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TOWN OF SEVASTOPOL
Apr 08, 2003
TOWN OF SEVASTOPOL
Door County, Wisconsin
ANNUAL TOWN MEETING
Tuesday, April 8, 2003
Town meeting room behind Sevastopol School)

MINUTES

Determine Proper Notice:
Although an agenda is not required for an annual meeting, one was
presented for conduct of an orderly meeting.  It was determined that
proper notice had been provided, having been published in the Door
County Advocate and properly posted.

Welcome:
Chairman Leo Zipperer welcomed those attending and made the following
introductions:  
Attorney Randy Nesbitt, legal counsel for the Town, Supervisor Gerry
Worrick, Supervisor, Vice Chairman and County Board Supervisor Tom
Olsen, Chairman Leo Zipperer, Supervisor Jo Ann Schley, Supervisor Don
Haen, and Clerk/Treasurer Linda Kiehnau Wait.  Town residents and
other guests were invited to introduce themselves, stating their name
and address.

Call to Order:
Chairman Leo Zipperer called the 2003 Annual Town Meeting to order at
7:35 p.m.  There were forty-eight (48) residents in attendance.

Minutes of Annual Meeting April 9, 2002:
Motion by Mary Ellen Ramstack and seconded by Tim Pflieger to accept
the April 9, 2002 Annual Town Meeting Minutes.  Motion carried
unanimously.

Pending Matters and Status Updates:
Fire Protection.  Zipperer reported that the Sturgeon Bay fire
department continues to provide our fire protection services.  The
cost for 2003 will be $241,721 which is based upon the assessed
valuation of the Town.  The towns of Egg Harbor and Jacksonport
continue to express an interest in providing fire protection services
to some areas of Sevastopol. 
Whitefish Bay Dock.  Don Haen reported that the STS Consultant study
was completed this past year and after reviewing costly options, the
dock/launch area will be left as is until the water table rises. 
There was discussion as to additional dredging and possibly widening
of the ramp, and the possibility of improving the launch area at
Schauer Park and cost-sharing with Jacksonport.
Website.  Clerk/Treasurer Wait reported that citizens are accessing
the site and that agenda, minutes, meeting dates and items of special
interest are posted to the website as soon as in final or approved
form.  If anyone has suggestions for additional inclusions, please
send her an email.
Old County Trk OR.  Zipperer had received requests from several
citizens for consideration of a road name change.  Property owners
along Old OR were invited to an informal gathering held on Sunday
afternoon, March 23, 2003, at Birmingham's.  After reviewing responses
to suggested names and checking with Ken Pollock, addressing agent for
Door County, it was the consensus that the portion from Reynolds
Road/HH west to OR/Bluff Court would remain Old County Trk "OR."  The
remaining portion, from OR/Bluff Court southerly down to County BB
would become an extension of Bluff Court, renamed and re-signed
accordingly.  The matter will be taken up at the April Board meeting
and we should allow a month or two for new signs to be put in place. 
Official name change effective by the end of the year.
Zone of Contribution-Wellhead Protection.  Supervisor Schley reported
that an informational meeting held on March 18, 2003 was attended by
approximately 30 residents.  Out of the 480 septic systems in the Zone
of Contribution, which runs down the center of Sevastopol township and
small portions into the Towns of Sturgeon Bay and Nasewaupee, there
are 253 septic systems in Sevastopol which will be tested.  Citizens
were concerned with replacement costs and questioned if funding would
be available.  Supervisor Olsen, who organized the meeting, mentioned
that the Wellhead Protection plan was recently passed by the County
Board of Supervisors; failing systems will be brought to the attention
of the Board of Health for replacement arrangements.   He also
reminded that the septic systems throughout the entire County are
being checked.  Bill Schuster, resident, has participated in research
over the past 10 years to delineate the area of contribution to
Sturgeon Bay wells and the goal is to provide a heightened level of
water quality to the largest populated areas.

New Business:
Cable Access, Government Access Channel.  Tom Girman gave a brief
summary of the Ad Hoc Cable Committee's activity and its
recommendation to support our own cable channel.  Charter
Communications is running fiber cable into Sevastopol School and
expects to complete that wiring by April 21.  The next step would be
to gather the equipment needed to broadcast.  The committee has been
downsized to three members, Girman, Supervisor Worrick and Sevastopol
Schools Superintendent Joe McMahon.  Attorney Nesbitt suggested that
if Charter will be providing additional services, a written contract
would be advisable.
Municipal Taxpayer Commission.   Zipperer stated that we are a member,
having contributed $5,000 in April 2002, but this was not a budgeted
item for 2003.  The matter will be brought to the Town Board at its
April 22, 2003 meeting for funding or denial. John Staveness asked
what we get for our contribution and Zipperer responded that it funds
a lobbyist who takes our concerns to Madison legislators in an attempt
to come up with a different source to fund the technical school
system.  Supervisor Worrick, who is Door County's representative and
Chairman of the NWTC board, feels Madison has no sympathy for northern
Door County.  Final approval/denial will be before the Town Board on
April 22, 2003.

Special Report: 8:15 p.m. - AUDIT 2002:
Attorney Nesbitt stated that there were no pending or threatened
claims of litigation involving the Town of Sevastopol.
Mike Konecny of Schenck Solutions explained and summarized the Annual
Financial Report and the Report on Compliance and Internal Control for
year ending December 31, 2002.  His firm audited the general-purpose
financial statements which fairly represent the financial position of
the Town as of December 31, 2002 and the results of its operations for
the year which conform with generally accepted accounting principles. 
Mike encouraged the Town to work on the implementation of GASB 34
during the current year (a record of general fixed assets) and his
firm will assist us in setting up and maintaining the general fixed
assets account group.  In comparing budget to actual dollars, this
resulted in a favorable variance in that the Town spent less than
budgeted.  The Town has no long term debt, no lawsuits and no
contingent liabilities.  
The Report on Compliance and Internal Control discloses no instances
of noncompliance.  The undesignated fund balance is adequate to
maintain current operations and allows for a reserve should any
unplanned contingencies occur.   In 2004, the Town will be required to
implement a new accounting standard that will include additional
financial reporting for fixed assets.  Although the Town is
designating funds for future capital projects, it was suggested last
year that a formal long-range capital expenditure plan be considered.
Motion by Pat Miller and seconded by Ed Douglass to accept and approve
the financial report of Schenck Solutions for 2002 as prepared and
explained.  Motion carried unanimously.

Municipal Taxpayer Commission, New Business, continued from page 2
.....
Following further discussion on the merits of funding a lobbyist,
benefits of NWTC and how it should be funded, motion by Pat Miller and
seconded by Bruce Richardson to continue membership in MTC. 
Show-of-hands vote: aye-19; no-19.  Motion defeated.  The matter will
be brought to the Board on April 22, 2003.
Appointed Clerk/Treasurer.  Zippered stated that this had been
discussed in 2001 but not action was taken at that time.  Worrick is a
proponent of an appointed position because the job is becoming more
complicated and nearly full time.  Attorney Nesbitt stated that the
statutes allow for a change in the method from elected to appointed by
a majority vote at the Town meeting.  Zipperer suggested a resolution
and to lay over to next year. The job would remain part time with no
benefits, but an appointed clerk/treasurer would fall under
unemployment compensation benefits.  Following further discussion,
motion by Gerry Worrick and seconded by Jo Ann Schley to eliminate the
elected position of clerk/treasurer and create the position of an
appointed clerk/treasurer to be effective the end of the present term
in April 2005.  Voice vote:  
aye-46; no-1.  Motion carried.
Independent Inspections, Ltd.   There will no longer be regular
building inspector office hours here on Thursday afternoons.  The
inspectors will continue to stop by on a regular basis but
appointments here will need to be made in advance.  Anyone may pick up
or drop off applications at the Sturgeon Bay office on 14th Avenue. 
Zipperer felt it advantageous to have II Ltd do commercial inspections
as well and that will require a formal ordinance.  

Elector Concerns:
Karen Ciesar brought up the issue of the Justice Center and the
proposed highway shop and presented a Resolution asking that the Town
support a county-wide referendum request to be placed on the April 15,
2003 agenda of the Door County Board of Supervisors.  Attorney Nesbitt
advised that the resolution can be discussed but does not fall within
the statutory items to be acted upon at a town meeting; that a vote
would be for advisory purposes only.  It was suggested that Karen poll
the electors individually after adjournment of the meeting.

Resolutions:   Written copy of above furnished by Ms. Ciesar.

Adjournment:
Chairman Zipperer adjourned the annual meeting to April 2004.  Meeting
adjourned at 9:28 p.m.  Refreshments and snacks were provided by
Zipperer, Kiehnau and Clerk/Treas Wait.

Respectfully submitted,

Linda Kiehnau Wait, Clerk/Treasurer
Town of Sevastopol

[These minutes subject to approval at next Annual Meeting 2004.]
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