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BOARD OF SUPERVISORS' MEETING
Oct 26, 2015

BOARD OF SUPERVISORS' MEETING – MINUTES

 

Date:               Monday, October 26, 2015 – 7:00 p.m.

Location:         Sevastopol Town Hall Meeting/Community Room

                        4528 State Highway 57 (Institute), Sturgeon Bay, Wisconsin

Call to Order.  Chairman Leo W. Zipperer called the meeting to order at 7:00 p.m.

Pledge of Allegiance.  The Chairman asked all to rise and join in the Pledge of Allegiance.

Roll Call/Quorum.  Answering the call were:  Supervisors Tony Haen, Chuck Tice, Dan Woelfel, John Staveness and Chairman Zipperer.

Meet ‘n Greet – Public Participation.  Also in attendance:  Soil Conservationist Greg Coulthurst/Door County Soil & Water Conservation Department, Richard Weidman, Cable TV program director Laddie Chapman and Clerk/Treasurer Linda Wait.

Agenda/proper notice/adopt.  Motion by Tice and second by Haen to adopt the agenda, as noticed.  Motion carried.

Approval of Minutes.  Motion by Haen and second by Tice to approve the minutes of 10/2/2015.  Motion carried.

Financial Reports.   Motion by Tice and second by Staveness to accept the financial reports for September 2015, including fund balances, budget versus actual and transaction list by date.  Motion carried.

Licenses & Permits.   Recaps of Door County zoning permits and Independent Inspections, Ltd. building permits issued were accepted to be placed on file.

Pending/Continuing Business:

A.  Burning of unapproved materials and clean-up on East Dunn Road.  No update available.

B.  Muskat property at 4115 STH 57.  There has been no response to our request for a walk-through of the property.  Woelfel and Wait will look at other avenues and attempt to invoke a response.

C.  Door County Highway Department Intergovernmental Agreement for highway repair/plowing 2016-2017.  With the addition of a few conditions, motion by Staveness and second by Woelfel to approve the intergovernmental agreement and tasks for road maintenance for the period 2016-2017.  Motion carried.

D.  Roundabouts.  Zipperer reported that the cross-over has been constructed and paved off Old Highway Road onto STH 42/57, along with a gravel access driveway to the Chalet Hotel.  He also indicated that Rep. Kitchens has signed on to support a legislative bill that would require local municipality approval before installing roundabouts; however, that would not be retroactive to our circumstances.

E.  Door County Zoning Ordinance – amendments to telecommunication towers and communications support structures.   Staveness indicated that the Plan Commission would be reviewing these amendments in November.

F.   Town hall well.  Tice reported that Euclide Well Drilling did a super-chlorination of the well in mid-October, capped an old well on the next-door park property and filled in a sinkhole in front of the town hall.  The four recent samplings submitted by the Clerk have been clean.  The DNR has lifted the “boil water” conditions, ordered that five more samples be taken in November and will continue to monitor.  If all are satisfactory, quarterly samplings can be resumed.  The DNR would have the ultimate call as to corrective actions, if required.  

G.  Burning Cow event – after action report.  In follow up to the summer event, attendance was estimated at 200, with no problems reported to the Door County Sheriff’s Department nor the Sturgeon Bay Fire Department.  Wait indicated that the event will be repeated for three more years on contract with the Door Devils Motorcycle Club.

New Business:

A.  Saving Dunes Lake.  DCSWCD Conservationist Greg Coulthurst reported that his department is continuing in efforts to save Dunes Lake and protect Geisel Creek.  The process has been ongoing for at least four years with various studies on eutrophication (aging process) and the effects of phosphorus and nitrogen.  His request to the Town is for a parking lot to be established on the old town landfill property on Haberli Road.   A letter of support from the Town and public access to Dunes Lake via Geisel Creek would greatly enhance the chance of securing a grant through the Wisconsin Coastal Management grant program and open the door for pursuing federal grants.

            Board members expressed some concerns with potential damage to the landfill cap, the need for fencing/signage to deter wanderers, protecting surrounding wetlands and maintenance of the area.     Following discussion, motion by Staveness and second by Haen to offer a letter in support of a Wisconsin Coastal Management grant application (as prepared by DCSWCD) and include a monetary contribution not to exceed $1,000 toward the efforts and a public access parking area on the old landfill site.  Motion carried, unanimously.

B.  Local Roads Improvement Program (LRIP/TRID).  Wait will complete the application and submit to Door County Highway Commissioner John Kolodziej by November 1, 2015 – West Dunn Road.

C.  2016 Budget.  The public hearing on the 2016 budget will be held on Monday, November 23rd, beginning at 6:00 p.m., followed by the special town meeting of electors and the monthly Board of Supervisors’ meeting.

D.  Tax Bill Insert.  Inserts will include a reference to the photo ID requirement when voting and delete the reference to burn barrels.  Inserts will be included with the tax bills going out in December.

E.  Door County Tourism Zone Commission – compliance with Airbnb hosts.  Tice explained that Airbnb is an online advertising site for transient rentals.  Despite contacts by the DCTZC, Airbnb has not entered into any agreements for the collection of room tax nor informed their hosts that transient rentals (less than 30 days) are subject to room tax.  The DCTZC provided a sample letter urging Door County municipalities to send letters to Airbnb requesting that it enter into regional tax collection agreements with Door County.

F.  Door County Resource Planning Committee – woodland clearing and shoreland zoning text amendments.  Staveness will bring these items before the Plan Commission.

G.   Whitefish Bay launch/breakwall – escrow funds designation.  Woelfel referred to town board meeting minutes of May 8, 1984 and its language “agreeing to establish an escrow account in the amount of $10,000 for possible dredging in the future.”  A certificate of deposit for that amount was established in 1984; however, no documentation can be found as to proposed use of this money.  Woelfel had conversations with DNR personnel and was basically informed that any additional monies raised at the breakwall would have to be reinvested into improvement or maintenance of the area.  That could be loosely defined to include the parking lot, lights and dredging.

H.  Clark Lake dam – Van Bellinger notice of claim.  Attorney Ken Calewarts, on behalf of the property owners, Betty and Daniel Van Bellinger, has filed a notice of claim and itemization of damages regarding access as the dam.  The matter has been referred to the Town’s insurance carrier and legal counsel.

Approval of Vouchers / Bills / Claims.  Motion by Staveness and second by Woelfel to approve the vouchers, bills and claims for the period October 3, 2015 through October 26, 2016.  Motion carried.

Ordinances and Resolutions.

•  Road & Driveway Standards.   Will be brought back as a continuing item.

•  Public Nuisance.  Will be brought back as a continuing item.

Correspondence.  The following correspondence was accepted to be placed on file:

•Room tax revenue report – August 2015.

•Planning & zoning issues – public discussion October 29that 5:30 p.m.- Government Center.

•RPC notice of public hearings on zoning text amendments – November 5that 2:00 p.m.

•“Clean-up” zoning text amendments telecommunication towers.

•Creation of Chapter 14 – Communications Support Structures & Related Facilities.

•Letter from Door Property Owners and Door County Chapter of Wild Ones Natural Landscapes regarding indiscriminate mowing of roadsides.

•Letter from Door County Highway Commissioner Kolodziej to Governor Walker urging release of bonding authorizations to avoid delays on critical DOT projects.

•Letter from Bob Papke requesting traffic safety study at Gordon Road/CTH BB and STH 42/57.  Zipperer will bring the matter to the attention of the Door County Highway Committee.

Announcements:

•  Door County Turkey Trot – October 31stat town park in Institute – 9:30 a.m. race time

•  2016 Budget Public Hearing / Special Town Meeting / Board of Supervisors’ meeting –

   Sevastopol town hall – Monday, November 23rdbeginning at 6:00 p.m.

Agenda Items for Next Meeting.  Information on plowing, Muskat property, town hall water.

Adjourn.  Motion by Tice and second by Woelfel to adjourn.  Motion carried and meeting adjourned at 8:51 p.m.

Respectfully submitted,

Linda Wait, Clerk

[approved 11/23/2015]



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