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Board of Supervisors' Meeting Minutes July 24, 2018
Aug 21, 2018


Monday, July 23, 2018 – 7:00 p.m.

4528 State Highway 57, (Institute), Sturgeon Bay, Wisconsin


Call to Order.  The meeting was called to order by Chairman, Dan Woelfel at 7:02 p.m.


Pledge of Allegiance.  The Chairman asked all to rise and join in the Pledge of Allegiance.


Roll Call/Quorum.  In addition to Woelfel, the following Board members were in attendance and constitute a quorum:  Supervisor John Staveness, Supervisor Linda Wait, Supervisor Jim Nellen, and Supervisor Tony Haen.


Meet ‘n Greet.  Following introduction of the Board and in attendance:  Amy Flok/Clerk-Treasurer, Laddie Chapman/Video Voice of Door County, Nancy Goldberg, Kyle Luedtke/Superintendent, Karen Brauer, Gary Londo, Arlyn Londo, John Denil, and Chad Mielke/Door County IT.


Public Participation

Woelfel stated that we will be updating the Town’s Rules of Order.  Public participation will continue as usual. However, after the public participation period ends, the comments and input from the floor during board discussions will be limited. The public is encouraged to contact board members directly on any concerns.


Karen Brauer spoke on behalf of the Sevastopol School District.  Aaron Hilts is the new Elementary and Assistant Middle School Principal.  Melissa Marggraf is the Pupil Services Director.  Summer school had double participation compared to last year.  Registration for the District is August 6thand 7th, with school starting on Tuesday, September 4th. 


Kyle Luedtke addressed the Board on the survey from the community regarding the building project.  Option 1, a new school, had 40% overall supporting it, and option 2, renovation and updates to the existing structure, had 37% in support.  There was a 30% response rate which was more than anticipated.  There is another meeting of the CFAC this Wednesday at 6:00 p.m.


John Denil spoke regarding how boats are having to wait to get off of the water because of the kayaks launching at the Whitefish Bay Launch.  John also wanted a follow up on the advisory recommendation that was made at the annual board meeting.  Woelfel stated since the City of Sturgeon Bay no longer has the same attorney as the Town of Sevastopol, there is no longer a conflict of interest. 


Adopt the Agenda.  Motion by Wait and second by Staveness to adopt the agenda.  Motion carried unanimously.


Approval of Minutes:               Special Closed Meeting – June 18, 2018

                                                Board of Supervisors’ Meeting – June 18, 2018

                                                Board of Review – June 25, 2018

Motion by Wait and second by Staveness to approve the Special Closed Meeting Minutes from June 18, 2018, Board of Supervisors’ Meeting Minutes from June 18, 2018 and the Board of Review Meeting Minutes from June 25, 2018.  Motion carried unanimously.



Pending Business:

            Supervisors’ Email Project/Automation.  Chad Mielke from Door County IT gave us an updated cost estimate associated with implementing the PC automation email project.  Wait would be able to use her tablet that she has for County Board.  Implementation would take about 2 weeks after tablets are ordered.  Wait suggested we will make a resolution to amend the 2018 budget to reflect this change.  Motion by Nellen to go forward with Door County IT for the email automation not to exceed $7500, subject to the amendment of the budget, second by wait.  Motion carried unanimously.


            Road Work Update/Bids.  Woelfel updated the Board on the road work.  The bid documents were prepared by Baudhuin along with a recommendation.  Door County Highway Department was significantly below Northeast Asphalt on all the roads that were bid.  The reason for the cost difference was the Door County Highway Department locked in their price for oil, whereas Northeast Asphalt did not.  Motion by Staveness to award the bids to the Door County Highway Department for Peterson Road, West Shore Drive, and Nelson Lane for a total of $197,250, second by Nellen.  Motion carried unanimously.


            Clark Lake Dam Safety Concerns.  Woelfel reported we did receive approval from the DNR to place orange buoys at the mouth of the Clark Lake Dam to restrict access to boaters.  We will publish the ordinance and provide signage at the Town Line boat launch and Clark Lake Road; then place the barriers.


            Landfill.  Woelfel stated the last of the top soil was spread by Lily Bay, and we also received a letter from the DNR that everything is satisfactory. 


New Business:

            Door Sand Hill Farm LLL/Sweet Willy’s Grill (Shawn McCambridge) – 4100 State

                        Highway 42/57

                 Alcohol Beverage Retail License – Class B

Motion by Nellen to approve the issuance of a Class B Liquor license to Sweet Willy’s Grill LLC with the understanding that Mr. McCambridge provide us with an updated copy of the application, second by Haen.  Motion carried.


            Comprehensive Plan Update – Kickoff meeting – August 7th, 2018 – 6:00 p.m.  Wait encouraged all town residents to attend the comprehensive plan update meeting.


            Town’s Rules of Order.  Woelfel would like all the board members to update their copy of the document and send the revisions to the clerk.  This item will be brought back next month. 




            Resolution No. 03-2018 – “Town Transportation – Wisconsin’s Transportation System”  Motion by Staveness and second by Nellen to approve Resolution No. 03-2018TB, Town Transportation – Wisconsin’s Transportation System.  Motion carried.


Financial Reports June 2018.  Motion by Haen and Nellen to accept the financial reports for June 2018.  Motion carried unanimously.

            Treasurer’s Report.  Flok reported the Town has received its second quarter of our General Transportation Aids.  Looking at the budget, our interest earned revenue category is well above the budgeted amount.  The Town made our yearly donation to the Door County Humane Society per the 2018 budget.  The second half of property taxes are due to the County Treasurer, Jay Zahn by July 31st.


Approval of Vouchers/Bills/Claims – June 19, 2018 through July 23, 2018.   Motion by Wait to accept the vouchers, bills and claims for June 19, 2018 through July 23, 2018, second by Nellen.  Motion carried.


Oral Committee/Commission Reports & Minutes.

Haen reported that the dam level is currently at 8.55 and he did place 3 boards in to raise the level.  Our park employees are doing a great job.  Brent Haberli will also be working as a part time park employee.


County Board Report – District 14 Supervisor, Linda Wait. Wait recognized Laddie and the PEG Channel for a merit award for his recording of the County Board tour of the Door County Community Center.  County Board meets tomorrow morning.  Jane Cisewski’s zoning change is on the agenda along with a capital improvement plan from 2019 to 2023.  County HH from Cherry Road to Old OR is on the list to receive repaving for 2019.  There are airport improvement planned over the next couple years.  There is also a resolution looking at camping and closing hours for the county parks.

Licenses & Permits

            Door County Zoning & SafeBuilt/Inspection Permits – June 2018.  Placed on file.

            St. Peter and Paul Fish Boil – Picnic License – August 5, 2018. 



City of Sturgeon Bay’s financial statements

Door County Tourism Zone’s financial statements

April DCTZ’s Room Tax statement

Water sample results

City of Sturgeon Bay fire department report



            - Burning Cow Music Festival at Door Devils Motorcycle ground, July 26th-28th

            - St. Peter and Paul Annual Fish Boil – August 5th, 2018

            - Comprehensive Plan “kickoff” meeting – August 7th, at 6:00 p.m.  – Town hall

            - 36thAnnual Valmy Thresheree – August 17th– 19th, 5005 Country View Road

            - Board of Supervisors’ Meeting, August 20that 7:00 p.m. – Town hall


Agenda Items for next meeting

Rules of order


Adjourn.  Motion by Haen and second by Staveness to adjourn.  Motion carried and the meeting adjourned at 8:36 p.m.


Respectfully Submitted,


Amy M. Flok, Clerk

(Approved 8/20/2018)

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