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TOWN OF SEVASTOPOL
Jul 27, 2009
TOWN OF SEVASTOPOL
BOARD OF SUPERVISORS’ MEETING MINUTES

Date:		Monday, July 27, 2009 – 7:00 p.m.
Location:	Town Hall Community/Meeting Room
		4528 STH 57, Sturgeon Bay, Wisconsin 


Call to Order:
Chairman Leo W. Zipperer called the meeting to order at 7:00 p.m.

Establish Quorum/Roll Call:
Roll call was taken, with Chairman and Supervisors John Staveness,
Chuck Tice, Dan Woelfel and Tom Girman, along with Clerk/Treasurer
Linda Wait, in attendance.

Also in Attendance:
Laddie Chapman, Jan Smith, Larry Miller, Jon Hollingshead, Pat Miller,
Fire Chief Tim Herlache, Darrel von Berg and Ann Miller.

Meet ‘n Greet – Door County Sheriff’s Deputy Program:
Sheriff Deputy Brad Shortreed was present to address any concerns.  He
noticed that “dog problem” appeared on the agenda and felt the
Department had a good working relationship with Mark Richard, our
animal control officer.  There were some questions as to off-road
vehicles and he will bring back clarification on their operation. 
Chairman Zipperer complimented the Department on the coverage provided
at our Sesquicentennial event. 

Public Participation:
•  Pat Miller extended her thanks to the Board and everyone involved
with the Sesquicentennial—it was fantastic.  Pat was disappointed
there was not more newspaper coverage.
•  Jon Hollingshead expressed his agreement with the Village of Sister
Bay in that duplication of “Trillium Lane” was a non-issue due to
distance apart.

Agenda/Proper Notice/Adopt:
Clerk stated that the agenda has been properly noticed.  Motion by
Tice and second by Staveness to adopt the agenda, as proposed. 
Zipperer indicated that the Fire Chief will give a report at 7:15 and
that Ann Miller/Scenic Byways will follow.  Motion carried,
unanimously. 

Special Report:
Sturgeon Bay Fire Chief Tim Herlache reviewed the 2008 Annual Fire
Report, including the mission statement, staffing, equipment and
budget.  There were a total of 1,006 calls received.  Their Department
also provides fire inspections and violation notices  to commercial
premises and also  conducted several safety education programs
throughout the year.  

[deviation from order]

Pending Business/Status:
Scenic Byways.  Ann Miller provided a status report on the project,
which has been named the “Door County Coastal Byway.”  The Villages of
Egg Harbor and Sister Bay, Towns of Liberty and Jacksonport are on
board, with the Village of Baileys Harbor, Gibraltar and Ephraim
pending and the Town of Egg Harbor declining.  An “Overview of
Program” was also provided.  Ann is seeking support from the
municipalities in the form of a resolution such as that adopted by the
Town of Liberty Grove (copy included).   There was discussion on
preserving scenic areas, sign control, benefits to promote tourism,
guidelines and use within the byways designation.   Zipperer indicated
the matter will be brought back next month in resolution form.  Ann
will send some updated information on billboards.

Minutes:
•  Motion by Girman and second by Tice to approve the Board of
Supervisors’ meeting minutes of June 15, 2009.  Motion carried,
unanimously.

Clerk/Treasurer Monthly Report:
Motion by Woelfel and seconded by Girman to accept the treasurer’s
report with account balances, budget vs. actual and transactions list
for period ending June 30, 2009.  Motion carried, unanimously The
Clerk reported that a temporary Class B “picnic” license had been
issued to Northern Door Legion for events July 23-25, 2009.

Vouchers/Bills/Claims:
The vouchers, bills and claims for the period June-July 2009 were
presented for review and payment, with motion by Woelfel and second by
Girman to approve.  Motion carried, unanimously.

Committee Minutes:   
The following Committee minutes were accepted and will be placed on
file:
•  Ad Hoc Sesquicentennial – June 26, 2009
•  Plan Commission – June 11, 2009 
•  Dam, Park & Rec Board – May 27 and June 17, 2009

Pending Business/Status:  (continued)
Sesquicentennial Celebration.  A “very special thank you” notice was
placed in the Advocate to acknowledge everyone who contributed,
assisted or participated in any way with donations of time, manpower,
funds, equipment and parking areas for our July 18th celebration.  The
event was a huge success and a community effort from the very
beginning!  Special thanks to Arlene Woelfel for heading up this
venture.  

Plan Commission.  See report under “New Business.”
Tourism Zone Commission.  Tice was unable to attend the last meeting. 
A summary of room tax collections for the year 2008 was provided.  
PEG Cable Channel.  Girman reported that four motions were passed at
the last meeting of the Committee and are submitted for Board
approval:
	a) the station will move from Sturgeon Bay to our Town Hall;
	b) we will incur start-up costs of approximately $6,000;
	c)  program director shall be paid $500 per month; and
	d)  Laddie Chapman was named as the program director. 
Motion by Girman and second by Staveness that the Board approves the
above recommendations as stated above.  Motion carried, unanimously.

Road Work 2009.  Zipperer reported: (i) paving of Old Highway Road was
nearly completed; (ii) 14th Avenue, Mathey (Forest to Moore) and West
Town Line paving is complete; (iii) sink hole repaired on East Dunn;
(iv) Ploor has been graded and graveled; (v) culvert replaced on West
Dunn; and (vi) Apple (gravel) will be taken care of this fall. 

South Cave Point Drive Paving.  Following discussion, the clerk will
request a response from the Thorntons on their intention to either (i)
reimburse the Town for driveway paving costs or (ii) prepare the
documents necessary to effectuate a transfer of the property in
question to the Town.  We shall expect a response within 30 days.

Trillium Lane Name Change. A memo from the Sister Bay Plan Commission
indicates they do not intend to change names.  Zipperer spoke with
Addressing Specialist Ken Pollock and indicated he did not see a
problem maintaining the status quo.  Motion by Woelfel and second by
Girman to make no change in the “Trillium Lane” road name.  Motion
carried, unanimously.  Should any problems develop in the future, the
matter can be revisited.

Forest Road & STH 42/57 Intersection.  Zipperer indicated we would not
qualify for any small safety project in the area in that we do not
have our own construction crew (the work cannot be hired out.) 
Wisconsin DOT has now altered the plans to allow for a southbound
bypass lane at the intersection, extending 25 feet past all access
points on the west side of STH 42/57.  All facilities, including
ditching, would need to be within the right-of-way.  Based on the
information provided and by consensus, no action will be taken.

Nature Conservancy.  No response received from Mike Grimm.  Woelfel
did view some aerial maps, but there is no signage as to trails.  The
clerk will make contact and request an update for next month’s
meeting.

Bluff Estates at Little Harbor.  The property association is working
with legal counsel to obtain the partial release on the Tomes lot. 

Speed Reduction in Institute.  Zipperer reported that the DOT has
video of all highway signage and reflects the 45 MPH southbound limit.
 The limit could not be lowered more than 10 MPH and would require a
traffic study.  The matter will be brought back next month, with
perhaps some support garnered from some of the residents in
Institute.

New Business: (continued)
Petition for Annexation to City of Sturgeon Bay.  Sturgeon Bay
Utilities (SBU) has filed a petition for direct annexation as to 1.53
acres on the east side of 14th Avenue, just north of the City limits. 
SBU intends for the site to be used for a future water tower.  The
matter will be referred to our Plan Commission.

Consideration of Plan Commission Recommendations:
	1) Nancy Jenkins – Petition for Zoning Amendment Map for driveway
purposes in wetland zoning district boundaries.  DNR and Army Corps of
Engineers approval has already been granted and the Plan Commission
recommends approval.  Motion by Staveness and second by Woelfel to
recommend approval of the request.  Motion carried, unanimously.
	2)  Liberty Park Development, Inc. – Petition for Zoning Amendment
Text regarding minimum lot width and spacing of driveways along State
highways.  Due to lack of information and based on the Plan
Commission’s decision, motion by Staveness and second by Girman that
the Board take no action on the Liberty Park Development request. 
Motion carried, unanimously.

Replacement of OS (optical scan) Voting Equipment.  The current OS
voting equipment is becoming outdated and eventually parts will not be
available.  The County Clerk has proposed a 50/50 cost share with the
municipalities, with each machine approximately $6,000.  The matter
will be tabled until further information is available.

Dog Problem.  There have been numerous complaints in the Whitefish Bay
boat ramp area on dog waste.  Girman suggested the Whitefish Bay
Association discuss the matter and respond with their thoughts. 
Hopefully, neighbors will be more considerate of each other and
address the problem.  No action taken at this time.

Ordinances:
Ordinance No. 2007-01 regulating alcohol beverages and licensing was
reviewed in an attempt to timely collect payment of fees, delinquent
taxes, assessments and other claims of the Town.  The clerk will check
with Wisconsin Towns Association and other municipalities to see what
recourse is available and come up with more stringent language to
revise our ordinance.

Correspondence:
The following correspondence was accepted and placed on file:
1) Door County Planning – permits issued June 2009.
2) Independent Inspections, Ltd. – billing recap June 2009.
3) City of Sturgeon Bay Fire Department – June 2009 report.
4) Final Statement of Taxes – 2008.
5) Letters of congratulations on Sesquicentennial celebration from
U.S. Senator Herb Kohl, Congressman Steve Kagen and Village of Sister
Bay.
6) Thank you from U.S. Senator Feingold for hosting Door County
listening session.
7) Wisconsin Government Accountability Board - $200 incentive award to
improve election practices.
8) Notice of First Dollar Credit Payment on Property Taxes.
9) Notice of Timber Cutting – Leist.
10) “Green Bay Sloop” shipwreck nominated to Wisconsin State Register
of Historic Preservation.
11) Town of Egg Harbor 20-Year Comprehensive Plan – received draft
copy on CD.
12) WTA reminder of annual council meeting beginning July 31st –
Stevens Point.
13) City of Sturgeon Bay Management Letter – 2008 (on file).
14)  The Shores Condominium – conditional approval on outdoor pool.

Announcements:
• Open Book – Saturday, August 1st – 10 am.
• Clerk vacation – week of August 9th
• Next Board of Supervisors’ meeting – Monday, August 17th – 7 pm
• Board of Review – Friday, August 21st – 3 pm

Agenda Items for Next Meeting:
Alcohol Beverage Ordinance
Dog problem
Voting machines
Speed reduction
South Cave Point Drive paving
Resolution on Scenic Byway

Adjourn:
Motion by Woelfel and second by Tice to adjourn.  Motion carried
unanimously and meeting adjourned at 9:52 p.m.

Respectfully submitted,

Linda D. Wait, Clerk	  		
[approved 8/17/09]
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