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TOWN OF SEVASTOPOL
Sep 15, 2008
TOWN OF SEVASTOPOL
Door County, Wisconsin
BOARD OF SUPERVISORS’ MEETING MINUTES
Monday, September 15, 2008 - Meeting Room, Modular Building at
Sevastopol Schools 
4550 STH 57, Sturgeon Bay, Wisconsin

Call to Order:
Chairman Leo W. Zipperer called the meeting to order at 7:00 p.m.

Pledge of Allegiance:  Chairman asked all to rise and join in the
Pledge of Allegiance.

Establish Quorum/Roll Call:
Roll call was taken, with Chairman and Supervisors John Staveness,
Chuck Tice, Dan Woelfel and Tom Girman, along with Clerk/Treasurer
Linda Wait were in attendance. 

Also In Attendance:  Laddie Chapman, Betty Kiehnau, Victoria L.
Cerinich, Darrell von Berg, Peter Wyatt, Mark Nelson, Steve Kase, Mark
McClellan and Pat Miller.

Meet the Deputy Program – Door County Sheriff’s Department:  None
available.

Citizen Concerns:
● Pat Miller asked to speak later to Resolution No. 05-2008 TB,
regarding Strahan Road.
● Linda Wait heard many positive comments at the Labor Day
Sevastopol Alumni ballgames on the great appearance and condition of
the Town Park grounds.

Presentation of Agenda/Properly Noticed:
Chairman Zipperer thanked those in attendance.  The Clerk stated that
the agenda was properly noticed.   Motion by Woelfel and seconded by
Staveness to adopt the agenda, as proposed.  Motion carried,
unanimously.

Minutes:
●  Motion by Staveness and seconded by Girman to approve the
Board of Supervisors’ minutes of August 18, 2008, with a grammatical
correction to page 2, line 7 from bottom, “make” rather than “made.” 
Motion carried, unanimously.  
● Motion by Tice and seconded by Girman to approve the Board of
Review minutes of August 22, 2008.  Motion carried, unanimously.

Clerk/Treasurer Monthly Report:
Motion by Tice and seconded by Staveness to approve the August 2008
account balances, budget vs. actual and transaction report.  Motion
carried, unanimously.  

Vouchers/Bills/Claims:
Motion by Girman and seconded by Tice to approve the vouchers, bills
and claims for the period July-August 2008.  Motion carried,
unanimously.

Oral Committee Reports:
Wait reported that the Sesquicentennial Committee is meeting every
other week, with music to include the UW marching band, Newtonburg
Brass Band, Ben Larson and the Leist Boys.  We welcome any and all
volunteers for help with setup, cleanup, parade, food, serving and
other events surrounding our celebration on Saturday, July 18th,
2009.

Committee Minutes:
The following Committee Minutes were accepted and be placed on file:
● Building & Property – July 16, 2008 and August 22, 2008
● Ad Hoc Sesquicentennial – August 5, 2008
● Comprehensive Plan – April 16, 2008.

7:15 p.m. - Special Reports:
Mark Nelson reminded everyone that the biennial Door County
Legislative Days will happen in May 2009.  Mark provided an update on
the May 2007 trip to Madison made by more than 90 Door County
volunteer delegates, including our Chairman, and the receipt of
Legislative support for several agenda items:  (i) exempt funding for
county-wide ambulance services; (ii) State Stewardship fund; (iii)
State funds for plowing of State-owned parks; (iv) beach water quality
testing; and (v) diggers hotline for propane tanks.  Mark encouraged
our participation with monetary support ($250 to $2,500) and an
invitation to travel to Madison, usually the first week in May. 
Zipperer indicated the Board will take action on this matter in
October.

[deviation from order]

New Business:
1) McClellan Holdings LLC – Class B License.  Zipperer recapped the
previous action taken, in that the alcohol beverage renewal
application for McClellan Holdings, LLC, d/b/a The Hitching Post, had
not been timely received, as mandated by the Wisconsin Statutes. 
However, a circuit court order was issued by Door County Judge Ehlers
on July 3, 2008, and the Town was instructed to issue a temporary
Class B license.  Zipperer encouraged a representative of McClellan
Holdings to be present tonight and re-submit an application in
compliance with our Ordinance 2007-01, which regulates alcohol
beverage licensing.  Attorney Steve Kase, on behalf of McClellan,
presented the completed renewal application, auxiliary questionnaire
and schedule for appointment of agent, and the documents were reviewed
by the Board and Clerk.  Mark McClellan, as agent for McClellan
Holdings, LLC, was present and signed an “Agreement for Payment of
Attorney Fees,” acknowledging their obligation and agreement to
reimburse the Town for legal fees totaling $1,120.  A check in the
amount of $520 was presented as the initial payment, with the balance
to be paid in monthly installments of $200 due on October 15, November
15 and December 15, 2008.  Attorney Kase requested that the Board
accept the application and the proposed payment agreement, with the
application to be published, as required, and a new license issued as
of October 1, 2008 and expiring June 30, 2009.   Following discussion,
motion by Woelfel and seconded by Tice to approve the application as
presented, that a new license shall be issued to McClellan Holdings,
LLC for the period October 1, 2008 – June 30, 2009 upon surrender of
the temporary license, and that the agreement for payment of attorney
fees be accepted.  Motion carried, unanimously.

Pending Business:
1)  Tourism Zone Commission.  Tice reported on June revenues of
$437,712.09, room tax (5.5%) of $24,074.16 and the Town’s share at
$7,222.25, with 6,251 rooms available and 2,794 having been rented. 
This results in a 44.7% occupancy rate with an average daily rate of
$157.81.  Discussions continue with the City of Sturgeon Bay to join
the Door County Tourism Zone Commission.  The next meeting of the
Commission will be held on Washington Island, September 18th at 9 a.m.
 The Board was also provided with a list of removed properties; there
were 35 reporting properties in June.
2)  Comprehensive Plan.  Staveness reported that the Comprehensive
Plan Committee was disbanded as of September 4th and that certain
members have now been appointed to the Town Plan Commission (see
Resolution 04-2008 TB, below).  A record of the Public Hearing held on
August 11th  was also presented.
3)  PEG Cable.  Girman reported that Charter is moving Channel 19 to
Channel 97, if analog, and to Channel 986 for digital.  There have
been some problems with blackouts, which have been reported to
Charter.
4)  Road Work 2008.  Zipperer reported that: (i) North Cave Point
Drive will be done next week by Northeast Asphalt; (ii) South Cave
Point Drive has been completed; (iii) Windemere Drive chip seal is
complete; (iv) Old Highway Road at the Tanck property has been paved,
shouldering extended and lines marked; and (v) the South Cave Point
Drive shouldering will be done by Door County Highway Department at a
cost of $2,800 during the week of September 22nd.
5)  2009-2010 Aerial Photography Project.  Last month, Tom Haight,
Door County CIS/LIO Coordinator, submitted an option for vendors
(municipalities) to obtain a more detailed “neighborhood” level of
aerial photography at a cost of $267.53 per year for 2009 and 2010. 
The Town currently has and will continue to have access to the
“community” level at no extra charge.  Motion by Girman and seconded
by Staveness that the Town will not subscribe to the “neighborhood”
level.  Motion carried, unanimously.

New Business:
2)  Town Hall Project.  Woelfel reported that the Building & Property
Committee had met at 6 p.m. earlier and unanimously agreed to make a
recommendation that the Board accept the bid of Portside Builders for
the Town hall project.  Portside did have the low bid of $804,234 and
has met all bid requirements.  Construction can begin within the next
couple weeks, with a date for groundbreaking to be determined, and
completion by April 1, 2009.  Motion by Woelfel and seconded by
Staveness that the Board enter into a contract with Portside Builders
for the construction of the new Town hall as soon as possible at a
price of $805,151, which includes an adjustment for required bid
alternates.   Motion carried, unanimously.  

Resolutions:
No. 04-2008 TB “Creation of Town Plan Commission & Membership.”  
Zipperer explained the necessity to appoint a Plan Commission to
review the proposed Comprehensive Plan, assure compliance with
Wisconsin Statutes, and then recommend adoption of the Plan to the
Town Board by ordinance.  Motion by Staveness and seconded by Tice to
approve Resolution No. 04-2008 TB.  Motion carried, unanimously. 
Members include:  John Staveness (Chair), Leif Lautenbach, Charles
Jarman, Richard Weidman, Bart Munson, Peter Hurth and Victoria
Cerinich.
No. 05-2008 TB “Strahan Road.”    Zipperer explained that the road was
named in recognition and honor of the “Strand” family homestead
located thereon.  However, recent research revealed the correct
spelling to be “Strahan.”  Pat Miller also confirmed the correct
spelling of “Strahan.”  Motion by Girman and seconded by Tice that the
Town road be renamed as “Strahan” Road and that such name change be
certified to the County of Door and State of Wisconsin.  Motion
carried, unanimously.

Correspondence:
The following correspondence was accepted and placed on file:
1)  Independent Inspections, Ltd. – Billing Recap for August 2008.
2)  Door County Planning Department – Zoning permits for August 2008.
3)  City of Sturgeon Bay Fire Department – August 2008 Fire Report.
4)  WTA announcement of Annual Convention, October 5th – 8th,
Appleton.
5)  Rural Mutual Insurance Company – will require membership in Farm
Bureau for auto insurance.
6)  Bureau of Property Tax – Final statement of taxes 2007.
7)  Summary of Assessment 2008 – total assessed valuation real &
personal property - $703,001,700.
8)  Wisconsin Department of Revenue 2008 County Equalization Report –
total equalized valuation real & personal property - $740,689,800.
9)  From Door County GIS/LIO – Clark Lake perimeter and frontage for
Towns of Sevastopol and Jacksonport.
10) Wisconsin Department of Natural Resources – Managed Forest Law
proof list.
11) City of Sturgeon Bay – certified copy of annexation ordinance for
Georgenson property on Peterson Road.
12)  Door County Economic Development Corporation “Developments”
newsletter.
13)  Charter Communications – notice of enhancements to channel
line-ups and services.

Announcements:
● Budget Work Session – Thursday, October 16th – 6 pm
● Board of Supervisors – Monday, October 20th – 7 pm
● General Election – Tuesday, November 4th 
● Budget Hearing/Special//Board Meetings – Monday, November 17th
– 7 pm

Adjourn:
Motion by Staveness and seconded by Woelfel to adjourn.  Motion
carried, unanimously.  Meeting adjourned at 8:25 pm.

Respectfully submitted,

Linda D. Wait, Clerk	  

[approved 10/20/08]
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