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Board of Supervisors' Meeting Minutes, June 19, 2017
Jul 26, 2017

BOARD OF SUPERVISORS’ MEETING

Monday, June 19th, 2017 – 7:00 p.m.

4528 State Highway 57, Sturgeon Bay, Wisconsin

 

Call to Order.  The meeting was called to order by Chairman, Dan Woelfel at 7:00 p.m.

 

Pledge of Allegiance.  The Chairman asked all to rise and join in the Pledge of Allegiance.

 

Roll call to establish a quorum.  In addition to Woelfel, the following Board members were in attendance and constitute a quorum:  Supervisor John Staveness, Supervisor Linda Wait, Supervisor Chuck Tice, and Supervisor Tony Haen.

 

Meet ‘n Greet.  Following introduction of the Board and in attendance:  Amy Flok/Clerk-Treasurer, Laddie Chapman/Video Voice of Door County, Leo Zipperer, Jim Nellen, Andy Gundrum, Karen Gundrum, Mary Ellen Ramstack, Tom Ash/Northeast Asphalt, Nancy Goldberg/Glidden Drive Association, Dick Weidman, and Mark Neistead.

 

Public Participation.  None.

 

Adopt the Agenda.  Motion by Tice and second by Haen to adopt the agenda.  Motion carried.

 

Approval of Minutes:  Initial/Adjourned 2017 Board of Review – May 15, 2017.

                        Board of Supervisors’ Meeting – May 15, 2017

Motion made by Tice and second by Haen to approve both the Initial 2017 Board of Review minutes and the Board of Supervisors’ minutes from May 15, 2017. Motion carried.

 

Andrew and Karen Gundrum – Parcel Number 022-02-15282633B3

                        Rezone from Prime Agricultural to General Agricultural.  Staveness reported the reason for changing from prime agricultural to general agricultural is in the future (September) they would like to put a winery on the property.  The Plan Commission was in support 5 to 1.  It’s consistent with the comprehensive plan and promotes growth but keeps the rural character.  The only conditions the Plan Commission had, was that the main driveway comes off of County Road P and not the State Highway 42.  Motion made by Staveness to recommend approval to Door County RPC, second by Tice.  Motion carried.

 

Pending Business

 

                        Road Work/Road Maintenance/Culverts. Woelfel reported we had the bids come in early to consolidate the information and then met with John Kolodziej from the Door County Highway Department and Tom Ash from Northeast Asphalt for the bid opening.  We asked for bids on Bluff Drive, Clark Lake Road, and Nelson Lane.

 

See Bids Below.

 

 

 

 

 

 

 

 

 

 

 

 

ROAD WORK 2017 - TOWN OF SEVASTOPOL

Budget $200,000.00

   

Project

Length in Feet

Location

Asphalt Tonnage

Notes

Name of Bidder

Bid/Estimate

 

 

 

 

 

 

 

Bluff Drive

6,812 Ft.

Bay Shore to Old OR

 

Reconstruction to include pulverizing, grading, paving and gravel shoulders

 

 

 

 

 

2,392 Ton

 

NEA

$128,990.00

 

 

 

2,454 Ton

 

DCHD

$155,082.00

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Nelson Lane

5,650 Ft.

WD/Clark Lake South to Whitefish Bay Rd

873 Ton

Option 2**Overlay at 1 1/4inch & gravel shoulders

DCHD

$53,329.00

 

 

 

1,040 Ton

Option 2**Overlay at 1 1/4inch & gravel shoulders

NEA

$60,920.00

 

 

 

1,397 Ton

Option 1**Wedge & Overlay 1 1/4 Inch/Gravel Shoulder

DCHD

$78,652.00

 

 

 

1,387 Ton

Option 1**Wedge & Overlay 1 1/4 Inch/Gravel Shoulder

NEA

$80,250.00

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Clark Lake Rd.

4,910 Ft.

West of N. Brauer Rd going East to Highway 57

750 Ton

Option 2**Overlay at 1 1/4inch & gravel shoulders

DCHD

$47,594.00

 

 

 

878 Ton

Option 2**Overlay at 1 1/4inch & gravel shoulders

NEA

$51,900.00

 

 

 

1,200 Ton

Option 1**Wedge & Overlay 1 1/4 Inch/Gravel Shoulder

DCHD

$70,824.00

 

 

 

1,277 Ton

Option 1**Wedge & Overlay 1 1/4 Inch/Gravel Shoulder

NEA

$73,390.00

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Road Maintenance/Repair

Budget:  $10,000

 

 

 

 

 

Whitefish Bay Road

Repave/Culvert/drain tile under road bed

175 Feet of repair

 

 

DCHD

$11,000

 

 

 

 

 

 

 

Jorns Lane

Overlay/create Shoulder/ditch

 

 

 

DCHD

$5,565

 

 

 

 

 

 

 

Country View Rd

Culvert/sinkhole repair/repave

 

 

 

DCHD

$4,250

 

 

 

 

 

 

 

Whitefish Bay Creek

Bridge and sidewall repair

 

 

Cost not to exceed bid for $25,000 and cost share 50/50 with DCHD

 

$12,500

 

 

 

 

 

 

 

Valmy Rd

Mill/Repave/Drainage piping as needed

 

 

 

DCHD

$31,000.00

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Total:

$64,315.00

 

 

 

 

Budget:

 

$10,000.00

 

 

 

 

Over Budget:

 

$54,315.00

 

 

 

 

Remaining Budget:

 

145,658.00

 

 

Wait asked about the WISLR rating for Valmy Road, questioning the amount of $31,000 for that road.  Staveness explained it’s not just the 2 lanes, it’s the parking on both sides of the road as well.  Wait moves to accept the bids of DCHD and NEA as submitted, second by Staveness.  Motion carried.  Staveness made a motion to do Bluff Drive and award it to NEAsecond by Tice.  Motion carried.  Nelson Lane and Clark Lake Road are a priority for next year.

 

                        Board Authorization for Bid Openings.  Wait made a motion that following proper publication of the bid notice, and receipt of timely bids, that the Clerk and the Chairman are authorized to open the bids, place into a spreadsheet for convenience, with the stipulation that anyone submitting a bid will be notified of date and time and place of the opening in order to attend if they choose, second by Staveness.  Motion carried unanimously.

 

                        Clark Lake Dam.  Haen reported the lake level was at 9.4 this morning. That is running high but we have received a substantial amount of rain in the past week.

 

                        Haberli Road Parking Lot. Tice stated the town received the construction plan and everything is in order.  The DC Soil and Water Department is working with the DC Highway Department to schedule the construction. Their estimate is middle to the end of July.

 

                        Landfill. Tice reported the landfill is very wet right now with all the rain we have gotten. Work on the site will continue when as weather permits.

 

                        Committees/Appointments.  Woelfel updated everyone on committee appointments.  Jim Nellen will be on the Plan Commission Committee and Terry Riker will be on the Property Management and Fire and Rescue Committee.  Wait will be on the Property Management Committee and the Tourism Zone Commission.  Woelfel stated we still have an opening on the PEG Channel and the Plan Commission Committee.

 

                        Weed Ordinance.  Tice updated the weed ordinance with some changes in regards to a Weed Commissioner.  Tice stated that the ordinance was modified to take out weed commissioner and used the word Chairperson or any designated officer of the Town.  Tice made a motion to approve the amendment to Ordinance number 01-2016 amended on 6/19/2017, An Ordinance Regulating Noxious Weeds and Terrestrial Invasive Plants in the Town of Sevastopol, second by Haen.  Motion carried unanimously.

 

New Business

 

                        Contract with Associated Appraisal expires 8/31/2017.  Item will be brought back closer to renewal.

 

                        Door County Coastal Byway- Stone Fences/Rock Piles. Tice reported that the Department of Transportation wanted to remove the stone fences which are in the ROW of the Highways.  People have been advocating to leave the historic stone piles where they are.  Through the discussion the DOT decided they do not have to be removed at this time.  A group of people thought to preserve the heritage, they should get the Wisconsin Historic Society involved.  The Wisconsin Historic Society is very interested in them and would like them surveyed.  The Historic Society wants to know if the town would support the effort in placing them on the historic record.  Wait commented the Town of Gibraltar and the Town of Jacksonport Plan Commission voted against it.  Wait thinks we need more information from the Wisconsin Historic Society to make a decision to register and maintain them.  Tice will take it back to the Door County Coastal Byway and get more information.

 

Ordinances/Resolutions.  None

 

Financial Reports May 2017.  Motion by Staveness to accept the financial reports for May 2017, second by Wait.  Motion carried.

 

 

                        Treasurer’s Report.  Flok reported that the dues/membership category is above the budgeted amount because we have had several board members attending recertification training, along with an increase in dues for the WTA.  Office equipment is also over budget since we have hadsome maintenance done to both our laptop and desktop computers in the past 3 months.  Our postage category is considerably lower this year compared to the same time last year.  We are utilizing email more to send out invoices for customers who prefer to receive bills that way.  Our Break wall CD is coming due as of June 30, 2017 and is currently making .25% in interest.  If we let it roll over for another term the CD will renew at .80%.

 

Approval of Vouchers/Bill/Claims.  Motion by Tice and second by Haen to approve the vouchers, bills, and claims for the period May 16, 2017 through June 19, 2017.  Motion carried.

 

Oral Committee/Commission Reports & Minutes.

 

Staveness stated there will be an additional conditional use permit for Andy Gundrum’s property at which time they would like to give a presentation to the Board. 

 

Haen stated the buoys are in at Clark Lake beach.  There will be a new sign put up at the Whitefish Bay boat launch ramp which reminds people to be safe and wear lifejackets.  Haen reported that we don’t have a legion team this year, so the park employees will have time to paint the dugouts and re-mulch the areas in the park.  Tyler and Connor also cleaned up the kiosk at Grandma Tommy’s.  Staveness had residents ask if the Park and Recreation Committee would look at banning open fires at Whitefish Bay boat launch.

 

Tice updated the Board with the Door County Visitor’s Bureau and Door County Tourism Zone’s financial statements.   

 

Tice met with Krista Lutzke from Door County Soil and Water and the Bay Shore property owners in regards to phragmites.  Currently, the Bay Shore property owners have their own program running, which they are offering matching funds to BSPO members to eradicate invasive species.  Tice is waiting on a meeting with the Glidden Drive Association to see if they would like to work with us.

 

Wait stated that the town hall/grounds needs some attention and asked Supervisor Haen if our parks employees, Tyler and Connor would be willing to help maintain some of the outside of the town hall.  Haen agreed that the park employees could help with some maintenance at the town hall.

 

Tice stated the Nuisance Committee sent out a letter to a property owner and he missed the deadline in cleaning up the property.  The second letter will be sent out this week.  Woelfel agrees that we should pursue this issue.

 

Licenses & Permits.

                       

                        Door County Zoning & SafeBuilt Building/Inspection Permits – May 2017–placed on file.

 

                        Alcohol Beverage, Cigarette and Operator License Applications/Renewals for                                                period 7/1/2017 through 6/30/2018 – Wait moves to approve the alcohol and beverage                                  licenses application as outlined by the clerk, 4 class A and 8 combination class B                                licenses, subject to payment in full of all license fees, outstanding invoices to the County                                or Town, compliant with the registered agent when needed and satisfactory fire and                                     business inspections and second by Tice.  Motion carried.

 

County Board Report – District 14 Supervisor, Linda Wait.  Wait commented that a couple weeks ago, all County Board Supervisors went on a tour of the county parks.  There are 19 parks comprised of about 1,000 acres.  There is a Land Use Services Committee formed for looking at John Miles County Park and they would like input from residents for what they see as the long term plan for that park. There is a housing rehab grant available to Northeast Wisconsin residents.  For more information, you can contact the Planning Department.  Our Sevastopol community came together with the recent farm accident.  If anyone is interested in helping Pete Peot financially, there is an account at Capital Credit Union.

 

Correspondence

Water Test Passed

Amendment to the Zoning Ordinance

Check from the old MTC fund

Bay Shore property owners and cleaning up the ditches

Tim Dietman and fireworks ordinances

Tourism Zone Commission statement

Timber cutting

Bidding requirement under state law

Brad Birmingham RPC hearing

Sturgeon Bay Fire Department

Charter Communications

50thAnniversary of Whitefish Dune State Park

 

Announcements

            -Board of Review – Monday June 26th– 1:00 p.m. at Town Hall

            -Sevastopol Historical Society-History of Lily Bay Program – June 26th– 7 p.m. Town Hall

            -FFA Alumni Dairy Breakfast – Sunday July 2ndat Wilke R Organic Farm owned by                                     Kevin & Tricia Wilke, 5238 STH 42, Sturgeon Bay, WI 54235

            -Board of Supervisors’ Meeting – Monday July 24th– 7:00 p.m. town hall

 

Agenda Items for next meeting

 

Adjourn.  Motion by Staveness and second by Tice to adjourn.  Motion carried and meeting adjourned at 8:35 p.m.

 

Respectfully Submitted,

 

 

Amy M. Flok [Approved 7/24/2017]



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