Call to Order: The meeting was called to order by the Vice Chairman, Dan Woelfel at 7:00 p.m.
Pledge of Allegiance: The Vice Chairman asked all to rise and join in the Pledge of Allegiance.
Roll Call/Quorum: In addition to Woelfel, the following Board members were in attendance and constitute a quorum: Supervisors Tony Haen, Chuck Tice, and John Staveness.
Meet ‘n Greet: Following introduction of the Board and in attendance: Amy Flok/Clerk Treasurer, Curt Demlow and Brett Temme/SafeBuilt, Linda Wait/County Board District 14, James Nellen, Jake Nellen, George Evenson, John Busby, Theresa Busby, Randy Halstead/Town of Jacksonport, Chuck Birringer, Mike Brennenstuhl and Corey Liker/Door Artisan Cheese Company, Jim Lundstrom/Peninsula Pulse, and Laddie Chapman/Video Voice of Door County.
Public Participation: Linda Wait thanked The Board members and Clerk/Treasurer for the nice Christmas decorations.
Adopt the Agenda: Staveness would like item 9 (c) moved up on the agenda. Motion by Tice and second by Tony to adopt change. Motion carried.
Approval of Minutes: Motionby Haen and second by Staveness to approve the Special Board Meeting minutes of 11/10/2016. Motion carried.
Motionby Haen and second by Staveness to approve the Special Joint Meeting/Town of Jacksonport of 11/10/2016 after fixing the clerical errors under reserve liquor licenses. Motion carried.
Clark Lake Level/Dam- Status on Memorandum of Understanding with Jacksonport—
Woelfel stated the level as of today is 8.35 which is well within the guidelines. Haen has been checking every 3 days and everything was clean and the water is flowing through the grates. Currently, the lake looks like it’s completely enclosed by ice.
Woelfel reviewed the “Memorandum of Understanding with The Town of Jacksonport”. Currently, we split the cost of the dam and upkeep of Clark Lake with Jacksonport at a 30/70 split, based on equalized values of the towns. Woelfel cited the meeting minutes from Jacksonport’s Town Budget hearing, where Mark Weise made a motion to dissolve the memorandum of understanding. The motion passed 47 to 1. Woelfel put the letter of understanding on the agenda to address the decision making and the funding issue. Haen made a motion to dissolve the 2009 memo of understanding with Jacksonport on the cost-share for the Clark Lake Dam and going forward Sevastopol will cover total costs. Second by Staveness, motion carried.
Reserve Liquor License
Amount of Request. Woelfel recapped that the Town of Sevastopol has been approached by Mike Brennenstuhl, from Door Artisan Cheese Company, with a request to transfer our reserve liquor license to the Town of Egg Harbor. There is a minimum fee of not less than $10,000. As it stands, we have 2 licenses that are not being used in addition to the reserve liquor license. Tice stated originally we were issued 10 because of population, and since we currently have 3 unissued licenses, he thinks it would be a good idea to let the reserve license go. Staveness commented that with the growth that is going on within the Town of Sevastopol, we might need it. Woelfel stated that the Town of Egg Harbor sold their reserve to Horseshoe Bay for $50,000. Haen commented that if the Town of Egg Harbor sold their reserve for $50,000 then ours should sell for $100,000. Staveness was unsure of an amount to set on the license. Haen makes a motion that if we sell the license, we sell it for $100,000. Motion second by Tice. Motion carried 3 to 1.
Transfer Request: Brennenstuhl will take it back to his management group and then come back to the board with a decision.
Meeting Schedule: Woelfel stated the February 20thmeeting be moved to February 13th. Haen would like to look at December and take in consideration the school’s concert schedule. The schedule will be finalized and sent out.
SafeBuilt Auto Contract. Haen has been contacted by contractors and would like to get some bids or estimates from other inspectors. Haen been directing the contractors to contact the other board members if they are unsatisfied. Staveness also commented that he received call from contractors that were unhappy. Tice stated he doesn’t think there is any reason to change it. The fees are going to continue to be the same and the work has to be carried out up to code. Woelfel agrees with Tice. Brett Temme, Building Inspector stated that he wants to make sure there is a standard that is carried through with all sites. Tice makes a motionto accept the extension of the Safebuilt contract. Motion second by Woelfel. Motion carried 3 to 1.
Contract Renewal-Clerk/Treasurer. Woelfel commented that the contract has been modified and adjusted with the increase for 2017. Staveness made a motion to approve the contract renewal for clerk/treasurer, second by Tice. Motion carried.
John Busby – Glidden Drive, Parcel No. 022-52-0234- Petition for a variance. Staveness spoke regarding the Plan Commission’s decision to approve the variance for the detached garage. The proposed garage would be 43 feet from the center line of Schmock Road (a platted road, but undeveloped). The proposed detached garage is 10 feet off of their house. It is the recommendation to the board to approve the 24 by 24 garage. Staveness makes a motionto the RPC for approval of the 24 by 24 detached garage, second by Tice. Motion carried.
Gale Johnson – Glidden Drive, Parcel No. 022-52-0058- Request to install asphalt on Evergreen Rd – town access road. Staveness reported the plan commission looked at the survey that was done in 1973. The road they are using as their driveway is Evergreen Lane. The Johnson’s want to pave the road. Staveness stated that in order for them to install asphalt, the road would have to be brought up to the town and private road standards. The Plan Commission’s recommendation was to deny the request. The reasoning for the denial is as follows: 1) Evergreen Lane is a town roadway, any paving would need to meet the standards of Town and Private Road Standards” and paid for by the Johnsons; 2) Door County Zoning would need to view and determine if the area could be paved due to potential wetland issues; and 3) there exists and alternative to install the driveway on the Johnsons property with access directly to Glidden Drive. Staveness and Clerk/Treasurer Flok will send them a letter for documentation.
2016-02 – Town Park/Clark Lake Beach Regulations. Haen highlighted the changes from the last meeting. Additions included an exception for service dogs, use of parks by groups and Whitefish Bay Boat Ramp. Tice wants Section 15 to be changed so that we don’t have to repeal the entire ordinance if we have another ordinance that conflicts with this one. Strike the words “are hereby repealed” and insert “that portion would be repealed.” With that revision, Tice makes a motionto approve the Ordinance 02-2016, “An Ordinance Regulating Activities in the Town of Sevastopol Parks, second by Haen. Roll call vote, motion carried.
2016-03 – Private Roads and Driveway Standards- Item will be brought back.
2016-04 – Town Road Speed Limits. Staveness stated there are some roads that don’t have signs on them to indicate speed limits. The town will let the county know to post the speed limit signs on those roads. Tice makes a motionto approve Ordinance 04-2016, “Traffic Ordinance Regulating Speed Limits on Certain Town Roads”, second by Staveness. Roll call vote, motion carried.
2016-05 – Parking/Standing/Loading Zones. Haen stated that we considered having semi-trucks or landscaping vehicles parking on town roads to put cones around their vehicles. Instead of adding that, the Ordinance states that vehicles parking on the town roads have their hazard/flashers on constantly. Tice wants to change the last paragraph so that we don’t have to repeal the entire ordinance if we have another ordinance that conflicts with this one. Strike the words “are hereby repealed” and insert “that portion would be repealed”. With that revision, Tice makes a motionto approve Ordinance No. 05-2016, “An Ordinance Regulating Standing, Loading, and Parking on Town Roads”, second by Haen. Roll call vote, motion carried.
2016-06 - SafeBuilt Inspection Services/Building Code/Contract. Tice highlighted changes to this ordinance. On page 3 strike out the words “cost shall include market labor”, on page 7 at the top of the page, we added “Any work that fails inspections shall be tagged and the Building Inspector shall immediately notify the contractor involved by phone or email of the failure and corrections necessary to pass inspections”, and on page 8 section 5, change the word “order” to the phrase “stop work order”. With those revisions, Tice makes a motionto approve Ordinance No. 06-2016 “Building Permits, Inspection Fees, and Building Code”, second by Staveness. Roll call vote, motion carried.
Financial Reports. Motion by Tice and second by Haen to accept the financial reports for November 2016, including fund balances, budget versus actual YTD and transaction list by date. Motion carried.
Approval of Vouchers/Bills/Claims: Motion by Tice and second by Haen to approve the vouchers, bills and claims for the period November 29, 2016 through December 19, 2016. Motion carried, unanimously.
Oral Committee/Commission Reports & Minutes: Nothing to report.
County Board Report: Linda Wait reported with the adoption of the 2017 budget, things have been quiet at the County Level. Bids will be put out shortly for the new EMS/Senior Center, with responses due January. Lieutenant Sternard, from the Door County Jail Division, has implemented a fresh start program. County is looking for the public’s input on different ideas to use John Miles Park (fairgrounds). There is a prescription drop off on Wednesday, December 21, 2016 from 10 a.m. to 1 p.m. Next county board meeting is Tuesday, December 27, 2016.
Licenses & Permits
Door County Zoning & SafeBuilt Building/Inspection Permits – November 2016---placed on file
Information for Door County Tourism Zone
Riprap on Clark Lake
Charter Communication Franchise Fees
School Choice Week
DNR-Managed Forest Crop
- January 16, 2017 – Board of Supervisors’ Meeting at 7 p.m.
Agenda Items for Next Meeting
-Reserve Liquor License Transfer
Adjourn. Motion by Staveness and second by Haen. Motion carried and meeting adjourned at 8:25 p.m.
Amy M. Flok, Clerk [APPROVED 1/16/2017]