeon Bay Fire Chief Tim Herlache summarized the
2005 Door County burning ordinance, which basically mirrors DNR
regulations.  The ordinance is quite extensive on what can and cannot
be burned, including burn barrel use.  Clean firewood, yard waste and
non-recycle paper is allowed; no garbage.  If smoke becomes a
nuisance, the fire department or sheriff’s deputy may come to
investigate.  Small amounts of confidential documents may also be
burned in the barrel.  Chief Herlache reported that most grass fires
are the result of uncontrolled burn barrels.
Chairman Zipperer indicated that the Town may further restrict the
permitting process; the clerk is available on a regular basis at the
office to issue permits.  Remember, you must call the fire department
(746-2916) before initiating a burn.  

7:15 p.m. – Special Report on Audit 2009.
	Mike Konecny, CPA and Vice President of Schenck Solutions, presented
the independent auditors’ report on our basic financial statements for
the year ending December 31, 2009.  The statements provide an overview
of our financial position and Mike addressed key highlights.
Total net assets as of 12/31/2009 are $12,550,316 with slightly over
$7 million representing collected taxes and due to other taxing
districts.   Total liabilities are $9,449,766 with total net assets of
$3,100,500 (compared to $3,155,713 in previous year).
The statement of activities shows the cost of governmental activities
by major function. The balance sheets represent total assets of
$8,777,953 less liabilities of $8,517,940 for a fund balance of
$260,013 (compared to $269,119 in previous year), which is considered
healthy for a town of our size.
Actual revenues were $932,774, slightly more than the budgeted
$930,308 even though interest income was much less than anticipated. 
Actual expenditures of $1,687,399 were very close to the budgeted
$1,689,539.  

Other Reports:
Jaime Forest, contracted Agent for the Bureau of Endangered Resources
with the Wisconsin Department of Natural Resources, reported on the
identification and protection of the dune thistle found in the Glidden
Drive/Lily Bay area.  There will be a formal management plan presented
at the Whitefish Dunes State Park on Thursday, May 6th at 6 pm in an
attempt to protect its habitat and provide outreach to private
property owners, along with signage at boat launches and public access
points.  Good stewards can help by reducing the use of chemicals and
foot traffic in the dune thistle neighborhoods.  Current zoning does
not protect herbaceous (non-woody) vegetation and language may be
proposed to amend those regulations.

Matters for Review/Status, continued:
Roads.  The Town Board will tour roads on Saturday, May 15th, to
identify areas in need of repair or repaving.  Chairman Zipperer
indicated that the County will be grinding, realigning and repaving
Gordon Road this spring.  Tom Vargo thought the Peterson/Gordon
intersection was extremely icy and Zipperer responded there may be a
drainage problem.
Room Tax.  Tice reported that room tax dollars are designated to the
building fund and our first payment of $119,000 was paid in March 2010
from those accumulated funds.
Wind Energy.  There are several miniature windmills located in our
Town.  Zipperer indicated we are exploring renewable energy sources
with the establishment of a windmill here at the Town hall, taking
height restrictions into consideration, and perhaps include that cost
in our capital outlay plan.  Girman said that the Wisconsin Public
Service Commission has ultimate authority on location.
Community Column-Advocate.  Having recently been accepted as a
community columnist, Wait is reporting on the happenings in our
community.  If you have items of public interest, please email or
call. 
Clark Lake.  Woelfel indicated that the end of Town Line Road
continues to deteriorate, making installation of the ramp challenging.
  A contractor will look at saw cutting the road and installing an
attachment so that the area can be flush for attaching the boat ramp. 
This will delay installation until May 1st.  Woelfel indicated that
Jacksonport would support the improvements.
News letter.  Thanks to Woelfel and Laddie Chapman for another nice
issue of our newsletter.  If you are interested in submitting an
article or have suggestions for future articles, please contact Dan. 
Issues are available on the website.
PEG Channel.  Girman gave an update on the station’s move to the Town
hall this past year, indicating that the station now operates 24 hours
daily, thanks to a new server with larger storage capacity.   The
station is 100% funded by franchise fees and not supported by tax
dollars, actually receiving a surplus over our costs.  If you have any
questions, contact Program Director Laddie Chapman.
Town Park Use.  Tony Haen reported that over 150 games were played at
the Institute Town Park last year, including Northern Door legion,
Double header leagues, Babe Ruth, Sevastopol boys baseball and girls
softball.   We have a good working relationship with the School and a
convenient location.  Funds from Raibrook and School contributions
were invested in improvements this past year.   Any questions, contact
the Park Board.
Town Hall Use.  Woelfel commented on our committees and various
community groups utilizing the conference room (no charge for
Sevastopol-based organizations).  Wait reported that since April 2009,
there were 26 events held in the community room, with additional
reservations for the remainder of this year.  Later this year,
operating costs (utilities, snowplow, etc.) will be reviewed to see if
fees need to be modified.
Valmy Park.  There have been requests in the past to establish a park
area in Valmy and perhaps this can fit into our future capital
improvement plan.
  
New Items for Discussion:
Capital Improvement Plan 5 Year.  Zipperer asked for ideas and
suggestions for future projects, such as the need for a park in the
Valmy community—perhaps someone is willing to donate property for that
purpose; or perhaps some play equipment at Olde Quarry park.  The goal
is to plan ahead and set aside funds as we go along.
Promotional Organization.  Tice indicated that we currently contribute
to the Community Marketing Fund in a 3-year deal to help fund Sturgeon
Bay when it first joined the Tourism Zone and in conjunction with our
close proximity to the City.  Perhaps we can explore establishing our
own business owners association and maintain our own tourism dollars.
Town/School Sponsored Activities.  Tony said the Sevastopol Booster
Club will operate the concession stand for school ballgames.  Jane
Luebker also looks forward to positive interaction between the Town
and School. 
Cable Channel Service.   Girman offered to spearhead and support any
movements to increase the level of service now offered by Charter,
which is currently based on density (homes per linear mile).

Elector Concerns.
Zipperer reported that the Door County Tourism Zone has a vacancy for
a member-at-large Commissioner (volunteer position).  Candidates must
be involved in the inn keeping industry, have an interest in the
subject of room tax and be available for monthly meetings.

There were some suggestions for future Town-wide events, such as a
picnic, garage sale, farm market, art and craft fairs. 

Adjournment:
Motion by John Staveness and second by Tom Girman to adjourn the
Annual Meeting to Tuesday, April 12, 2012.  Motion carried,
unanimously, and adjourned at 8:45 p.m.  


Respectfully submitted,


Linda Wait, Clerk/Treasurer
Town of Sevastopol
[draft 4/19/2010]
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