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BOARD OF SUPERVISORS' MEETING MINUTES
Apr 19, 2016

BOARD OF SUPERVISORS' MEETING – MINUTES

 Date:                           Tuesday, April 19th2016 - 7:00 p.m.

Location:                     Sevastopol Town Hall Meeting/Community Room

                                    4528 State Highway 57 (Institute), Sturgeon Bay, Wisconsin

Call to Order.  Town Board Chairman Leo W. Zipperer called the meeting to order at 7:15 p.m.

Roll Call/Quorum.  In addition to Zipperer, the following Board members were present and constitute a quorum:  Supervisor Tony Haen, Supervisor Chuck Tice, Supervisor Dan Woelfel and Supervisor John Staveness.

Meet ‘n Greet.  Following the introduction of Board members, also in attendance were:  Clerk/Treasurer Linda Wait, John Leach and Matt Matuszak of Northeast Asphalt, Inc., Tara Vandersteen and Sean Vandersteen/The Cabin, Sturgeon Bay Fire Chief Tim Dietman and Assistant Chief Kaylin Montevideo, Richard Weidman, Jean Tice, Lawrie Kull, Carl Scholz, Mike Post and Brett Temme of SAFEbuilt Inspections, John Denil, Kim Denil, Steve Tipler, Rachel Schartner, Clyde Hasenjager and Cable TV program director Laddie Chapman.

Public Participation.  None.  Zipperer indicated that comments on an agenda item will be allowed when that matter is brought forth.

Agenda/proper notice/adopt.  Notice having been properly established, motion by Tice and second by Woelfel to adopt the agenda.  Motion carried.

Approval of Previous Minutes.  Motion by Staveness and second by Haen to approve the minutes of February 15, 2016.  Motion carried.

[deviation from order]

License  & Permits.

            Vandersteen Family LLC.  Sean Vandersteen, as agent for the LLC, has made application for a Combination Class B (beer and intoxicating liquor) alcohol beverage license for the period 5/1/2016-6/30/2016.  The premises are located at 4680 Bay Shore Drive, doing business as “The Cabin.”  Wait confirmed that notice has been published, all paperwork is in order and the prorated fee has been paid.  Motion by Staveness and second by Tice to approve the application for the period stated, conditioned upon the simultaneous surrender by Eric Johnson Family S Corporation of the existing license for the premises.  Motion carried.

            Institute & Valmy Athletic club.  Motion by Haen and second by Staveness to approve the renewal for a Class B (beer/fermented malt beverages) alcohol beverage license for the period 5/1/2016-10/31/2016.  Motion carried.

New Business.

                        SAFEbuilt Wisconsin LLC.  Mike Post, business development professional with Safebuilt, explained the commercial plan review services available through the company’s professional engineering as of the second quarter of 2016.  Currently, plan reviews for commercial buildings in our community are performed by the State of Wisconsin, sometimes resulting in backlog and increased turnaround time.  New buildings greater than 50,000 cubic feet and remodeling projects greater than 100,000 cubic feet must have a professional engineer or architect perform the plan review.

                      Safebuilt offers to fully complete commercial plan reviews, reduce processing time, continue to offer building inspections and maintain direct communication with local contractors and developers on commercial projects.  In addition, communities who contract with Safebuilt will have this new source of revenue as fees are split with the municipalities on a 90/10 basis.  Safebuilt would submit its reports and reviews to the State for approval, subject to a small fee; contractors still have the option to use the State plan review, if they choose.

                        Mike Post will send additional information on adopting the latest Wisconsin codes and a proposal on the commercial plan review fee schedule.  The matter will return next month.

            Northeast Asphalt, Inc.  NEA representatives John Leach and Matt Matuszak were present and explained their request to establish a temporary asphalt plant in their existing quarry at 4429 Mathey Road.  This request is identical in nature to the previous conditional use permit application submitted in June 2014, which the Sevastopol Plan Commission and Town Board recommended approval.

            Following discussion, motion by Staveness and second by Woelfel to forward a recommendation in support of NEA’s request for a CUP, with the following conditions:  Ripp Road would not be used for truck traffic, hours of operation would be 6:00 a.m. to 8:00 p.m. on Monday through Friday and 6:00 a.m. to 2:00 p.m. on Saturday, and NEA would be responsible for and repair any town road damage as a result of its vehicle traffic.  Motion carried, unanimously.

Pending Business

            Clark Lake Dam – status report.  Lawrie Kull brought forth a concern that efforts to increase the water flow out of Clark Lake should not interfere with keeping out the invasives.  Woelfel responded that any action taken is done with the approval of the DNR.

Financial Reports.  Motion by Tice and second by Haen to accept the financial reports for February and March 2016, including fund balances, transaction list and budget versus actual YTD.  Wait will make a correction to separate debt interest and principal payments on the budget report.  Motion carried.

Oral Committee/Commission Reports & Minutes.  The following minutes were accepted to be placed on file:  Sevastopol Plan Commission minutes of 2/11/2016 and Sevastopol Parks & Recreation Board minutes of 9/16/2015.

            Haen reported that softball and baseball teams are playing on the fields.  Arnie Neubauer and Connor Haen are returning as seasonal employees.

            Tice reported on the Door County Tourism Zone Commission’s annual room tax collections.  Sevastopol collected $288,855 in room  tax, a 7.9% increase over 2014, and things are already looking up for 2016.  Of that amount, 30% is returned to the municipality, 4% to the DCTZC for administration and 66% to the Door County Visitor Bureau for promoting tourism.  Since Sevastopol does not have its own business association, we contribute to the Sturgeon Bay Visitor Bureau for advertising and promotional benefits.

Licenses & Permits.  Door County zoning permits and Safebuilt building permits issued for February and March 2016 were accepted to be placed on file.

Pending Business.

            Door County zoning amendment.  The Door County Board of Supervisors approved today an amendment to the zoning map in all towns by assigning an underlying upland zoning district to each parcel which contains a DNR wetland overlay designation.  With this change, when the DNR updates its wetland maps, there will be no gaps created by the shifts in wetland boundaries.

            Clerk/Treasurer position.  Woelfel reported that an interview process will be defined and a timetable established.  Board members will review the matter on May 7, 2016, following the road inspection.

New Business.

            Road Work 2016.  The road tour and inspection is scheduled for Saturday, May 7, 2016, with Board members convening at the town hall at 8:00 a.m.  An agenda will be prepared and distributed.

            The Town did apply for and will receive $18,840 through the Local Road Improvement Program (LRIP) to be used on West Dunn Road for the purchase of hot mix asphalt, per bid.

            Weidman asked the Board to take a look at Forest Road, between South Country View and Mathey, in anticipation of traffic changes during and after the 42/57 reconstruction.

            Real Property Lister Holly Hansen provided a map showing government section corner markers and indicated that these corner are crucial in determining and preserving property boundaries.  Hansen asked to be informed of roadwork or other activities that may possibly disturb corner locations.  The County has the authority to charge for destruction, removal or covering of corners if proper advance notice is not given.

            Interest rates on accumulated funds.  Motion by Woelfel and second by Staveness to move $150,000 from the designated funds moneymart account into a one-year certificate of deposit at an interest rate not less than 0.73%.  Should an early funds withdrawal become necessary, it would be a forfeit of interest only.  Motion carried.

            Wisconsin Towns Association.  Motion by Zipperer and second by Tice to renew the Town’s membership with WTA and remit annual dues of $840.  Motion carried.

Approval of Vouchers / Bills / Claims.  Motion by Staveness and second by Tice to approve the vouchers, bills and claims for the period February 15, 2016 through April 19, 2016.  Motion carried.

Correspondence.  The following correspondence was accepted to be placed on file:

•Sturgeon Bay Fire Department – February & March 2016 fire reports

•Managed Forest Law – transfer orders Baudhuin to Schultz, Shaw to Willems, Kiehnau

  withdrawal and 2016 acreage summary report

•DNR aids payment for tax year 2015 - $12,752.81 total (to be shared among taxing entities)

•Notice of Baylake Bank and Nicolet Bank merger / name change

•2015 housing survey – 24 new single family units added, 4 units deleted (fire or demolition)

•Door County BOA decision on Kerscher variance – granted

•Notice of dredging permit approval – Kobilca on Bay Shore Drive

•Construction Business Group & Wisconsin DWD – changes to prevailing wage laws

•Door County sanitary permit listing – 2015

Announcements:

•  Road Inspection – Saturday, May 7th8:00 am

•  Board of Supervisors’ meeting – Monday, May 16th– 7:00 p.m. town hall

•  Open Book for 2016 Assessments – Friday,  June 3rd– 10:00 a.m. town hall

•  Board of Supervisors’ meeting – Monday, June 20th– 7:00 p.m. town hall

•  2016 Board of Review – Monday, June 27th– 1:00 p.m. town hall

Agenda Items for Next Meeting:  Safebuilt commercial plan review.

Adjourn.  Motion by Woelfel and second by Staveness to adjourn.  Motion carried and meeting adjourned at 8:34 p.m.

Respectfully submitted,

Linda Wait, Clerk

[approved 5/16/2016]



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