BOARD OF SUPERVISORS' MEETING - Minutes
Date: Friday, October 2, 2015 – 5:00 p.m.
Location: Sevastopol Town Hall Meeting/Community Room
4528 State Highway 57 (Institute), Sturgeon Bay, Wisconsin
Call to Order. Chairman Leo W. Zipperer called the meeting to order at 5:00 p.m.
Pledge of Allegiance. The Chairman asked all to rise and join in the Pledge of Allegiance.
Roll Call/Quorum. The following Board members were introduced and constitute a quorum: Supervisor Tony Haen, Supervisor Chuck Tice, Supervisor Dan Woelfel, Supervisor John Staveness and Chairman Zipperer.
Meet ‘n Greet – PublicParticipation. The following persons were also in attendance: Paul Gryzwa and Denise Chenevert (who expressed their appreciation for the prompt work on Clark Lake Dam), Jim Lundstrom-Peninsula Pulse, cable TV Program Director Laddie Chapman and Clerk/Treasurer Linda Wait. The Chairman indicated that anyone wishing to address an agenda item may do so at that time. No non-agenda items were discussed.
Agenda/proper notice/adopt. Motion by Tice and second by Woelfel to adopt the agenda, as noticed. Motion carried.
Approval of Minutes. Motion by Staveness and second by Haen to approve the Board of Supervisors’ meeting minutes of 8/17/2015. Motion carried.
Financial Reports. Motion by Tice and second by Staveness to approve the financial reports for August 2015, including fund balances, budget versus actual YTD and the transactions list. Motion carried.
Oral Committee Reports & Committee/Commission Minutes. The following minutes were accepted to be placed on file: PEG Cable Channel Advisory Committee minutes of 1/15/2015, Parks & Recreation Board minutes of 5/12/2015 and Door County Tourism Zone Committee minutes of 7/16/2015 and 8/20/2015.
Haen reported that operations at the parks are in the process of shut down and that the Door County Turkey Trot will be held on Saturday, October 31, at the Institute town park.
Tice reported that according to Bass Master there were 13,450 visitors to Door County for the recent fishing tournament; highlights will be on ESPN2 on Sunday, October 11, at 1:00 p.m. High bid at the sturgeon auction was $1,700.
Licenses & Permits. Door County zoning permits and Independent Inspections, Ltd. billing recap for August 2015 were accepted to be placed on file.
A. Clark Lake Dam remodel. Haen reported that water appeared to be bubbling and leaking from beneath the dam structure. The DNR granted permission to investigate and repair. With the assistance of Tony Haen, Dan Woelfel, Mark Haen and Paul Sorenson, a coffer dam was constructed to hold back the lake water, muck was removed down to the cement bottom and it was discovered that several boards needed replacing. The old boards were removed, replaced with new boards reinforced with steel channels and the coffer dam then removed. The DNR approved the work, water levels are where they should be and all is hunky-dory. Thanks to all for finding the problem and the excellent job in promptly correcting it. DNR dam inspector approved the finished product!
B. Burning of unapproved materials and clean-up. There has been no follow-up report from the DNR on the illegal burning at 4742 Dunn Road. Matter will be brought back next month.
C. Emerald ash borer – preventative applications. Wait reported that Richard Weidman has purchased the appropriate insecticide and will be making applications at the town park and town hall.
D. Comprehensive Plan – annual review. Staveness indicated that the Plan Commission is in the process of viewing a power point on the update of comprehensive plans and will report to the Board once that is complete.
E. Muskat/Klass property at 4115 STH 57. On September 10, 2015, a letter was penned to the property contact requesting access to the property to conduct a preliminary walk-about inspection and determine if any fuel storage tanks are present. Despite the request for a response by September 28, 2015, none has been received.
F. Roundabouts. The Wisconsin DOT provided sample diagrams and landscaping drawings for the roundabouts to be installed at Michigan Street and Egg Harbor Road along Highway 42/57. Work crews will be in the vicinity of Old Highway Road next week to prep and pave a detour route over to the 42/57 highway. The detour will serve as a cross-over to the highway when construction begins next spring and the corridor is closed.
A. 2015-17 Biennial Budget Revisions to Room Tax. Tice reported that 99% of new Wisconsin Act 55 will not pertain to Door County as our room tax collection and use is already in line with the changes made to room tax laws. There are some new reporting requirements that are applicable to municipalities.
B. Wisconsin Towns Association. As part of the plan to obtain financial health over the next five years, the WTA board unanimously approved a 2016-17 dues increase. Based on population for budget purposes, Sevastopol’s dues will be $840 (up from the previous $745).
C. Door County Hazard Mitigation Plan. Wait attended the open house meeting on September 29. Information included the plan’s background, purpose and strategies to reduce public and private expenses associated with natural (storms, snow, drought, etc.) and non-natural (diseases, loss of power, etc.) hazards. When complete, the plan chapters will be incorporated into the County’s Emergency Management Plan.
D. Door County Planning Department application fee schedule. The new fee schedule became effective August 25 and includes violation penalties and new shoreland mitigation permit fees. Tice thought the fees were outrageous and Zipperer, District XIV Sevastopol County Board member, had voted “no” on the resolution.
E. Privilege in the Street for utility purposes. Anyone intending to excavate across and/or under town roads for the placement of utility lines should execute a privilege in street agreement to assure the repair of any disturbed areas. An agreement with WPS was recently put in place in the vicinity of Bay Shore Heights Circle/Drive for the installation of a gas line.
F. Purchase of New Voting Booths. Wait said that since the County will be purchasing the new voting equipment, the 2015 budget would allow for the purchase of eight new voting booths to replace the old dilapidated stanchions we now use. The order will be placed at a cost of approximately $1500.
G. Budget requests for 2016. Zipperer reminded that a budget work session is scheduled for Tuesday, October 13, beginning at 6:00 p.m. Committees are encouraged to submit their budget requests for consideration.
H. Door County Highway Department Intergovernmental Agreement. The renewal agreement between the County of Door and the Town for the maintenance of roads will be entered into for the term 1/1/2016 through 12/31/2017. The tasks to be performed include repositioning and replacement of traffic signs, paint striping of town roads, maintenance of town roads as requested and snowplowing with sand and salt as needed – for next meeting.
I. Door County zoning text amendment on mobile service sites (tower) – Chapter 14. Zipperer reported that the County Board of Supervisors did adopt the newly created Chapter 14 for the regulation, siting, construction and modification of support structures for utilities. Zippered had voted “no” on the resolution, but it passed with a vote of 13-7. There was some discussion on regulation versus restriction and what affect the ordinance might have now that Sevastopol School has contracted with Door County for dark fiber.
J. Town hall well. Wait reported that September water samples violated the bacteriological maximum contaminate level. The well will be re-chlorinated and another round of samples will be submitted next week. Since moving into the building in 2009, this is the fourth noncompliance notice, all occurring in the September-October months. Tice will contact a well driller for costs of a new well; Wait will obtain updated costs for the installation of a ultra-violet treatment system. If problems continue, the Wisconsin DNR will dictate the appropriate measures to be taken.
Approval of Vouchers / Bills / Claims. Motion by Tice and second by Woelfel to approve the vouchers, bills and claims for the period 8/18/2015 through 10/2/2015. Motion carried.
Ordinances and Resolutions:
• Road & Driveway Standards. Zipperer reported that several towns are in the process of reviewing standards for town roads, private roads and driveway with potential uniformity among those units.
• Public Nuisance. Tice said he intends to make a request at budget time for finances to rewrite the nuisance ordinances and garner seed money to proceed with some legal action.
• Resolution No. 04-2015 TB “Board, Commission and Committee Appointments 2015-2017.” Zipperer reported that committee appointments have been made. There are member openings on the PEG Cable Channel, Fire & Rescue and Board of Review alternate. Contact Zipperer or the town office if interested.
Correspondence. The following correspondence was accepted to be placed on file:
•Sturgeon Bay Fire Department reports for June, July and August 2015
•July 2015 room tax collections report
•Managed forest law transfer order – Bochek to Stuth
•Notice of timber cutting – Jarman
•WisLine fall/winter program schedule for local government officials
•Estimate of January 1, 2015 population – 2,687 (compared to 2010 census count of 2,628)
•Wis Department of Revenue 2015 county equalization report, with Town of Sevastopol at
•2016 estimate of Wisconsin shared revenue - $45,611
•Friendly reminder to contractors regarding driveway permits and privilege in street agreements.
•Wis Department of Administration local government report – August 2015
•Town of Jacksonport Lakeside Park upcoming improvements
• 2016 Town Budget work session – Tuesday, October 13th– 6:00 pm
• Door County Unit of Wis Towns Assoc – Thursday, October 15th– 7:00 pm – Town of Clay Banks
• Town Board of Supervisors’ next meeting – Monday, October 26th– 7:00 pm•Two new historical videos available on Sevastopol’s Channel 986 and on YouTube– German POWs
and digging of the Sturgeon Bay ship canal
•Deviation of the meeting date and time were to accommodate the Clerk for the funeral services of her
sister, Gail Nolte. Prayers and sympathies are extended to the family.
Agenda Items for Next Meeting: town hall well.
Adjourn. Motion by Staveness and second by Tice to adjourn. Motion carried and meeting adjourned at 6:24 p.m. Thank you for attending.
Linda Wait, Clerk