BOARD OF SUPERVISORS' MEETING – MINUTES
Date: Monday, May 16th2016 - 7:00 p.m.
(or immediately following initial Board of Review)
Location: Sevastopol Town Hall Meeting/Community Room
4528 State Highway 57 (Institute), Sturgeon Bay, Wisconsin
Call to Order. The meeting was called to order by Chairman Leo W. Zipperer at 7:01 p.m.
Pledge of Allegiance. The Chairman asked all to rise and join in the Pledge of Allegiance.
Roll Call/Quorum: In addition to Zipperer, the following Board members were present and constitute a quorum: Supervisor John Staveness, Supervisor Dan Woelfel, Supervisor Chuck Tice and Supervisor Tony Haen.
Meet ‘n Greet. Following introductions of the Board and also in attendance: Clerk/Treasurer Linda Wait, Cable Program Director Laddie Chapman, Jim Lutzen, Door County Soil Specialist Greg Coulthurst, Randy Halstead, Joleen Wahlen, Chuck Berringer, Amy Sacotte, Mike Decur, Terri Decur, John Denil and Safebuilt Business Development Representative Mike Post.
Public Participation. Zipperer announced that anyone wishing to speak to an agenda item will be allowed to do so at that time. No action can be taken on non-agenda items.
Lutzen inquired about the status of his ditch water problem on Ripp Road. Zipperer responded that a special meeting with the neighbors and Door County Highway Department reps will be scheduled.
Jo Wahlen communicated her concerns about phragmites and what the Town of Jacksonport had accomplished. This matter will be discussed per the agenda.
Agenda/proper notice/adopt. Motion by Haen and second by Tice to adopt the agenda, as noticed. Motion carried.
Approval of Minutes. Motion by Woelfel and second by Staveness to approve the Board of Supervisors’ meeting minutes of 4/19/2016. Motion carried.
Motion by Tice and second by Staveness to approve the Special Town Board meeting minutes of 5/7/2016. Motion carried.
Financial Reports. Motion by Tice and second by Haen to approve the financial reports for April 2016, including fund balances, budget versus YTD and transactions list. Motion carried.
Oral Committee/Commission Reports & Minutes. Haen reported that the Parks & Recreation Board will meet May 17that 6:00 p.m. Tice reported that the Door County Visitor Bureau is celebrating its 125thanniversary as recognized in the recent mailing that went to all households. Although the organization has changed names over the years, the DCVB continues in its mission to bring business and tourism into Door County.
Licenses & Permits. Building permits issued by Safebuilt and zoning permits issued by Door County Zoning & Planning for the month of April 2016 were accepted to be placed on file.
A. Safebuilt – commercial plan review. In follow up to last month, Mike Post recapped Safebuilt’s proposal to provide commercial plan review services. Although contractors would still have the option to go directly to the State of Wisconsin for plan review, using Safebuilt would result in faster turnaround time, timely inspections by a staffed professional engineer and bring additional fees back to the community. Action would require an amendment to the Town’s current professional services agreement with Safebuilt and an update to the building codes ordinance.
Motion by Tice and second by Staveness to table the matter to June pending a thorough look at the amendment and ordinance update. Motion carried.
B. Clark Lake Dam. Woelfel reported that the water level is just a fraction under 9.0 with all boards in, which is in compliance with the DNR order for summer. The Town is working with the DNR on redesigning the fish grates to prevent new species of fish from entering Clark Lake and the possibility of rotating old grates with the new style. The water level remains low due to lack of rainfall.
C. Door County Zoning Regulations. Staveness reported that Door County Planning continues to monitor the status of shoreland zoning regulations after the re-write of NR 115 and the State’s 2015-2017 budget bill. Educational meetings will be held later this year.
D. Clerk/Treasurer position. Applicants received a memo outlining salary range, hours, benefits and other points. Wait reported 13 positive responses. Board members will decide on a date and time for interviews.
H. Dunes Lake parking lot & sediment removal projects. Coulthurst provided a draft agreement and proposed location maps on the implementation of a parking lot off Haberli Road for access to Dunes Lake via Geisel Creek. DCS&WCD will receive a $3,000 grant from Coastal Management and continues working with Door County Planning and Zoning for land disturbance and other permits as needed. There was discussion on the parking lot’s size, location, fencing, trespass, garbage accumulation, maintenance, entrance and turn-around. Since the old landfill site is capped, per the DNR it cannot be altered and excavated. The Town would like to see some commitment from the surrounding Dunes Lake land owners. Upon Zipperer’s recommendation, Tice agreed to be the contact person for the project.
Coulthurst also reported that a small amount of dredging was approved and will commence in the northeast corner of Dunes Lake.
F. STH 57 / Institute ballfield drainage concern. Door County Highway Superintendent Thad Ash reported that the drainage pipe under the highway was exposed, cleaned of the blockage (soccer ball, milk jugs, aluminum cans, etc.) and the ditch has now been restored, with those costs covered by the State DOT. Zipperer will follow up with Sts. Peter & Paul Church and with Sevastopol School (leases the ballfield) on the drain line under the field.
G. Debris burn on Dunn Road. The DNR is monitoring the matter. The property owner has been notified to immediately remove and dispose of all remaining debris, waste and ash, and to provide disposal receipts.
A. Rural Mutual Insurance. Wait reported that the declarations for businessowners and workers compensation policy renewals are on file and available for review. The total premium for all coverage for the 2016-2017 term is $15,114 compared with the previous term’s premium of $14,853. The workers compensation premium is subject to audit adjustment as of July 1stand the County of Door contributes toward the cost of insuring Sevastopol’s EMRs and EMTs. Rural Mutual Agent Nick Weldon will be available at the June 20thBoard meeting to answer any questions.
B. Sevastopol Sanitary District No. 1. The Wisconsin DNR issued its notice of intent to reissue a Wisconsin pollutant discharge elimination system (WPDES) permit to the SSD. DCS&WCD, along with The Nature Conservancy and Doorland Preserve, responded with comments indicating that some of the data as reported by the DNR is incorrect and also questioned model values, samplings and the classification of Geisel Creek. There will be a meeting scheduled among the parties of interest in June.
Approval of Vouchers / Bills / Claims. Motion by Staveness and second by Tice to approve the vouchers, bills and claims for the period April 20, 2016 through May 16, 2016. Motion carried.
Resolutions & Ordinances:
•Town/Private Road and Driveway Standards. The matter will be brought back in June.
•Noxious Weeds – inclusion of phragmites. Board members were provided with the Town’s current Ordinance No. 98-08 “Noxious Weeds Prohibited” and the Town of Jacksonport’s Ordinance No. 02-2014 “Ordinance Regulating Noxious Weeds and Invasive Species.” Whalen and Halstead provided background on Jacksonport’s efforts to control phragmites and believe that the collective efforts among the property owners and DCS&WCD have brought about good results using identification techniques, GIS mapping and treatment. Tice suggested that all invasive and prohibited species be included and Coulthurst responded that a reference to NR 40 would cover most types.Motion by Tice and second by Haen to lay the matter over for two months in order to study and re-write the ordinance appropriately. Motions carried (3 aye-Tice, Zipperer, Staveness; 2 nay-Woelfel and Staveness).
Correspondence. The following correspondence was accepted to be placed on file.
•City of Sturgeon Bay Fire Department – April 2016 fire report
•County of Door Legislative Committee - opposing the UW-Extension reorganization plan
•Door County RPC notice of hearing – Northeast Asphalt, Inc. temporary asphalt plant at 4429 Mathey Road
•Wisconsin DNR – annual aids-in-lieu of tax payment $4,012.92
•Water sample results for Town Park and Town Hall – absent/pass
•Wisconsin DNR – notice of application for dredging at Glidden Lodge Beach Resort
E. Road Work 2016. Following discussion, the following road construction projects were identified and will be placed for bid or estimate:
1) West Dunn 0.59 from Cherry Rd/CTH HH west to Bay Shore Dr/CTH BB
Wedge & overlay Note: accepted hot mix asphalt bid from Northeast
Asphalt. Bid/estimate should EXCLUDE hot mix asphalt
2) Edward Dr 0.19 from Reynolds Rd west to Elaine Dr
Chip seal application, single seal chip
3) Clark Lake Rd 1.07 N Country View easterly to N Brauer Rd
Wedge & overlay
4) West Jorns Ln 0.3 Peterson Rd east to terminus
Chip seal application, single seal chip
5) Whitefish Bay Rd 0.5 Mathey Rd westerly to Fire #5326
Chip seal application, single seal chip
6) Whitefish Bay Rd 0.35 Bluff Dr west to Harder Hill
•Wedge & overlay
-and- • Chip seal application, single seal chip
7) Jarman Rd 1.03 W Town Line Rd to Clark Lake Rd
• Wedge & overlay
-and- • Chip seal application
In addition, repairs and maintenance of potholes and shouldering were identified and will be passed along to the Door County Highway Department for attention.
Woelfel will get some pricing on repairs to the South Cave Point Drive bridge superstructure.
Motion by Zipperer and second by Staveness to accept the hot mix asphalt bid from Northeast Asphalt, Inc., for the West Dunn Road LRIP project at $40.90 per ton and total price of $36,401. Motion carried.
There was a brief discussion on the tradeoff of Valmy Road (700 feet) in exchange for Whitefish Bay Road/CTH T (470 feet). Matter to be continued.
• Open Book for 2016 Assessments – Friday, June 3rd– 10:00 a.m. town hall
• Board of Supervisors’ meeting – Monday, June 20th– 7:00 p.m. town hall
• 2016 Board of Review – Monday, June 27th– 1:00 p.m. town hall
Agenda Items for Next Meeting: Rural Insurance, noxious weeds, road work 2016 and update on Dunes Lake/Haberli Road parking lot.
Linda Wait, Clerk