Town of Sevastopol, Door County, Wisconsin : Town Board : Town Board Minutes

Home : Town Board : Town Board Minutes
Selected Town Board Minutes
TOWN OF SEVASTOPOL
Jun 16, 2008
TOWN OF SEVASTOPOL
Door County, Wisconsin
BOARD OF SUPERVISORS’ MEETING MINUTES
Monday, June 16, 2008 - Meeting Room, Modular Building at Sevastopol
Schools 
4550 STH 57, Sturgeon Bay, Wisconsin

Call to Order:
Chairman Leo W. Zipperer called the meeting to order at 7:00 p.m.

Pledge of Allegiance:  Chairman asked all to rise and join in the
Pledge of Allegiance.

Establish Quorum/Roll Call:
Roll call was taken.  Chairman Leo Zipperer, Supervisors John
Staveness, Chuck Tice, Dan Woelfel and Tom Girman, along with
Clerk/Treasurer Linda Wait were in attendance. 
Also In Attendance:  Laddie Chapman, Charlie Jarman, Tom Ash/Northeast
Asphalt, Marc Isaksen, John Kolodziej/Door County Highway
Commissioner, Pat Miller and Deputy Brad Shortreed.

[deviation from order]

New Business:
2)  Road Work – 2008.  Zipperer stated that notice was published and
faxed to solicit quotes or proposals for 2008 road construction, with
road identification and specification available at the Town office. 
Present were Tom Ash of Northeast Asphalt, Inc. (NEA) and John
Kolodziej, Commissioner of the Door County Highway Department (DCHD). 
Zipperer had also asked NEA and DCHD to provide pricing for
shouldering and non-shouldering along South Case Point Drive.  Two
sealed bids were received and Zipperer proceeded to open the bid from
NEA and the estimate from DCHD.  Motion by  Tice and seconded by
Staveness to accept the bid and estimate.  Motion carried,
unanimously.  The bid and estimate were as follows:


Road Name/Location/Length	Northeast Asphalt Bid	Door County Highway
Dept. Estimate
South Cave Point Drive – 1.22 miles from Whitefish Bay Rd to termini,
20 feet wide, full wedge, 1¼” overlay  
no shouldering	$63,990	$66,725
North Cave Point Drive - .61 miles from WD to Town Line Rd,
20 feet wide, full wedge, 1¼” overlay and shouldering	$32,820	$37,288
Reynolds Road – 1.54 miles from Town Line to Old OR,
20 feet wide, full wedge, 1¼” over lay and
shouldering	$92,370	$92,360
Windemere Drive - .41 miles from Bay Shore Dr to Martin Rd, chip
sealcoat
	N/A	$4,455

Commissioner Kolodziej stated that actual work costs will not exceed
the estimates as provided.  Motion by Woelfel and seconded by Girman
to award the South Cave Point Drive and North Cave Point Drive
projects to Northeast Asphalt and to award the Reynolds Road and
Windemere Drive projects to the Door County Highway Department. 
Motion carried, unanimously.

Meet the Deputy Program of the Door County Sheriff’s Department: 
Deputy Brad Shortreed provided an update on the recent break-ins in
the Bark Road, Glidden Drive  and Whitefish Bay Road area.   He also
asked residents to be on the watch for any suspicious vehicles,
especially a maroon older car with damage to the rear panel. 
Investigators are working on the incidents.  Girman and Woelfel both
expressed their concerns that the message is spread throughout the
community to be on alert.   There have been homes broken into and
construction site tools stolen, along with sign damage.  Deputy
Shortreed indicated that extra patrols would be made in the area. 
Zipperer will request a report on the number of break-ins reported and
who is in charge of investigation.  

Citizen Concerns:  In a recent incident, Charlie Jarman felt that one
of his dogs were enticed and improperly impounded at the Door County
Humane Society.   He also felt that music and noise was getting a
little out of control along Mathey Road near the motorcycle memorial.
	Linda Wait reminded residents that assessors have been in the area;
however, they do carry proper identification, and drive red vehicles
with Associated Appraisal signage.  Please contact the Sheriff’s
Department immediately if you are suspicious of any activity in your
neighborhood.
	John Staveness gave special thanks to Joe Neuchter, Al Peterson and
Jane Moeller for cleaning up the signs that had been spray-painted by
vandals. 

Presentation of Agenda/Properly Noticed:
The Clerk stated that the agenda was properly noticed.   Motion by
Staveness and seconded by Tice to adopt the agenda, as proposed. 
Motion carried, unanimously.

[deviation from order]

New Business:
4)  Petition for Grant of Variance.
	a)  Louden Webster – Petition for Grant of Variance at 4324 Glidden
Drive.  Marc Isaksen, architect, explained that the screened porch
remains as is, with the new construction on the road/landward side to
include kitchen, utility, mechanical, master bedroom, closet, bath,
front porch and deck.  The highwater setback will now be 42 feet,
rather than the previous request for a 30-foot setback.  Motion by
Woelfel and seconded by Girman to recommend approval of the petition
for grant of variance.  Motion carried, unanimously.
	b)  Lawrence Tanck – Petition for Grant of Variance at 3867 Old
Highway Road.  Mr. Tanck proposes to split an existing parcel into two
lots.  Kay Miller, Zoning Administrator II, indicated that this case
is unique in that the parcel is already zoned with two zoning
districts and each zoning district contains a conforming, permitted
use.  The front portion is zoned CC (commercial center) and contains a
storage building; the rear portion is zoned CS (Countryside) and
contains a residence.  Motion by Girman and seconded by Staveness to
recommend approval of the petition for grant of variance.  Motion
carried, unanimously.

Minutes:
 Motion by Girman and seconded by Zipperer to approve the meeting
minutes of the Board of Supervisors of May 19, 2008, with correction
as to Sister Bay website.  Motion carried, unanimously.  
 
Clerk/Treasurer Monthly Report:
Motion by Woelfel and seconded by Staveness to approve the May 2008
account balances, budget vs. actual and transaction report.  Motion
carried, unanimously.  Wait also reported that a Temporary Class B
(Picnic/gathering) license had been granted to the Birch Creek Music
Center for an event on July 13th at Cajun Acres.

Committee Minutes:   
The following Committee minutes were accepted and placed on file:
●  Ad Hoc Sesquicentennial Committee  – April 9, 2008.

Pending Business/Status:
1)  Comprehensive Plan.  Staveness reported that Bart Munson is
talking with Kay Miller about the draft to incorporate her answers. 
The Committee is still hoping for a public hearing by the end of July
and will be meeting to discuss that.
2)  PEG Cable.  Girman reported that the Committee will meet on
Thursday, July 3rd, at 10 a.m.  He reported that the cable companies
are proposing to move the educational and government programming to
the 900 tier and wonders if that will be a good idea or not.
	3)  Sesquicentennial.  Wait reported that the Committee is busy
planning for the July 18th 2009 event and making decisions as to food
(pig and corn roasts) and beverage, parade entries and route,
entertainment choices (music, bands, games, kids activities), and
ballgames for the Institute Cubs, Legion, old-timers, women vs. men
vs. kids.  Although Highway 57 will be under construction next summer,
completion is promised by July 4th.  We are looking for:  articles on
People, Places and Events to be included in the history book;
volunteers to help with the event; and definitely parade entries
(perhaps a trophy for best in show).  Girman reminded that we be sure
to make contacts to reserve parking areas and perhaps Sturgeon Bay
would like to put one of their fire engines into the parade.  Zipperer
indicated we will most likely use the “ticket” system for food and
drink, rather than dealing with cash.  The Board was invited to walk
the parade route (Dunn/P south on 57, east on Ripp and into the soccer
field) with Committee members at their next meeting on Friday, July
18th beginning at 8:30 am.
4)  Municipal Taxpayers Commission.  Zipperer and Tice attended the
meeting on May 29th.  The Commission decided to maintain $1,600 in a
checking account, with the remainder to be prorated and disbursed to
the member municipalities.  This would result in $5,169 being returned
to the Town and Woelfel suggested that those funds be earmarked for
the Sesquicentennial event.  Charlie Most was also thanked for his
efforts in working toward relief of technical college taxation.
5)  Town Hall project. Woelfel reported that Henry Isaksen will finish
working drawings shortly, at which time the Building & Property
Committee will convene to review and discuss any open items.  Upon
agreement, Henry will prepare the bid specs, they will be sent out,
with a turnaround in 3 to 4 weeks, and bid opening in August.  The bid
process will be open to any and all contractors, as long prevailing
wages are paid and all requirements met.  Woelfel will provide the
Board members with a copy, once the bid is complete.  Tice, Woelfel, 
Zipperer and Wait recently viewed an electronic sign with message
board that would call attention to upcoming meetings and events. 

At 8:30 pm, Deputy Tom Lemke provided an update on the break-ins and
will request the Sheriff’s Department to print out the incident
report, which will give more detail on the ongoing investigations

6)  Open Burn.  We received correspondence from DNR Specialist Carol
Schmidt regarding the alleged open burn by Brauer Construction and her
request to them for additional documentation and clarification as to
the incident in November 2007.
 
New Business: 
1)  Door County Tourism Zone Commission.  Tice explained changes and
updates made to the Door County Tourism Zone Commission Agreement and
the Commission Bylaws (complete drafts on file).  Following
discussion, motion by Woelfel and seconded by Staveness to approve the
Commission Agreement (Intergovernmental Agreement) and the Bylaws, as
amended, and authorize the Town Chairman to execute said approvals. 
Motion carried, unanimously.
3)  Renewal Applications for Alcohol Beverage License.  A listing of
the alcohol beverage license renewal applications were provided for
the period July 1, 2008 – June 30, 2009,.  There was discussion on
compliance with the Town Ordinance regulating licensing which was
adopted in 2007 and recourse available as to those establishments who
have not completed the paperwork and/or paid outstanding fees.  Motion
by Tice and seconded by Girman to approve the renewal applications of
those who have filed timely, have complied with the Town Ordinance
03-2007 and the Department of Revenue alcohol beverage laws, and have
paid all fees.  Motion carried.  Motion by Tice and seconded by
Staveness that the licenses of those not in compliance at this time
will be held in abeyance for approval at the July Board meeting,
providing they meet all requirements.  Motion carried.  The clerk will
notify those applicants who are not in compliance.

Resolutions:
Resolution No. 02-2008 TB “Borrowing Funds.”  Woelfel explained the
paperwork that was required by the State Trust Fund in order to apply
for a loan to finance the building of our new Town hall.  The $900,000
loan would be for a term of 10 years, with interest at the rate of
4.25 percent per annum, to be repaid in annual installments.  The
Commissioners of Public Lands also provided the resolution form of
record to be adopted.  Motion by Woelfel and seconded by Girman to
approve and adopt Resolution No. 02-2008 TB, with the terms as
indicated above, and to forward the required paperwork to the
Commissioners for processing.  Motion carried, unanimously. 
Resolution No. 03-2008 TB “Recognition of Pioneer Girls Softball
Champions Div. III.”  Motion by Staveness and seconded by Girman to
adopt Resolution No. 03-2008 TB that “the Pioneer Girls be
specifically honored for their effort, dedication and hard work to
earn the title of Division 3 Girls Fast Pitch Softball State Champions
– 2008, becoming only the 3rd Division 3 team to win back-to-back
titles, with further thanks and recognition to Head Coach Tim Newton,
Assistant Coach Brooke Tanck, parents, family, friends and all others
who played a role on their continued success.  Motion carried,
unanimously.

Ordinance:  
Motion by Tice and seconded by Woelfel to re-number “Interim Control
of Large Wind Turbines” Ordinance to 2008-03.  Motion carried,
unanimously.

Correspondence:
The following correspondence was accepted and placed on file:
1) Door County Planning Department – zoning permit for May 2008
2) Independent Inspections, Ltd. – building permits for May 2008
3) City of Sturgeon Bay Fire Department – April 2008 fire report
4) Door County Planning Department – granting of conditional use
permit for Ciepluch
5) Wis DNR – managed forest law lands for Dean Anschutz and notice of
timber cutting by Bay-Lakes Council
6) Notice of completed application for proposed dredging in the bed of
Green Bay – Meulemans-McGown at 4269 Bay Shore Drive
7) WPS – notice of proposed changes to municipal lighting fees 
8) AT&T – replacement of pole on Bay Shore Drive at Windemere and
Laurie Lane
9) Wis DOT – preliminary plans for proposed work on STH 57 during
2009
10) Door County Ordinance No. 2008-04 zoning text amendment to
eliminate site plan review
11) WTA – invitation for summer seminars on Open Meetings/Open
Records/Ethics
12) Emergency Services of Door County – ambulance runs and pick up
report
13) Wis DNR – renewal of land use agreement for public parking lot at
Whitefish Dunes State Park.  Motion by Woelfel and seconded by Tom to
authorize renewal of the Land Use Agreement for an additional 5-year
period ending March 31, 2013.  Motion carried.

Announcements:
● Cable Committee – July 3rd – 10 am
● Legion Doubleheader/Fish Fry – July 12th beginning 4:30 pm –
Institute Town Park
● Board of Supervisors – Monday, July 21st at 7 pm
● Door County Unit WTA – Thursday, July 24th at KC Hall – 6:30
pm

Agenda Items for Next Meeting:
●  Harder Hill – relocation of utility pole

Adjourn:
Motion by Woelfel and seconded by Staveness to adjourn.  Motion
carried, unanimously.  Meeting adjourned at 9:50 pm.

Respectfully submitted,

Linda D. Wait, Clerk	  

[approved 7/21/08]
Archive
View all from: 2011 2010 2009 2008 2007 2006 2005 2004 2003 2002 2001