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BOARD OF SUPERVISORS MEETING MINUTES
Dec 15, 2008

BOARD OF SUPERVISORS’ MEETING MINUTES
Monday, December 15, 2008 - Meeting Room, Modular Building at
Sevastopol Schools
4550 STH 57, Sturgeon Bay, Wisconsin

Call to Order:
Chairman Leo W. Zipperer called the meeting to order at 7:00 p.m.

Establish Quorum/Roll Call:
Roll call was taken, with Chairman and Supervisors John Staveness,
Chuck Tice, Dan Woelfel and Tom Girman, along with Clerk/Treasurer
Linda Wait in attendance.

Also In Attendance: Laddie Chapman, Darrell von Berg, Victoria
Cerinich, Dick Weidman, Steve Laubenstein, Kate Laubenstein and Cindy
Viste.

Meet the Deputy Program – Door County Sheriff’s Department: None
available.

Citizen Concerns:
● Darrell von Berg expressed his concern with dilapidated
buildings and non-operable vehicles along East Whitefish Bay Road and
asked that Property Management Committee take a look at the premises.
● Pat Miller had a question on the Laubenstein matter (New
Business, Item 7) and Zipperer indicated it would be addressed at that
point in the agenda.
● Woelfel indicated there were two recent break-ins in the
Glidden Drive area and reminded residents to be on the watch for
suspicious activity.

Presentation of Agenda/Properly Noticed:
The Clerk stated that the agenda was properly noticed.   Motion by
Tice and second by Staveness to adopt the agenda, as proposed. Motion
carried, unanimously.

[deviation from order]

New Business:
1) Sevastopol Schools – January settlement. Wait summarized the
January settlement procedure for paying each taxing jurisdiction
within the district its proportionate share based on total amounts
levied and the actual amount of general property taxes collected
through December 31st. On or before January 15th, the treasurer
settles and makes the required payments to each entity (State, County,
Schools and Technical College). Cindy Viste, Administrative Assistant
for the School District of Sevastopol, summarized the School’s request
for its proportionate payment to be paid on Friday, January 9th, to
cover approximately $600,000 in expenditures already made for boiler
replacement, bus purchase, computer wire upgrades and also to cover
January payroll. The School recently learned that it will not receive
its special education aid until year-end, rather than the monthly
payments as originally budgeted, and is encountering a current
shortfall of funds until those aid payments are received. The School
shall be issued its proportionate share check on January 9th,
contingent upon Wait having received the necessary information from
the Door County Treasurer in order to complete the January settlement
calculations. No approval or formal action of the Board is required
to make the payments.

7) Grandma Tommy’s, LLC/Steve and Kate Laubenstein. Grandma Tommy’s,
LLC, has made application for a Class A Beer and Liquor alcohol
beverage license for the premises to be located at 4020 Hwy 42/57.
Steve indicated that construction will begin in March with an
anticipated opening on Memorial Day weekend in May 2009. Official
groundbreaking took place on December 5th. The business carries the
namesake of Antonia Tomjanovich and the Laubenstein family plans
include a farm market for local produce and retail sales of beer and
wine, ice cream, bakery and antiques. The application was received on
December 5, 2008 and notice has been published. To meet the statutory
15-day filing requirement and to address any other outstanding items,
the matter will be brought back at the January 2009 Board meeting.

Minutes:
Motion by Staveness and second by Woelfel to approve the November 17,
2008 Board of Supervisors’ meeting minutes. Motion carried,
unanimously.

Clerk/Treasurer Monthly Report:
Motion by Tice and second by Girman to accept the November 2008
monthly report which includes account balances, budget vs. actual and
transaction list by date. Motion carried, unanimously.

Vouchers/Bills/Claims:
Motion by Staveness and second by Tice to approve the vouchers, bills
and claims for the period November-December 2008. Motion carried,
unanimously.

Oral Committee Reports:
Girman has been in touch with Charter to obtain quotes to run cable
and fiber-optic to the new Town Hall. The Letter of Understanding
with the City of Sturgeon Bay for cable utilities has been renewed at
the same cost, $75 per month. Girman also indicated that Nor-Light is
exploring a County-wide fiber-optic service and hopes to make a
presentation to the County Board in January or February.

Zipperer attended the December 2nd meeting in Jacksonport regarding
their proposed ordinance to regulate motorized boats on Logan Creek.
The Jacksonport Town Board will address the matter on December 16th.

Committee Minutes:
Motion by Tice and second by Woelfel that the following Committee
minutes be accepted and placed on file. Motion carried, unanimously.
• Ad Hoc Sesquicentennial – September 16, 2008 and November 14,
2008
• Building & Property – August 27, 2008
• Plan Commission – October 30, 2008.

Pending Business/Status:
1) Tourism Zone Commission. Tice reported the 2009 marketing plan
has been finalized ad the marketing budget set at $1,691,475. All
Door County municipalities are now part of the Door County Tourism
Zone Commission and the Community Marketing Fund agreement has been
finalized with the Sturgeon Bay Visitors Center. Estimated room tax
collections for 2009 will be over $3 million, with approximately $1.7
million going to the Visitors Bureau and $300,000 to the Community
Marketing Fund and $120,695 in administration expenses. All
businesses are encouraged to consider joining either the Door County
Visitors Bureau or the Sturgeon Bay Visitors Center to benefit from
their promotions—you do not have to be in the lodging business to
join.
2) Town Hall Building. Woelfel reported that the concrete floor and
roof are complete and that work continues on soffits, interior walls
and duct work.   On Wednesday, electrical, cable and plumbing will be
reviewed. The project is on schedule and on budget, despite change
orders.
4) Comprehensive Plan. Victoria Cerinich will be attending monthly
sessions sponsored by the UW-Extension office covering topics such as
renewable energy, sustainable and comprehensive planning. Staveness
reported that the final product of our Comprehensive Plan is now
available and thanked everyone who assisted in the process. Wait will
provide copies to neighboring municipalities and others as required by
statute. Jeff Sanders/Omnni will work with the Plan Commission to
implement the plan in 2009.
5) Christmas Tree. Decorating was accomplished by the Chairman and
Supervisors on Saturday morning, December 6th, with the official
“Merry Christmas” sign now in place.

New Business:
2) Independent Inspections, Ltd. The Wisconsin Department of
Commerce is increasing uniform dwelling code (UDC) permit seals from
$25 to $30 effective 12/1/08. This fee is already included in the
permit fees charges to new home applicants.
3) Door County Legislative Days. Although we did included $250 in
our budget, a sponsorship of $500 would include two complimentary
registrations to attend the event in Madison scheduled for April or
May 2009. Following discussion, motion by Woelfel and second by
Zipperer for an additional $250 to increase the sponsorship to the
Bronze level, for a total of $500. Motion carried, unanimously.
4) Mark Richard/Animal Control Officer Agreement. Our agreement with
Mark for providing services to the Town in the appointed position of
Animal Control Officer for domestic cats and dogs does require annual
review. Mileage reimbursement has been adjusted to be the rate
established by the IRS for business purposes. Motion by Girman and
second by Tice to approve renewal of the agreement from January 1,
2009 to December 31, 2009. Motion carried, unanimously.
5) 2009 Meeting Schedule. A “draft” meeting schedule was presented
for monthly Board meetings (normally the 3rd Monday of the month at 7
pm), Annual meeting to be held on Tuesday, April 14th, at 7 pm,
Budget/Special Town meeting on November 16th at 6 pm, and proposed
dates for road inspection, open book and board of review.
6) Door County Triathlon. Zipperer reported on request of Sean Ryan,
Director of the Door County Triathlon, for a letter of support from
the Door County Board of Supervisors for the conversion of the
triathlon to a 2-day format in 2009 (July 18th and 19th), with a
“sprint” event on Saturday morning and the “half iron” event
continuing on Sunday. The Door County Sheriff’s Department would like
to have letters of support from the Towns affected, Egg Harbor and
Sevastopol. A map of the events was submitted, which included small
promotional ads and perhaps the Town would have an opportunity to
promote our July 18th Sesquicentennial celebration. Sean will also
oversee the Doro County Century Cycle event in September. Motion by
Staveness and second by Tice to send a letter of support to the Door
County Sheriff. Motion carried, unanimously.

Ordinance:
Motion by Staveness and second by Girman to adopt Ordinance No.
2008-07 “Ordinance to Adopt Comprehensive Plan.” Following roll call
vote, motion carried, unanimously (Zipperer-aye, Tice-aye,
Staveness-aye, Girman-aye, Woelfel-aye).

Correspondence:
The following correspondence was accepted and placed on file:
1) Door County Planning Department – construction permits November
2008.
2) Independent Inspections, Ltd. – billing recap November 2008.
3) Charter Communications – franchise fee remittance of $5,031.62 for
period July 1-September 30, 2008.
4) State of Wisconsin Department of Revenue – notice of chargeback
Hearden assessment adjustment.
5) State of Wisconsin Department of Revenue – notice of denial of
chargeback Steiner assessment adjustment.
6) City of Sturgeon Bay Fire Department – October and November 2008
fire reports.
7) State of Wisconsin Department of Natural Resources – Managed
Forest Law designation for Baudhuin.
8) Door County Planning Department/Resource Planning Committee –
granting of conditional use permit to Karen Hackett to add 3-season
room to manufactured home.
9) WPS – “Your Electric and Natural Gas Rates.”
10) Accurate Appraisal, LLC – outline of services available for
revaluation, annual maintenance or full value compliance
alternatives.

Announcements:
• Sesquicentennial Committee – December 19th at 8 am
• Board of Supervisors – January 19th – 7 pm

Agenda Items for Next Meeting:
• Grandma Tommy’s, LLC/Laubenstein

Adjourn:
Motion by Woelfel and second by Staveness to adjourn. Motion carried,
unanimously. Meeting adjourned at 8:52 pm.

Respectfully submitted,
Linda D. Wait, Clerk
[approved 1/19/09]

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