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BOARD OF SUPERVISORS MEETING MINUTES
Jan 19, 2009
BOARD OF SUPERVISORS’ MEETING MINUTES
Monday, January 19, 2009 - Meeting Room, Modular Building at
Sevastopol Schools 
4550 STH 57, Sturgeon Bay, Wisconsin

Call to Order:
Chairman Leo W. Zipperer called the meeting to order at 7:00 p.m.

Establish Quorum/Roll Call:
Roll call was taken, with Chairman and Supervisors John Staveness,
Chuck Tice, Dan Woelfel and Tom Girman, along with Clerk/Treasurer
Linda Wait in attendance. 

Also In Attendance:  Laddie Chapman, Bob Stracka, Victoria Cerinich,
Biz Virlee, Kurt Rentmeester.

Meet the Deputy Program – Door County Sheriff’s Department:  None
available.

Citizen Concerns:
● Bob Stracka expressed his concern with outdated septic systems
along Clark Lake and hoped that inspections were continuing to help
protect and maintain our clean water.  Zipperer responded that he will
take those concerns to the Door County Sanitarian Department.

Presentation of Agenda/Properly Noticed:
The Clerk stated that the agenda was properly noticed.   Motion by
Tice and second by Girman to adopt the agenda, as proposed.  Motion
carried, unanimously.

Minutes:
Motion by Staveness and second by Tice to approve the December 15,
2008 Board of Supervisors’ meeting minutes.  Motion carried,
unanimously.  

Clerk/Treasurer Monthly Report:
Motion by Woelfel and second by Tice to accept the December 2008
monthly report which includes account balances, budget vs. actual and
transaction list by date.  Motion carried, unanimously. Wait also
reported that snowplowing charges for the period 11/16/08 – 12/31/08
amounted to $49,746.

Vouchers/Bills/Claims:
Motion by Girman and second by Staveness to approve the vouchers,
bills and claims for the period December 2008-January 2009.  Motion
carried, unanimously.

Oral Committee Reports:
Wait reported that the Sesquicentennial Committee has firmed up many
aspects of the celebration planned for Saturday, July 18th.  If you
are interested in volunteering for the day, would like to do a parade
entry or submit an article and/or photos for the history book, please
contact any of the Committee members.  Woelfel indicated that our
Spring newsletter will be dedicated to promoting the 150th anniversary
and will feature articles on the displays, music, food, ballgames and
other events planned for the day.  We should also start with some
promotional spots on our PEG channel so that everyone is aware of the
date.
 

Committee Minutes:   
The following Committee minutes will be accepted and placed on file:
•  Ad Hoc Sesquicentennial  – December 5, 2008 and December 19, 2008
•  Building & Property  – October 24, 2008

Pending Business/Status:
1)  Fire & Rescue Services Committee.  Girman reported that our fire
protection services costs have increased 3.98% from $318,351 paid in
2008 to $331,036 to be paid in 2009.  Since 2006, our costs have been
based on the City of Sturgeon Bay Fire Department budget increases,
rather than on equalized valuations, resulting in a savings of over
$81,000 for the past three years.
2)  Tourism Zone Commission (TZC).  The Board reviewed the 1/5/09
correspondence from Jack Moneypenny, President & CEO of the Door
County Visitor Bureau, and Tice indicated that the Town had already
volunteered to help the Sturgeon Bay Visitor Center (SBVC) bridge the
shortfall in operating funds as a member of the TZC.  The Community
Marketing Fund (CMF) has been formed and we have designated funds to
help support the SBVC.  All Door County communities are now a part of
the TZC.  Tice also reported that the Kerber Rose contract was renewed
for 2009 to handle collections and disbursements.  November room
occupancy averaged 17% and we received $2,133 in room tax collections,
with $62,342 having been received so far in 2008.  Tice also presented
the Geiger & Associates marketing articles that have been recently
published.
3)  Town Hall.  Woelfel reported that the interior drywall and
plastering is complete, with painting to begin.  Masons are installing
the stone and exterior siding is scheduled for this week.  The
Committee is in the process of developing guidelines for use of the
building.  Change orders amount to only $4,000 at this point.   Dale
Carlson and his horticulture class from Sevastopol Schools have
offered to prepare a landscape plan and Woelfel and Tice with meet
with him later this week.
4)  PEG Cable Channel.  Girman reported on the status of running cable
and internet to the new Town Hall and is awaiting a quote from Charter
Communications.
5)  Comprehensive Plan.  Staveness reported that the Plan Commission
will meet in February, with Jeff Sanders from Omnni to discuss
implementation and other necessary steps.
6)  Grandma Tommy’s LLC/Laubenstein.  The application for a
combination Class A liquor license is in order, with prorated fees
paid and publication as required.  Motion by Staveness and second by
Tice to approve the application, conditioned upon completion of the
appropriate responsible beverage server training.  Motion carried,
unanimously.
7)  Door County Triathlon.  On December 29, 2008, Chairman Zipperer
provided Sheriff Terry Vogel with a letter of support for Sean Ryan
and his proposal for a 2-day triathlon, which would include a sprint
event on Saturday, July 18th, and a half-iron event on Sunday, July
19th.  
8)  City of Sturgeon Bay Compost Site.  Girman stated that he will
plan to attend the City Community Protection & Service Committee
meeting scheduled for February 12th at 7 pm.

New Business:
1)  Door County Highway Department – Intergovernmental Agreement and
Regular Tasks Check.  The Department is in the process of updating its
emergency response procedures and needs and reinstituting the
Intergovernmental Agreement process.  Included in the agreement are
the processes for repair of highways, reinstallation and/or purchase
of traffic signs, removal of branches/trees on roadways, snowplowing
and other tasks upon request by the municipality.  Chairman Zipperer
approved the agreement on January 9, 2009.
2)  STH 42-57 and Forest Road.  Zipperer notified Highway Commissioner
John Kolodziej of the Town’s willingness to work with the Highway
Department and the State of Wisconsin for proper acceleration and
deceleration lanes and other roadway improvements that may be required
to handle traffic for the new Grandma Tommy’s business scheduled to
open in May 2009.  The entire area is now zoned at 45 mph and
additional review may need to include lowering of the current speed
limit.  Zipperer will be in touch with highway engineers as to changes
needed for safe entry and exit at the area.
3)  2008 Door County Tax Rates.  The Board reviewed the tax rates as
provided by Real Property Listing for taxing districts, school
districts, assessment ratios and net tax rate per thousand.
4)  Sevastopol First Responders.  Crew Chief Justin MacDonald provided
a summary of the group’s activities and highlights during 2008,
including training and the addition of a new member, Mike Meyer. 
Staveness commented that our First Responders are well distributed and
provide good coverage throughout the Town.
5)  National Incident Management System (NIMS).  Ann DeMeuse, Director
of Door County Emergency Management, reminds municipalities of
compliance requirements in order to be eligible for federally funded
grants.  Staveness will follow up with First Responders and others on
training requirements.
6)  Sevastopol Sanitary District No. 1.  The Board accepted the
resignation of Eugene Ehlers and the appointment of Pat Welsing as
Commissioner to the Sanitary District.  President Dave Leist indicated
that Gene has moved from the area and their Board approved Pat Welsing
as a replacement to complete his term.

Correspondence:
The following correspondence was accepted and placed on file:
1) City of Sturgeon Bay Fire Department – December 2008 fire report.
2) Independent Inspections, Ltd. billing recap and Door County
Planning Department zoning permits issued December 2008.
3) Notice of Timber Cutting – Temby.
4) Managed Forest Law transfer order – Petersen to Pronschinske and
Kracht to Birnschein.
5) Notice to Foreclose Tax Liens by Door County, including 4 parcels
in Town of Sevastopol.
6) General Transportation Aids to be received 2008 - $171,395.90 with
rate per mile at $2,105.
7) Independent Inspections, Ltd. – certificate of liability
insurance.
8) “Worker Beware” utility damage prevention meeting – Monday,
February 23rd, 5 pm at Stone Harbor Resort.
9) Port-A-Pier newsletter with new DNR pier regulations.

Announcements:
● Sesquicentennial Committee – Friday, January 23rd – 3 pm
● Door County Unit WTA – Thursday, January 29th – 7 pm at
Liberty Grove Town Hall
● Board of Supervisors – Monday, February 16th – 7 pm
● Spring Primary – Tuesday, February 17th polls open 7 am to 8
pm

Agenda Items for Next Meeting:
•  Wind Turbine – moratorium expires May 2009
 

Correction:
Zipperer clarified the Snow Removal Policy in that we were under the
impression that plowing of private driveways will be provided on a
“regular” basis and no longer on a  “when called” basis.   If you wish
to be included in the “on call” list, contact the Highway Department
for the appropriate agreement.  If you are in need of sand for ice
control, contact Chairman Zipperer (743-6355) or Sonya Jorns at the
Highway Department (746-2511)  

Mailbox Damage:
Kurt Rentmeester’s recent article in the Advocate generated some calls
to the Chairman.  If you have a claim, contact the Highway Department.
 The post office also provides guidelines for installation of
mailboxes.

Adjourn:
Motion by Girman and second by Woelfel to adjourn.  Motion carried,
unanimously.  Meeting adjourned at 8:20 pm.

Respectfully submitted,
Linda D. Wait, Clerk	  

[approved 2/16/09]
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