BOARD OF SUPERVISORS’ MEETING
Monday, May 21st, 2018 at 7:00 p.m.
4528 State Highway 57 (Institute), Sturgeon Bay, Wisconsin
(or immediately following the initial Board of Review)
Call to Order. The meeting was called to order by Chairman, Dan Woelfel at 7:00.
Pledge of Allegiance. The Chairman asked all to rise and join in the Pledge of Allegiance.
Roll Call/Quorum. In addition to Woelfel, the following Board members were in attendance and constitute a quorum: Supervisor John Staveness, Supervisor Linda Wait, Supervisor Jim Nellen, and Supervisor Tony Haen.
Meet ‘n Greet. Following introduction of the Board and in attendance: Amy Flok/Clerk-Treasurer, Laddie Chapman/Video Voice of Door County, Katie Roth, Joan Nellen, John Denil, Gary Londo, Arlyn Londo, Jane Cisewski, Jim Smith, Karen Brauer, Krista Lutzke/Door County Soil and Water, Nancy Anderson, Mark McCabe, Paul Deleers, Nancy Goldberg, and Jim Anderson .
Karen Brauer spoke on behalf of the Sevastopol School Board. Destination Imagination teams are in Knoxville to compete in the Global Championship. Tuesday, May 29th is the last day of school for Senior Class, with a graduation ceremony in the elementary gym on June 2ndat 2:00 p.m. Last day for everyone else is Friday, June 8th. There will be a survey going out shortly from the Citizens Facility Advisory Committee. There will be an open house and tours of the building on May 29that 5:00 p.m. and May 30that 7:00 p.m.
Adopt the Agenda. Motion by Staveness and second by Haen to adopt the agenda. Motion carried unanimously.
Approval of Minutes – Board of Supervisors’ Meeting – April 17, 2018. Motion by Wait and second by Nellen to approve the Board of Supervisors’ Meeting Minutes from April 17, 2018. Motion carried unanimously.
Special Report - Door County’s Invasive Species Cost Share Program – Krista Lutzke at 7:15 p.m. Krista Lutzke from Door County Soil and Water spoke on the invasive species cost share program. The Soil and Water Department anticipate doing an inventory on the both highways, the town roads, and shoreline for phragmites and also wild parsnips. Last year, the Town of Sevastopol had a very successful treatment for phragmites. The Door County Invasive Species Team received donations that are not going to be a match for their grant dollars. They created a cost share program for municipalities that have adopted a noxious weed ordinance. The program will pay 50% of the cost with a maximum of $1000.
Town Hall Mural – Katie Roth. Katie Roth presented the mural that she has put together for the town to be displayed at the entrance of the Town Hall. She would put the 6 foot by 4 foot mural on a canvass and place it on the wall. The town would then surround it with pictures from our archives. There need to be a few updates to the mural but the board was in agreement with the color scheme and layout. Approximate cost of $1,000. Woelfel makes a motion to move ahead with this project, second by Nellen. Motion approved unanimously.
Landfill Repair/Approval of Funds. Woelfel reported the DNR is requesting that we make some changes at the landfill. Chuck Tice has been continuing with the process. We need to have this project completed by the end of June. The work that needs to be done includes digging a trench on the east piece of the property, recapping the far west end with clay, and cover the repaired area with dredging material. The estimate is $15,400. Since the cost estimate exceeds $5,000 we need a 2/3 majority vote to approve the spending of this non budgeted item. Wait believes the County should be made aware of the expenses we HAVE incurred to date. Haen moves that we hire Lily Bay Sand and Gravel to complete the work at the Landfill on Haberli Road based on the materials presented and the numbers contained therein, second by Nellen. Supervisor Staveness- aye, Supervisor Wait –aye, Chairman Woelfel- aye, Supervisor Nellen-aye, Supervisor Haen-aye. Motion carried.
Town Hall Driveway Lighting. Woelfel explained that we have had complaints regarding the visibility at night of the driveway at the Town Hall. We presented the first estimate at the April meeting. It was for 2 smaller nights on either side of the driveway for roughly $3,000. The Board agreed that it wasn’t the best option and asked for an estimate on a light pole. The estimate for a light pole would be $4,196. Wait will reach out to Wisconsin Public Service and ask if they could install a light pole off of the Highway to help illuminate our driveway. Wait also suggested that we put this item into the budget in 2019.
Rural Insurance – Data Breech Coverage. Woelfel reported that we currently have $10,000 worth of data breech coverage for $39.00 per year. Woelfel asked the District Manager at Rural Mutual Insurance what other municipalities carried. The majority of the municipalities had $100,000 worth of coverage. There was a discussion among the Supervisors regarding this matter and Chairman Woelfel, in keeping with the sentiment expressed by other supervisors, said he would arrange for the coverage limit to increase up to $100,000.
Supervisors’ Email Project/Automation. Woelfel gave a lengthy report of the status of his efforts to investigate what is involved in migrating emails away from Supervisors’ personal computer to either the cough or the Town’s server. There ensued a lengthy discussion among all the Supervisors that touched on various approaches, the equipment required depending on the approach selected, the relative advantages of a cloud based system, and the benefits to the Town Clerk being able to more easily and with greater accuracy respond to open records requests by utilizing a common data warehouse. In addition there was a detailed discussion of the possible costs, both in terms of hardware and service fees. Woelfel concluded the discussion and said that based on the discussion he would begin to refine the possible approaches for discussion at a subsequent meeting.
Urban Towns Membership. Woelfel noted the benefits derived by the Town from the lobbying undertaken by the Wisconsin Towns Association and would recommend the Town participate as a member of the Urban Towns program beginning in 2019.
Baudhuin Engineering – LRIP/Nelson Lane. Woelfel provided the Board with information from Baudhuin Engineering for projects that have been completed in other towns. We do have one road, Nelson Lane, we will do with the LRIP money that was awarded to us. Woelfel stated that if we contracted Baudhuin to do more than just the Nelson Lane project, it wouldn’t cost us much more since we have already paid the upfront cost.
Road Work 2018 – road construction, surface maintenance, culverts, mowing, and signage replacement/reposition. Woelfel reported that during the road tour the Board identified 5 roads that had potential for repaving. Nelson lane, Whitefish Bay Road from County HH to Bluff Drive, Clark Lake Road, Peterson Road from West Jorns to Walker Road, and West Shore Drive from Town line south to West Sylvan View Circle. We have 4 miles of road roughly that needs to be done. Staveness suggests to get bids on Nelson Lane, West Shore Drive, and Peterson Road. The board is in agreement and we will move forward.
Mark and Jane McCabe
Address: 5071 Bay Shore Drive, Sturgeon Bay WI 54235/Parcel – 022-0112282511E1
Grant of Variance – minimum shoreland setback
Staveness reported that Mark and Jane McCabe submitted a grant of variance regarding the minimum shoreland setback. Mark and Jane McCabe would like to construct a year round residence in the Town of Sevastopol. The Plan Commission has supported and recommended a previous shoreland setback but the Door County Board of Adjustment denied it. Mark and Jane McCabe have now updated their plans and have brought them back. The addition would not be any closer to the shore than the existing cottage. The proposed project is in keeping with the neighborhood. The proposal is a smaller footprint with less impervious surface than the initial request. The existing concrete pad and storage building will be removed from the setback area and reduce impervious surface. Neighbors have submitted current letters of support for the request. With a vote of 6 to 1 the Plan Commission gave a recommendation of approval to the Town Board. Staveness makes a motion to recommend approval to the Door County Board of Adjustment for the grant of variance for a minimum shoreland setback, second by Wait. Motion carried unanimously.
Address: 4430 State Highway 57, Sturgeon Bay WI 54235/Parcel – 022-0223282641G1
Petition for a Zoning Map Amendment (Rezoning)
Staveness recapped the petition for a zoning map amendment for Jane Cisewski. Cisewski requested a zoning change from Estates to Single Family Residential 20,000 for the purpose of selling a portion her property with a garden shed on it to her neighbor. The property owners (Cisewski and Anderson) are in agreement with the request and the parcels will continue to be residential use. There will be no hardship or deterrent to the neighbors. There will be no effect on sanitary or well systems as they are located on opposite ends of the properties. There would be no change of existing use of the small shed/garage and no utilities are going to that building. Motion by Staveness recommend to the Door County Resource Planning Committee for approval, second by Haen. Motion carried unanimously.
Financial Reports May 2018. Motion by Staveness to accept the financial reports for April 2018, second by Nellen. Motion carried unanimously.
Treasurer’s Report. Flok reported we are at 98% of our budget for snow removal this year. We did receive our Charter Communication Franchise income for the first quarter. Our Certificate of Deposit comes due as of May 25, 2018. Flok suggested we move it to the Local Government Investment Pool to get a higher rate of return.
Approval of Vouchers/Bills/Claims – April 18, 2018 through May 21, 2018. Motion by Staveness to accept the vouchers, bills, and claims for April 18, 2018 through May 21, 2018, second by Wait. Motion carried.
Oral Committee/Commission Reports & Minutes – Review. Haen reported on the Town Park employees. Gary Londo and Gilbert Annis have agreed to work as our Park Employees. Haen thinks the employees are doing a great job. Almost every night of the week we have the park used for practices or baseball/softball games. Haen gave a status update that the level at the dam is at 9.1. We also changed from the winter grates to the summer grates and added one board. Haen explained don’t want it to get below 9 because people can’t get their boats out. The portables are in at Clark Lake beach/boat launch and the Whitefish Bay boat launch.
County Board Report – District 14 Supervisor, Linda Wait. Wait reported the County held zoning text amendments on May 3rd. Those amendments are up for ratification at County Board tomorrow. Some of the changes include definition of lots, what is allowed on lot, nonconforming uses and structures, farm markets, roadside stands, disallowance tasting rooms in noncommercial zoning districts. There is also a housing study that the Door County Economic Development Corporation undertook, and they are now waiting for the results. The B.U.G (Brussels, Union, Gardner) station is almost complete. Our county is covered from the north end to the south end for EMS services. County Board meets at 9 a.m. tomorrow.
Licenses & Permits
Door County Zoning & SafeBuilt/Inspection Permits – May2018. Placed on file.
City of Sturgeon Bay fire department March report
City of Sturgeon Bay fire department April report
Room tax revenues for February 2018
Municipal Clerk appreciation
The League of women voters letters support
Door county sheriff’s department incident report
Bay Shore property owners’ letter
-Open Book for 2018 Assessments – Friday, June 1st– 10:00 a.m.
-Board of Supervisors’ Meeting – Monday, June 18th– 7:00 p.m.
-Board of Review – Monday, June 25th– 1:00 p.m.
-Board of Supervisors’ Meeting – Monday, July 23rd– 7:00 p.m.
Agenda Items for Next Meeting.
Adjourn. Motion by Haen and second by Nellen to adjourn. Motion carried and the meeting adjourned at 9:15 p.m.
Amy M. Flok, Clerk