BOARD OF SUPERVISORS' MEETING – MINUTES
Date: Monday, January 18, 2016 - 7:00 p.m.
Location: Sevastopol Town Hall Meeting/Community Room
4528 State Highway 57 (Institute), Sturgeon Bay, Wisconsin
Call to Order. The meeting was called to order by Vice Chairman Dan Woelfel at 7:00 p.m.
Roll Call/Quorum. In addition to Woelfel, the following Board members were present and constitute a quorum: Supervisor John Staveness and Supervisor Chuck Tice. Supervisor Tony Haen and Chairman Leo Zipperer were excused.
Woelfel asked all to rise and join in the Pledge of Allegiance.
Also present: Linda Wait-Clerk/Treasurer, Carl Scholz, Richard Weidman, Greg Coulthurst-Door County Soil & Water Conservation Department, Kathy Saladin, Biz Virlee, Jim Lutzen, Cassie Cibik-Moeller, Lynn Zawojski and Laddie Chapman-Cable Program Director. Woelfel indicated that anyone wishing to address an agenda item may do so as it is called.
Lutzen asked if anything was happening with the water problem (Ripp Road) and Woelfel responded that he would follow up with Zipperer as primary contact for this item.
Agenda/proper notice/adopt. Motion by Tice and second by Staveness to adopt the agenda, as noticed. Motion carried.
Approval of Minutes. Motion by Tice and second by Staveness to approve the Board of Supervisors’ meeting minutes of December 21, 2015. Motion carried.
Financial Reports. Motion by Staveness and second by Tice to approve the financial reports for December 2015, including fund balances, budget versus actual YTD and transactions list. Motion carried.
Oral Committee Reports & Committee/Commission Minutes. Staveness reported that the Mike Kahr request to establish a marine construction home business will be heard by the Door County Resource Planning Committee (RPC) on February 4, 2016. There were no other reports or minutes.
Licenses & Permits Issued. Recaps of zoning and building permits issued for December 2015 were accepted to be placed on file. SAFEbuilt has been requested to include the property owner and contractor on its reports. A list of permitted properties currently collecting room tax on transient lodging rentals was submitted by the Door County Tourism Zone Commission.
A. Muskat property at 4115 STH 42/57. Although receipt was acknowledged, there has been no response to the Town’s written request for an inspection of the property. Woelfel will attempt to make telephone contact with the owner(s) and bring the matter back next month.
B. 2016 meeting schedule. The date for road inspection will be left open for now. The annual meeting and town board meeting will be held on April 19. The 2017 budget work session is penciled in for October 10 at 6:00 p.m. and the 2017 budget hearing, special town meeting and board meeting will be held on November 28th. Calendar will be brought back as needed for fine tuning.
C. Highway 42/57 corridor– update. Senator Lasee will hold another listening session with Wisconsin DOT project engineers on Monday, January 25, beginning at 5:30 p.m. at the Door County Government Center in Sturgeon Bay. The public is invited.
D. Update on Gerhart and Brice zoning amendment requests / clearcutting tree plantations. Staveness reported as follows:
(1) the RPC concurred with the Town’s recommendation to deny the Brice/Pines at Idlewild request for a text amendment to reduce side and rear yard setbacks;
(2) the RPC concurs with the Town’s recommendation to grant Gerhart’s request to rezone his parcel from CS to SF20 to sell a small portion to his neighbor and rectify a setback issue; and (3) the County amended a section of its Woodlands ordinance to allow cutting of tree plantations for a permitted agricultural use, also in agreement with the Town’s recommendation.
E. Replacement of SBU light fixtures with LED lamps. Although the cost of replacement with an LED fixture is more expensive (approximately $250), it does have a 10-year warranty, a 15+ year life expectancy and is more economical to operate. Wait will contact Sturgeon Bay Utilities and request that the next replacement be made with an LED lamp and that we be notified of the location so that board members can take a look.
F. Dunes Lake watershed. DCSWC Conservationist Greg Coulthurst reported on the project accomplishments in studying the significant ecological changes at Dunes Lake and efforts to slow the lake’s aging process. This includes the possibility of a third cell for the Sevastopol Sanitary District. Some big accomplishments have been made on nutrient management plans and educating landowners, students and families on reducing phosphorous use in the watershed area. Grant applications have been submitted for assistance with dredging and establishing public access. It is hoped that a “friends group” can be established. Anyone interested can contact DCSWC at 746-2214. DCSWC is also offering a free canoe ride through the area.
A. Whitefish Bay power pole. Woelfel reported that the town-owned power pole at the Whitefish Bay boat ramp needs to be replaced. Staveness obtained estimates for both underground and overhead service. WPS estimates the cost to install the electric facilities underground at $73.28. Following discussion, motion by Tice and second by Woelfel to accept Stauber Electric’s estimate of $995.00 for underground service plus $75.00 to add a ground fault receptacle. Motion carried.
B. Whitefish Bay boat ramp. Woelfel has submitted applications for dredging operations at the Whitefish Bay boat ramp area and for the deposit of sand removed from the area. Tice suggested that grants be explored.
C. Friends of Whitefish Dunes State Park– request for donation. Scholz and Zawojski explained the need for a small tractor/ATV gator to be used by the Friends group for trail maintenance in the park. The Friends are trying to raise funds to purchase this new equipment and replace an old tractor that is too large to operate on the trails. Scholz and Zawojski are hoping that the Town could make a financial commitment toward the purchase cost. Woelfel, Tice and several others agreed that Whitefish Dunes State Park is an asset and important part of our community and certainly a draw to visitors. The matter will be brought back next month and Zawojski offered to provide more information on the gator.
Approval of Vouchers / Bills / Claims. Motion by Staveness and second by Tice to approve the payment of vouchers, bills and claims for the period December 22, 2015 through January 18, 2016. Motion carried.
Ordinances and Resolutions:
• Supplement to Resolution No. 06-2015 TB “Appointment of Election Officials.” Motion by Tice and second by Staveness to approve the appointment of Cindy Viste as an election official for the term 1/1/2016-12/31/2017. Motion carried.
Correspondence. The following correspondence was accepted to be placed on file:
•Sturgeon Bay Fire Department – December 2015 fire report
•Thank you to Richard & Dorothy Shappell for donation to Sevastopol First Responders/EMRs
•Notice of timber cutting – Doorland Preserve on Ploor Road
•The Nature Conservancy – donation received in appreciation of providing fire protection
•Wisconsin DNR – notice of staff coverage changes / Carrie Webb assigned to Door County
• Election inspector training – Thursday, February 11th– 1:00 p.m. Sevastopol town hall
• Board of Supervisors’ meeting – Monday, February 15that 7:00 p.m.
• Spring primary election – Tuesday, February 16th– polls open 7:00 a.m. to 8:00 p.m.
• Office closed for clerk vacation – February 21st– 29th
Agenda Items for Next Meeting: Friends of Whitefish Dunes, Muskat update, meeting schedule.
Adjourn. Motion by Staveness and second by Tice to adjourn. Motion carried and meeting adjourned at 8:13 p.m.
Linda Wait, Clerk/approved 2/15/2016