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Board of Supervisors' Meeting Minutes 6/18/2018
Jul 24, 2018


Monday, June 18th, 2018 at 7:00 p.m.

4528 State Highway 57 (Institute), Sturgeon Bay, Wisconsin


Call to Order.  The meeting was called to order by Chairman, Dan Woelfel at 7:00 p.m.


Pledge of Allegiance.  The Chairman asked all to rise and join in the Pledge of Allegiance.


Roll Call/Quorum.  In addition to Woelfel, the following Board members were in attendance and constitute a quorum:  Supervisor John Staveness, Supervisor Linda Wait, Supervisor Jim Nellen, and Supervisor Tony Haen.


Meet ‘n Greet.  Following introduction of the Board and in attendance:  Amy Flok/Clerk-Treasurer, Laddie Chapman/Video Voice of Door County, Joan Nellen, John Denil, Gary Londo, Chuck Tice, and Chad Miekle.


Public Participation. None.


Adopt the Agenda.  Motion by Wait and second by Nellen to adopt the agenda.  Motion carried unanimously.


Approval of Minutes – Road Tour Minutes – May 19, 2018


                                    2018 Initial Board of Review Minutes – May 21, 2018


                                    Board of Supervisors’ Meeting – May 21, 2018 - add cost of mural.

Motion by Wait and second by Staveness to approve the Board of Supervisors’ Meeting Minutes from May 21, 2018, Road Tour Minutes, and 2018 Initial Board of Review Minutes.  Motion carried unanimously.


Pending Business:

Set Date for 2019 Budget Work session.  Budget work session scheduled for October 22nd, 2018 at 5:00 p.m.


Road Work/Road Maintenance/Culverts.  Woelfel toured the town roads with Thad Ash.  The three roads that were identified on the Road Tour were Nelson Lane, Peterson Road, and West Shore Drive.  Nelson Lane will be a total reconstruction per LRIP.  Peterson Road (from ½ mile from Jorns Road to Walker Road), and West Shore Drive (from West Sylvan Circle to Town Line) will be bid out as an overlay and a wedge and overlay.  The Town has asked the Door County Highway Department to repair Apple Road, Rudy Road, and the Whitefish Bay Road/Bluff Drive intersection.  Roads that we will hold until 2019:  Whitefish Bay Road (HH west to Bluff Drive) and Clark Lake Road.  Wait makes a motion to engage Baudhuin Engineering to prepare and publish the appropriate bids for the following projects: Nelson Lane – 1.07 miles- WD to County T, Peterson Road - .53 miles, West Jorns to North Walker, and West Shore Road .6 – West Sylvan View Circle to Town Line for bids, second by Staveness.  Motion carried unanimously.


Supervisors’ Email Project/Automation.    Woelfel introduced the Board to Chad Miekle who works for Door County IT and the Sturgeon Bay Police Department.  Woelfel proposed to the Board that we purchase a laptop or tablets to create individual email addresses to aid in public records requests and also distribute monthly Board packets.  Chad would then install Windows 365 and outlook, also establish a server setup with Microsoft so everything is backed-up on the Cloud.  Total estimated cost is around $10,000.  Wait and Staveness would like a firm estimate on the cost of this project.  Chad will be back next month with an estimate.


Town Hall Driveway Lighting.  Wait reported that we received an estimate from WPS regarding the Town Hall driveway lighting.  The estimate from WPS was only roughly $1,000 less than the estimate from Harv’s Electric.  If we went with Harv’s Electric, the light pole would match the ones in our parking lot and we would be able to control when the light comes on and goes off.  We will be budgeting this item for 2019.


Landfill.  Chuck Tice reported on the progress of the landfill.  Phases 1 and 2 have been completed.   .  Everything we are doing was required by the DNR.  There was a lengthy discussion about the fence that needs to be placed between the road and the parking lot. It was decided to place a cedar/tree hedge between the road and parking lot.


New Business

            Clark Lake Dam Safety Concerns.  Woelfel recapped some safety concerns the Town has with the Clark Lake Dam and people swimming, kayaking, or fishing too close to the dam.  The Town initially started this process in 2010, but we didn’t see it to completion for a variety of reasons.  Woelfel stated in an effort to reduce the chance of someone getting hurt at the dam, it’s our intention to string buoys on cable across the mouth of the dam to limit access.  We will have to adopt an ordinance and update some signage.



            Ordinance No. 2018-01-A Sole Ordinance for Watercraft Prohibition at the Clark Lake    Dam and Spillway and Prescribing Penalties for Violations Thereof.  Haen moves to approve ordinance number 2018-01 – A Sole Ordinance for Watercraft Prohibition at the Clark Lake Dam and Spillway and Prescribing Penalties for Violations Thereof, second by Nellen.  Motion carried unanimously. 


Financial Reports June 2018.  Motion by Staveness to accept the financial reports for June 2018, second by Wait.  Motion carried unanimously.

            Treasurer’s Report.  Flok reported we have received $1,000 for charging for special assessment letters.  Our fire protection is due to the City of Sturgeon Bay by July 1st.  We are above budget in the office equipment category since we did have to purchase a different copier/printer.  The Local Government Investment Pool is currently paying 1.81%.


Approval of Vouchers/ Bills/Claims – May 22, 2018 through June 18, 2018.  Motion by Wait to accept the vouchers, bills, and claims for May 22, 2018 through June 18, 2018, second by Haen.  Motion carried.



Oral Committee/Commission Reports & Minutes.  Jim Nellen gave an update on the PEG/Cable Committee.  The committee agreed to renew the warranty on the TelVue server for one year after our contract expires.  Doing this will give the Committee time to do some research on what path they would like to take going forward with the PEG Channel.  The committee also wants to explore the possibility of social media and how the town could benefit from using it.

Wait reported that the Property Management Committee will meet on Thursday, June 28that 3:00 p.m. 


County Board Report – District 14 Supervisor, Linda Wait.  Wait reported that the next meeting of the Door County Board of Supervisors’ Meeting is June 26that 9:00 a.m.  Our County Finance Director, Mark Janiak is retiring the 1stof January, 2019.  We are combing committees, and the newest committee is the Public Safety Committee which is comprised of Law Enforcement, Emergency Services, Emergency Management Services, the Sheriff, the Jail, and the Communication Advisory Technology Services Committee.  The B.U.G (Brussels, Union, Gardner) Fire Station will be opening soon.  There is an open house scheduled for this Sunday, June 24thfrom noon to 3:00 p.m.


Licenses & Permits

            Door County Zoning & SafeBuilt/Inspection Permits – June 2018.  Placed on file.


            Alcohol Beverage, Cigarette, and Operator License Applications/Renewals for

                  Period 7/1/2018 through 6/30/2019.  Motion by Staveness to approve all of the alcohol licenses, second by Haen.  Motion carried.



RPC meeting – Jane Cisewski

BOA meeting – McCabe

Room Tax Revenues for March 2018

Land Use Services letter – Sternard



            -Board of Review – Monday, June 25th– 1:00 p.m.

            -FFA Alumni Dairy Breakfast – Sunday, July 1, 2018 from 6-11:30 a.m., Country View                             Farms LLC, 5706 Country View Road, Sturgeon Bay WI

            -Board of Supervisors’ Meeting – Monday, July – 23rd– 7:00 p.m.


Agenda Items for next meeting.

Dates for Public Hearing for Comprehensive Plan – July 31st or August 7th


Adjourn.  Motion by Nellen and second by Staveness to adjourn.  Motion carried and the meeting adjourned at 9:24 p.m.



Respectfully Submitted,


Amy M. Flok, Clerk

(Approved 7/23/2018)

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