MINUTES of ANNUAL MEETING
Date: Tuesday, April 19th2016 - 6:00 o’clock p.m.
Location: Town Hall Meeting/Community Room
4528 State Highway 57 (Institute), Sturgeon Bay, Wisconsin
Notice. Pursuant to Wis. Stats., §60.11(2)(a), the annual town meeting shall be held on the 3rdTuesday of April, unless noticed otherwise. For informational purposes, notice was posted in three locations within the Town and also on the Town website.
Welcome & Call to Order. Town Board Chairman Leo W. Zipperer called the meeting to order at 6:00 p.m. and welcomed those in attendance, with an invitation to stay for tonight’s board meeting.
Pledge of Allegiance. The Chairman asked all to rise and join in the Pledge of Allegiance.
Meet and Greet. The following electors (20) were in attendance: Linda Wait, Tony Haen, Chuck Tice, Leo Zipperer, Dan Woelfel, John Staveness, Tyler Hubbard, Herbert Day, Richard Weidman, Jean Tice, Lawrie Kull, Carl Scholz, Lynn Zawojski, John Swanson, John Denil, Kim Denil, Steve Tipler, Rachel Schartner, Clyde Hasenjager and Laddie Chapman.
Also present: Fletcher Hubbard, Terry McNulty, Sturgeon Bay Fire Chief Tim Dietman and Assistant Fire Chief Kaylin Montevideo, Chuck Berringer, Sean Vandersteen and Tara Vandersteen.
Previous Minutes. Motion by Chuck Tice and second by Tony Haen to approve the previous annual meeting minutes of April 21, 2015. Motion carried.
Oath of Office. Clerk Linda Wait swore in the following officers, having been elected on April 5, 2016 for two-year terms: Supervisor Chuck Tice and Supervisor Dan Woelfel.
• Annual Fire Report 2015
Sturgeon Bay Fire Chief Tim Dietman and Assistant Chief Kalin Montevideo presented the Town’s 2015 annual fire report. The report was distributed and included a list of department staffing, mission statement, equipment used and details on calls, inspections, programs and costs.
There were 69 calls in Sevastopol out of the Department’s total calls of 1,467 for 2015. The average response time is 8 minutes 49 seconds. The town’s 2015 fire contract cost was $347,035 and the price will remain the same through December 2019.
There was some discussion on the burn permit policy. Currently, the clerk, town board members and several other fire marshals are authorized to issue burn permits for open burning for up to a 5-day window, allowing for wind conditions. Chief Dietman asked that permits be issued on a single day basis and that the fire department be notified by email when a permit is issued. That will allow the department to inspect the surrounding area and the materials proposed to be burned.
Although the Wisconsin DNR may issue warnings and bans, Dietman explained that Door County is not under DNR burn regulations and it would be up to the Door County EMS Director to issue a ban on burning.
• 2015 Financial Statements
The annual financial report as of December 31, 2015 was made available to those in attendance. Wait provided a layman’s version of the Town’s net financial position, expenditures and revenues of programs and functions, and the summarized balance sheet. Revenues exceeded expectations, being most significant in the following categories: room tax, cable franchise fees, town park receipts and town hall rentals. Likewise, expenditures were below predictions, especially as to snow removal/plowing which was less than half of the $100,000 budgeted for 2015.
Total assets less total liabilities reflect a 2015 bottom line of $3,594,080, an increase of $155,539 above the 2014 net position. The prudent use of finances is in keeping with the Town’s established policy to maintain a 15% general fund balance of the 2016 budgeted expenditures of $1.066 million.
Committee / Commission Reports / Year in Review:
• Roads & Streets. Zipperer reported that a road tour and inspection will take place in early May. If you have concerns as to potholes, vision and the like, contact one of the board members or the town office.
• Clark Lake Dam. Woelfel reported that unusually high rainfall has resulted in high lake levels and that even with all dam boards removed, it is difficult to control the amount of water flowing out. The Town is working with the DNR on a continual basis in trying to achieve the mandated goals and levels, even looking at a redesign of the fish grates which were installed to prevent unwanted species from traveling upstream. The grates unfortunately catch all the reeds, stick and branches, causing them to be blocked for water passage out of the lake. If there is normal rainfall for the year, things should be back in check. Zipperer indicates that further discussion on this item will be allowed at tonight’s regular board meeting.
• Clerk/ Treasurer position. Woelfel reported that we are actively soliciting for candidates, with a deadline of May 1stto submit resumes. Interviews will be conducted, with hopes to hire in June. Wait will be available through the training/learning curve.
• Elections. Wait reported that voters had no problem using the brand new election and new polling booths. We have excellent voter turnout for the April 5thelection with 1,462 voters representing 70% of our 2,100 registered voters. There are two more elections currently scheduled for 2016—congressional & legislative primary on August 9thand the general presidential on November 8th.
With exceptional voter turnout for almost all elections, Sevastopol also have a high percentage of absentee voters. Absentee voting is a convenience offered to voters; however, it does take time and materials to prepare, log and process all those absentee ballots. Plus, all absentee activity is now required to be reported to the County and the Statewide voter system; we will be billed for charges in connection with those absentee ballots.
Vision on Future Needs and/or Projects:
• Noxious weeds. Wait suggested that our noxious weed ordinance include phragmites—Jacksonport recently amended their ordinance to include that invasive.
• Friends of Whitefish Dunes State Park. Chuck Berringer, Carl Scholz and Lynn Zawojski are hoping for some funding from Sevastopol to support a naturalist position. Since the Park is a major attraction to our Town, having either a full-time ($8,000 for the season) or part-time ($4,000) naturalist is important to visitors. Zipperer asked for some specifics so that the matter could be included on a future Board agenda or at budget time. Zawojski said that fundraising continues toward the purchase of a UTV/gator.
Elector Concerns (from the floor). None.
Resolutions (in written form only) from the Electors, if any. None.
• 2016 Open Book– Friday, June 3rdbeginning at 10:00 a.m. This is an opportunity to talk with the assessor and also check assessments on neighboring properties.
• 2016 Board of Review– Monday, June 27thbeginning at 1:00 p.m. This is a formal process which requires an appointment. Call the town office to schedule a time.
Adjourn. There being no further business, motion by Zawojski and second by Swanson to adjourn (to April 18, 2017). Motion carried and the annual meeting adjourned at 7:00 p.m.
Linda Wait, Clerk
[draft prepared 4/26/2016 - these minutes subject to approval at next Annual Town Meeting scheduled for April 18, 2017]