BOARD OF SUPERVISORS' MEETING – MINUTES
Date: Monday, February 23rd2015 - 7:00 p.m.
Location: Sevastopol Town Hall Meeting/Community Room
4528 State Highway 57 (Institute), Sturgeon Bay, Wisconsin
Call to Order. Town Board Chairman Leo W. Zipperer called the meeting to order at 7:00 p.m.
Pledge of Allegiance. The Chairman asked all to rise and join in the Pledge of Allegiance.
Roll Call/Quorum. In addition to Zipperer, the following Board members were introduced and constitute a quorum: Supervisor Richard Weidman, Supervisor Chuck Tice, Supervisor Dan Woelfel and Supervisor John Staveness.
Meet ‘n Greet – Public Participation. Also present: clerk/treasurer Linda Wait, cable program director Laddie Chapman, Sue Todey, Dr. Linda Underwood, Peter Devlin, Veronica Behme, Jean Tice, Dennis Marquardt, Paul Kasriel, Tony Haen, Tim Pflieger, Laddie Chapman and Lisa Bley.
Agenda/proper notice/adopt. Motion by Weidman and second by Tice to approve the agenda with deviation, as noticed. Motion carried.
Public participation. The Chairman indicated that is anyone wished to speak on a particular agenda item, they may do so then. There were no other items brought forth.
Special Reports 7:05 p.m. Chairman called on Supervisor Weidman to introduce Sevastopol School Superintendent Dr. Linda Underwood and School Board President Sue Todey. Dr. Underwood presented several graphs showing the current revenue limit, funding available through tax levy, special adjustment aid and the uncertainty of state funding. The budget is balanced each year through a combination of reallocating funds, reductions in certain areas to meet demands in others and permission by the community to exceed revenue limits. With open enrollment, the district is serving more students than those opting out. A healthy fund balance helps meet payroll and unexpected expenses without having to borrow. State and federal mandates also require additional expenditures with no additional financial support. The referendum question asks to exceed levy limits by $1.5 million for each year 2016-2019 and will appear on the April 7thspring election ballot.
deviation to XII. New Business – Discussion/action:
A. Tim Pflieger request for conditional use permit (CUP) to expand existing Team Leadership Center at 4497 Ploor Road. Staveness indicated that due to a lack of quorum, the Plan Commission will not be providing separate input; available members of the Plan Commission were invited to tonight’s meeting. Pflieger was present and provided a brief history on the Team Leadership Center, which has been in existence for 20 years and is classified as a recreational use facility. The center has a high and low ropes challenge course, recreational climbing, zip lining and a variety of activities. The application for a CUP comes as a result of HELP of Door County’s proposal for a new venue on its annual fundraiser—a “mudder” event. HELP approached Mr. Pflieger to host such an event at the Leadership Center. The CUP application proposes to expand the existing high ropes course by adding an additional pole among already established poles and to develop an adventure obstacle course to be incorporated into the existing business. Pflieger stated that over the years the Leadership Center has been successful in providing team leadership and training events, challenges, and varied curriculum for children and corporations alike. The Center has a staff of three full-time and 15 part-time/seasonal employees. If granted, the CUP will further enhance programs and experiences for guests and visitors.
Staveness stated that he did view the location and that all setbacks will be met, commenting that it is an already established business and brings people to our community. Weidman commented that the request is in good order and it is a good recreational operation for the Town. Tice said an expansion is consistent with the present use of the property. Zipperer complimented Mr. Pflieger on a good job of providing the components of his request, along with including the background and detailed description of his business. Following the discussion, motion by Staveness and second by Weidman to forward a recommendation for approval of the Pflieger CUP application to the Resource Planning Committee. Motion carried, unanimously.
Approval of Minutes. Motion by Staveness and second by Tice to approve the Board of Supervisors’ meeting minutes of January 19, 2015, with grammatical correction to line 17, page 3. Motion carried.
Financial Reports. Motion by Tice and second by Weidman to accept and place on file the financial reports for January 2015, including fund balances, budget and actual YTD and the transactions list.
Oral Committee Reports & Committee Minutes. There was some clarification that committee minutes are not presented until approved by the committee members, which can result in quite a time lapse if committees do not meet on a regular basis. The following minutes were accepted to be placed on file: PEG Cable Committee meetings of 10/28/2013 and draft 1/15/2015.
Licenses & Permits. Independent Inspections, Ltd. billing recap for January 2015 was accepted to be placed on file; there were no Door County zoning permits issued for the month.
Pending Business – Discussion/action:
A. 2015 meeting schedule—accepted as presented.
B. Cable channel program director and videographer agreements with Chapman. Following discussion, the independent contractor agreement and the videographer agreement appear to be outdated and clarification has been requested on certain items. The matter of worker’s compensation and independent contractor definition need to be verified. Weidman suggested the implications as Chapman operating as an independent contractor or a town employee could be discussed at a March meeting and at budget time. The independent contractor agreement has been extended through 2015 and the videographer’s agreement until April 21, 2015.
C. Sturgeon Bay Utilities – update on LED street lighting fixture locations. Board members can check out LED fixtures at several locations in the City of Sturgeon Bay. Replacement of our fixtures will be considered on a case-by-case basis.
D. Door/Kewaunee County Legislative Days. The Town donated $1,000 which entitles two representatives to attend the April 15-16, 2015 trip to Madison. Weidman mentioned the topic of the proposal for statewide assessment. Wait will check with UW-Extension Director Rob Burke on topics identified so far.
New Business Items – Discussion/action:
B. Request for 2014 budget carryover and 2015 budget amendment re: Cable channel and Town park capital expenditures. See below, Item XIV, Resolution.
C. Mi-Tech town road utility construction notification. Presented for informational purposes – the Cellcom/Nsight/NecLec fiber optic network will be extended from the towers on County HH to Valmy.
D. Door County Planning – text amendments to zoning & land division ordinances and notice of public hearings on same. Presented for informational purposes—amendments required to make County ordinances consistent with state statutes, changes to clarify the administration of zoning regulations and changes required due to the soon-to-be-adopted new telecommunications tower (mobile services structures) ordinance. Hearings will be held before the Resource Planning Committee on March 5.
E. Authorization for payment of March 2015 vouchers/bills/claims. Motion by Woelfel and second by Staveness to authorize payment of vouchers, bills and claims in lieu of a March 2015 board meeting, which, if warranted, will be at the call of the Chairman. Motion carried.
F. Notice of principal and interest payments due on town hall debt service. Wires have been arranged for a $95,000 payment on principal and interest payment of $6,312.50 due March 1, 2015. Thereafter, the remaining principal debt service on the town hall building will be $400,000.
G. Electric vehicle charging stations. The Door County Visitor Bureau (DCVB) intends to donate ten electric vehicle charging stations to be installed around Door County. Once installed, the station becomes property of the community, along with the responsibility for all maintenance. Motion by Staveness and second by Weidman to decline the offer. Motion carried, unanimously.
Approval of Vouchers / Bills / Claims. Motion by Tice and second by Woelfel to approve the payment of vouchers, bills and claims for the period January 20, 2015 through February 23, 2015. Motion carried.
Resolution No. 01A-2015 TB “Amendment of 2015 Budget for Carry Over of 2015 Funds for Cable Channel Capital Equipment.” Weidman indicated that the request for carry forward the unused sum of $4,690 from the 2014 budget to the 2015 budget for cable channel capital equipment was discussed and approved by the PEG Cable Channel Committee members on January 15, 2015. Motion by Weidman and second by Woelfel to table the resolution until a special board meeting to be called in March 2015. Motion carried 4-aye and 1-nay (Weidman, Staveness, Woelfel and Zipperer-aye; Tice-nay).
Resolution No. 01B-2015 TB “ Amendment of 2015 Budget for Carry Over of 2014 Funds for Town Park Capital Improvements.” Woelfel indicated that the Parks & Rec Committee had met and decided to purchase a new riding lawn mower. The quote on the mower is $3,199 which exceeds the 2015 budget for town park capital expenditures by $199. The request is to carry forward the unused sum of $1,416 from the 2014 budget to the 2015 budget for town park capital improvements. Motion by Woelfel and second by Zipperer to approve Resolution No. 01B-2015 TB. Motion carried 4-aye and 1-nay (Weidman, Zipperer, Tice and Woelfel-aye; Staveness-nay).
Correspondence. The following correspondence was accepted to be placed on file:
•Door County Board of Adjustment decision on area variance for John Sawyer – granted.
•Notice of closure of business and accessory residence use – Hitching Post
•Forest crop law and managed forest law accounts from Wisconsin DNR
•Notice of aids payment from Wis DNR and municipal services payment from Wisconsin-owned facilities
•WTA 2015-16 legislative priorities
•Urban Towns Committee – consider potential membership at budget time
•Change in 2013-2014 equalized values by county reflecting decrease of .32% for Door County
•Wind siting report
•Asphalt pavement seminar – April 2ndin Kimberly, Wisconsin
• Office closed: February 25-27 and March 9-13 for clerk vacation
• Door County Coastal Byway Council meeting – March 18th– 8:30 a.m. at Sister Bay
• Spring election – Tuesday, April 7th, polls open 7:00 a.m. to 8:00 p.m.
• Annual Town/Board meetings – Tuesday, April 21stbeginning at 6:00 p.m.
Agenda Items for Next Meeting: Special board meeting Monday, March 16th2015 at 6:00 p.m. regarding PEG cable channel items, including closed session.
Adjourn. Motion by Tice and second by Staveness to adjourn. Motion carried and meeting adjourned at 9:17 p.m.
Linda Wait, Clerk