Town of Sevastopol, Door County, Wisconsin : Town Board : Town Board Minutes

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ANNUAL TOWN MEETING
Apr 11, 2006
ANNUAL TOWN MEETING
Tuesday, April 11, 2006
(Town meeting room, modular building at Sevastopol School)

MINUTES


Call to Order:
Chairman Leo Zipperer called the 2006 Annual Town Meeting to order at
7:00 p.m.  The Chairman stated that although not required by law, an
agenda  had been prepared to assist in an orderly conduct of the
meeting and identifying topics for possible discussion.  The annual
town meeting may transact any business over which it has statutory
authority; Wis. Stats., sec. 60.11(6).  Only qualified electors may
make a motion, which must be seconded, for which the town meeting has
authority, and vote.

Determine Proper Notice:
It was determined that proper notice had been provided, having been
posted in three public places, with an affidavit of posting on file,
and notice also having been published in the Door County Advocate on
April 1, 2006.

Welcome/Meet & Greet:
Town Board Chairman Leo Zipperer welcomed those attending and
introductions were as follows:  Town Chairman and District 14 County
Board Supervisor Leo Zipperer, Supervisor and Vice Chairman Tom
Girman, Supervisor Dan Woelfel, Supervisor Chuck Tice, Supervisor John
Staveness, Clerk/Treasurer Linda Wait, Mike Konecny of Schenck S.C.
(auditor), residents:  Bob Stracka, Betty Kiehnau, Bill Kiehnau, Jo
Ann Schley, Roger Bochek, Josie Bochek, District 15 County Board
Supervisor Richard (Biz) Virlee, Arlene Woelfel, Dick Shappell, Tom
Luebker, Jane Luebker, Laddie Chapman and Tim Pfleiger.  (Jean Tice
arrived later.)  There were 20 electors in attendance.

Official Oath and Swearing In of Elected Officers:
Dan Woelfel, having been re-elected to the office of Supervisor, and
Charles (Chuck) Tice, having been newly elected to the office of
Supervisor, on April 4, 2006, were administered the oath of office by
the Clerk.  The official oaths and conflict of interest statements
were placed on file.

Pledge of Allegiance:  
The Chairman asked all to rise and join in reciting the Pledge of
Allegiance.

Minutes of Annual Meeting – April 12, 2005:
Motion by Jo Ann Schley and seconded by Tom Girman to accept the April
12, 2005 Annual Town Meeting Minutes.  Motion carried unanimously.

Special Report – 7:50 p.m. – Audit 2005:
Mike Konecny of Schenck S.C. provided an explanation and summary of
the Annual Financial Report for the year ending December 31, 2005.  As
required by Governmental Accounting Standards Board (GASB), this
report included the following:
	
● Independent Auditors’ Report on Basic Financial Statements
● Basic Financial Statements:
   Statement of Net Assets and Activities
   Fund Financial Statements (balance sheet)
   Statement of Revenues, Expenditures and
   Changes in Fund Balance
● Supplemental Information:
   Detail of Budgeted and Actual Revenues and
   Expenditures
● Report on Internal Control over Financial
   Report and on Compliance.

As in previous years, Mike indicated that there are no unusual items
and that the financial statements fairly present the financial
position and the financial activities of the Town.  He reported a
healthy financial position, with no long term debt and adequate
unrestricted funds for reserve or unplanned contingencies.  The
financial reports, statement of revenue and expenditures, with fund
balance sheets, show comparisons between actual and budget amounts for
the year 2005 and prior year 2004.  

Capital assets, which include land, buildings, other land
improvements, machinery, equipment and infrastructure (roadways) are
recorded at (or estimated) historical cost.  In 2004, depreciation on
infrastructure was restated, in that road costs had not been
depreciated over the correct number of years.

Mike continued with an explanation of the contents of the Report on
Compliance and Internal Control.  Tests for compliance were performed
and the results disclosed no instances of noncompliance which would be
required to be reported.   The Town has a combined clerk-treasurer
position and no change is recommended, as this is the most efficient
way to operate in towns and villages of similar size.  There are no
lawsuits and no contingent liabilities.  Mike did suggest revising our
future budget formats to better fit with auditor reporting
requirements.

Motion by Chuck Tice and seconded by Dan Woelfel to accept the 2005
Auditors’ Report and Financial Statements.  Motion carried
unanimously.

Matters for Review/Status Updates:
• Smart Growth.   Jo Ann Schley, Chairman of the Comprehensive Plan
Committee, indicated that the Committee recently reviewed four
proposals for planning services in response to the RFP (request for
proposal) that had been sent out consultants.   The Committee’s
recommendation will be submitted to the Town Board for approval at its
next meeting.  Jo Ann indicated that the objective and goal was to get
a planner on board soon and keep forging ahead toward developing our
Comprehensive Plan.

● Fire Protection.  Tom Girman, Chairman of the Fire/Rescue
Service Committee, reported that the Committee, over the past year,
has looked at options in search of a more palatable cost for our fire
protection.  Tom was happy to report that a Memorandum of
Understanding had recently come about that would save us substantial
dollars in fire protection costs over the next few years, with the
formula based on either the value of new improvements or increase in
the fire department’s operating budget.  A proposed formal agreement
is expected and will be put through the various approval cycles.

●  Newsletter.  Dan Woelfel reported that Volume 2 of the
Sevastopol Town Newsletter was delivered to box holders in February. 
The plan is for two issues per year, containing relevant and timely
information.  It is also available on our website.  Dan indicated that
anyone wishing to contribute an article can contact him or the Clerk. 
Laddie Chapman was duly recognized for his contributions with layout,
editor and camera.  We have received some very positive feedback from
residents, others throughout the County, and the Wisconsin Towns
Association.

•  Cable Channel.  Tom Girman, Chairman of the Ad hoc Cable Committee,
reported that a number of meetings have been held this past year.  New
camera and recording equipment, recently purchased, was in use
tonight.   Our franchise agreement with Charter Communications allows
input from subscribers and he is considering hosting a meeting with
Charter to talk informally about its service to our area.  Tom also
indicated that negotiations with Brilliant Cities (BCI) continues,
with a proposed final contract expected to be presented to the Town
Board soon.  Dan Woelfel was credited with new office equipment and
internet connectivity upgrades.  Clerk Linda Wait thanked Dan for his
time and expertise in setting up the new equipment—a definite
improvement and time-saver.

•  Revaluation.  Clerk/Treasurer Linda Wait reported that the
employees of from Associated Appraisal Consultants had completed their
initial fieldwork and would be returning later this spring/early
summer to re-visit certain areas.  Letters would be sent to those
residents who were not available for a personal inspection and
appointments will be scheduled accordingly.  At this point, it is
anticipated that Open Book will be held on Friday-Saturday, August
18th and 19th, with the Board of Review to be conducted on
Friday-Saturday, September 8th and 9th.   An  “All-Citizens Board of
Review” discussion followed and might be considered in the future.

New Items/Updates:
•  Town Office/Meeting Room.  Dan Woelfel, as Chairman of the Ad Hoc
Building & Property Committee, indicated they have met with Sevastopol
School Facilities Committee members to tour and review costs
associated with our current location.  It is a 20-year old modular
facility and there are concerns with meeting building code
requirements and general maintenance.  The matter will be looked at
and options explored over the next 3-year timeframe.    Several
possibilities were discussed. 

●  Compensation Review.  Zipperer indicated that several years
ago, it was established that town officers (including town board
members, as town employees) receive an hourly wage not to exceed $15,
with an annual maximum of $5,000.  Elected officials have had no
change in salary since 2002.  Dan Woelfel provided a recap of a salary
survey conducted by the Wisconsin Towns Association and salaries paid
by other Door County towns.  Following discussion, motion by Laddie
Chapman and seconded by Tim Pfleiger that the salaries of elected
officials remain the same as last year.  Motion defeated (in favor-8,
against-11, abstain-1).

Following additional discussion, motion by Dick Shappell and seconded
by Tim Pfleiger that each of the Supervisor salaries be increased from
the current $4,000 annually to $4,200 annually; and that the
Chairman’s salary be increased from the current $8,000 annually to
$8,500 annually.  Motion carried (in favor-19, against-1/Laddie
Chapman).

●  Concession Stand at Town Park.  Dan Woelfel reported that
significant improvements had been made to the concession stand which
is used by the Sevastopol Booster Club, the County League, softball
teams and others.  Approximately $10,500 has been spent, with special
thanks to Tony Haen and Mark Haen for donating their time and material
in an equal amount.

Elector Concerns:
•  Road Improvement/Repair.  Zipperer indicated that if you feel your
road needs repair, we would like to know about it.  Rudy Road will be
considered this year, along with others which, depending on cost, may
include Todey, Peterson at City Limits to Gordon, Mathey between P and
Whitefish Bay, Mathey/Hwy 57 to junction with T, Whitefish Bay 42
easterly ½ mile, and the creation of Cinnamon Court off Reynolds south
of Townline.  Road construction costs have been at approximately
$250,000 over the past 10 years.  Zipperer reported that the Road
Inspection is scheduled for Friday, May 5th, beginning at 9:00 a.m.

Elector Concerns:
•  Bob Stracka, a member of the Comprehensive  Plan Committee, would
like to see a Plan Commission put in place as soon as possible.  Bob
also brought up the subject of impact studies, for the future, how it
affects people when a decision is made and perhaps the need for more
public input and an impact study committee.  Woelfel felt our
newsletters, website, notice and agenda postings, and newspaper/radio
media provided ample notice on Town events.

●  Thank You.  Wait commented on our admirable voter turnout for
elections, thanked Betty Kiehnau and Barb Watson for providing some of
the refreshments this evening; and also thanked Tip-Top Cleaners for
providing the cleaning of our flags, at no charge.  Tim Pfleiger
thanked the Board members for the exemplary work.

Resolutions:   None submitted.

Adjournment:
Motion by Jo Ann Schley and seconded by Tim Pfleiger to adjourn  the
Annual Meeting to Tuesday, April 10, 2007.  Motion carried
unanimously.  Adjourned at 9:40 p.m.  

Respectfully submitted,
Linda Wait, Clerk/Treasurer
Town of Sevastopol

[approved 4/8/08]
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