4528 State Highway 57, Sturgeon Bay WI 54235
BOARD OF SUPERVISORS’ MEETING
May 15, 2017 – 7:00 p.m.
(or immediately following the initial Board of Review)
Call to Order. The meeting was called to order by Chairman, Dan Woelfel at 7:01 p.m.
Pledge of Allegiance. The Chairman asked all to rise and join in the Pledge of Allegiance.
Roll Call to establish a quorum. In addition to Woelfel, the following Board members were in attendance and constitute a quorum: Supervisor John Staveness, Supervisor Linda Wait, Chairman Dan Woelfel, Supervisor Chuck Tice and Supervisor Tony Haen.
Meet ‘n Greet. Following introduction of the Board and in attendance: Amy Flok/Clerk-Treasurer, Laddie Chapman/Video Voice of Door County, and Gary Londo.
Public Participation. None.
Adopt the Agenda. Motion by Tice and second by Staveness to adopt the agenda. Motion carried.
Approval of Minutes: Board of Supervisors’ Meeting – April 18, 2017. Staveness would like lines 44 and 45 moved up.
Special Board Meeting- Road Tour – May 6, 2017. With the changes noticed, motion by Tice and second by Haen to approve the Board of Supervisors’ Meeting Minutes and the minutes of the Road Tour. Motion carried.
Clark Lake Dam. Haen went to the dam Saturday morning cleaned the grates. Currently the boards are out and the level is at 9.2. Woelfel had conversation with Mark Weise, President of the Clark Lake Advancement Association, and people on the lake are currently happy with the water level. Mark also asked Woelfel to check with the DNR, to see if they would ever considering raising the level. Woelfel reported that in order to do that the Clarks Lake Advancement Association would have to petition the town to have it changed; if one person would object then it would stay the same. Woelfel also stated that their might be a change in the Fish Manager who directs us with the screens. There will be more to come on that subject. Haen stated that the buoys will be in end of this week or early next week.
Haberli Road Parking Lot. Tice spoke with Greg Coulthurst and the Wisconsin Coastal Management Program has approved a request to increase the funding of the grant to cover the additional costs of the parking lot.
Soil and Water Agreement. Tice referenced the agreement and highlighted the changes. The major changes are on page 2. The highlighted changes on the towns’ side are as follows: We are restricting the County’s access to the parking lot only, Wisconsin Coastal Management is now going to supply the sign, and the town will provide no more additional funds for this project. On the County’s portion of the agreement the changes are as follows: within 90 days of the completed project, the town will be provided a completed portfolio of the project, long term maintenance of the project will be Door County Soil and Water Department’s responsibility, if there is misuse of the parking lot the town has authority to close it. Wait questioned the term of the agreement. Tice replied the agreement is perpetual. There were questions if we should restrict parking on Haberli Road. This item will be brought back.
Landfill-Proper Signage and Hunting. Tice was out at the landfill today with Tim Smith from Lily Bay. As of today, Lily Bay has hauled 493 yards of clay and we need about 200 additional yards of clay to cover the landfill. In addition to the clay, we also need 600 yards of topsoil. It’s possible to use the dredging material from Dunes Lake and mix it 50/50 with soil. The total for the clay and topsoil is another $14,400. Tice reported after that is complete, we also need fencing of the landfill site. Tice checked for different materials and road barriers that are 2 feet by 2 feet by 6 feet long are the most inexpensive. The cost would be about $1800 which includes a double swinging gate. Woelfel stated the DNR wants to keep the parcel a landfill, so we should rebuild the berm on the East end. We should put no trespassing signs, no ATVing and no hunting signs up.
Road Work 2017. Woelfel reported he has been in contact with Thad Ash from the Door County Highway Department, and all the street signs will be turned over to the County to put up. The County will also take care of potholes. Ditch mowing will take place mid-July, and will only be a single cut.
Whitefish Bay Road. There is currently a heave in the road. The County is suggesting taking out 150 feet to 175 feet of pavement east and west of the heave and then repave. Depending on how close the bedrock is to the surface they will put culverts or drain tiles in. Total estimated cost of that project is $11,000.
Country View Road. There is a rock crevice and a rodent that has damaged the road. The County will excavate and repave that portion at a total cost of approximately $4,200.
Jorns Lane. Currently there is no shoulder on this road. The County will excavate to create a shoulder and then do an overlay with a 1 ½ inch hot mix. Total cost for this project is about $5,565.
Road Construction recommendations:
Valmy Road. The county will also mill and repave Valmy Road from Highway 57 to the Happy Hour when they are working on Whitefish Bay Road in September or October. The cost is about $31,000 for that portion of the road depending on if the storm drains need to be replaced.
Bluff Drive. We have three options with this road. We can mill the surface and do 1 ¼ inch overlay, we could do a wedge and 1 ¼ inch overlay, or pulverize, grade and repave.
Clark Lake Road. Portion from a little west of Brauer Road going east to Highway 57 with a wedge and 1 ¼ inch overlay. Approximately 4,910 feet.
Nelson Lane. Portion from WD/Clark Lake Road going south to Whitefish Bay Road with a wedge and 1 ¼ inch overlay. Approximately 5,650 feet.
Woelfel stated that we could do Valmy Road and Bluff Drive, then we would have enough money to do Clark Lake or Nelson Lane. Tice would like us to look into getting bids for Bluff Drive, Clark Lake Road, and Nelson Lane and see what would be the best options from there.
Whitefish Bay Creek Bridge. Woelfel also talked about Whitefish Bay Creek Bridge located on Cave Point Drive. There is significant damage to this area and we need to look at repairing it. We have been given some options for fixing it. One of them is to fill the area between the culverts with rip rap and the fill the openings with concrete until it’s full. This will require a DNR permit. Tice suggested we get an estimate on this. Woelfel will approach the DNR and get an estimate
Tice makes a motion to bid Nelson Lane and Clark Lake Road with an inch and quarter overlay, and to bid Bluff Drive out with pulverize, grade and repave. Motion second by Staveness. Motion carried unanimously.
Woelfel stated Whitefish Bay Road, Valmy Road, Country View Road and Jorns Lane repairs will completed by the County.
Appointment of Vice Chairman. Woelfel would like a nomination from the board to appointment a Vice Chairman. Haen nominates Tice to be Vice Chairman, second by Staveness. Motion carried. Chuck Tice accepted the position of Vice Chairman.
Rural Mutual Insurance. Motion by Tice to renew the policy second by Haen. Motion passed.
Committees and Members. Woelfel reported that we are looking at the members on our committees and looking at updating those lists. If there is anyone that has an interest in serving on a committee please contact Amy at the office or Chairman Woelfel.
Nuisance Enforcement/Properties. Tice stated that in the 2017 budget, we set aside $15,000 to start making progress on nuisance enforcement. Tice drafted a letter for one of the properties mentioned as a nuisance property during the road tour. We will see if that resident takes action to rectify the problem. Woelfel suggested we should get Randy Nesbitt’s, attorney for the town, opinion on nuisance enforcement as well. This item will be brought back in July.
Ordinances and Resolutions. None.
Financial Reports April 2017. Motion by Wait to accept the financial reports for April 2017, second by Staveness. Motion carried
Treasurer’s Report. Flok reported that we currently have used 60% of our snow plowing budget. Rural Mutual Insurance is up for renewal and there is no real difference in coverage from last year. Rentals for both the Town Hall and the Town Park are about the same as 2016 currently.
Approval of Vouchers/Bills/Claims. Motion by Tice and second by Haen to approve the vouchers, bills, and claims for the period April 19, 2017 through May 15, 2017. Motion carried.
Oral Committee/Commission Reports & Minutes. None.
Licenses & Permits.
Door County Zoning & SafeBuilt Building/Inspection Permits – April 2017. Placed on file.
Applications for Temporary Class B (picnic) license.
Door Devils Motorcycle Club, Summer Opening/Pig Roast, 4780 Mathey Road, May 20, 2017
Door Devils Motorcycle Club Burning Cow Music Festival, 4780 Mathey Road, July 27-29, 2017
Haen makes a motion to approve the picnic licenses for the Door Devils Motorcycle Club for May 20, 2017 and July 27-29, 2017, second by Tice. Motion carried.
County Board Report – District 14 Supervisor, Linda Wait. Wait reported the U.W. Extension is under reorganization. Door County is part of Region 12, with Kewaunee and Manitowoc County. There have been some major improvements in the departments at the County. The Register of Deeds upgraded to new software, and the Information Services Department has new servers. A new ambulance is on the way to Door County and possibly another one will be coming in 2018. The Sheriff’s Office continues to move forward with their K-9 Unit. Officer Matt Tassoul will be the handler. County Board Supervisors are invited to a County Parks tour on May 25th. The next County Board meeting is May 23rd at 9 a.m.
Public Hearing on Brad Birmingham for conditional use policy
DNR—acreage in the town.
Room Tax dwellings
City of Sturgeon Bay Fire Report
Merger of Planning, Zoning, Sanitarian, and Real Property Departments
-Open Book – Town Hall – June 2 at 10 a.m.
-Community Yard Sale – June 3, 2017 from 7 a.m. to 1 p.m.
-Leo Zipperer’s Retirement party – Town Park- June 9 from 5 p.m. to 8 p.m.
-Board of Supervisor’s Meeting – June 19 at 7 p.m.
-Board of Review- Town Hall- June 26 at 1 p.m.
Agenda Items for Next Month
Whitefish Bay Creek/culverts
Adjourn. Motion by Tice and second by Wait at 9:08 p.m.
Amy M. Flok [Approved 6/19/2017]