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BOARD OF SUPERVISORS' MEETING MINUTES
May 19, 2014

BOARD OF SUPERVISORS' MEETING - MINUTES

 

Date:                           Monday, May 19, 2014 - 7:00 p.m.

Location:                     Town Hall Meeting/Community Room

                                    4528 State Highway 57 (Institute), Sturgeon Bay, Wisconsin

Call to Order.  Chairman Leo W. Zipperer called the meeting to order at 7:00 p.m.

Pledge of Allegiance.  The Chairman asked all to rise and join in the Pledge of Allegiance.

Roll Call/Quorum.  In addition to Zipperer, the following Board members were introduced and shall constitute a quorum:  Supervisor John Staveness, Supervisor Chuck Tice, Supervisor Dick Weidman and Supervisor Dan Woelfel.

Meet ‘n Greet – Public Participation.  Also in attendance: Clerk/treasurer Linda Wait, Victoria Cerinich, Bob Stracka, John Beck, Jerry Lentz, Bob Kufrin, Bob Conley, Del Herrbold, Tim Dietman, Sally O’Brien, Frank Christensen, Leslie Goulet, Philip Goulet and Laddie Chapman.  Anyone wishing to speak to an agenda item will be allowed to do so at that point.

Agenda/proper notice/adopt.  Motion by Staveness and second by Tice to adopt the agenda.  Motion carried.

Approval of Minutes.  Motion by Tice and second by Woelfel to approve the Board of Supervisors’ meeting minutes of April21, 2014.  Motion carried.

Financial Reports.  Motion by Staveness and second by Tice to accept and place on file the financial reports for April 2014, including budget YTD, account balances and transaction.  Motion carried.

Oral Committee Reports & Committee Minutes.

            Tice relayed that the Wisconsin Department of Tourism and Tourism Economics reported $229 million in direct tourism spending in Door County for the 2013 season, a 3.8% increase from 2012.  The industry supports jobs and generates $33.2 in state and local sales taxes.  Door County is ranked 8thout of Wisconsin’s 72 counties in visitor spending.  Since instituting the room tax in 2009, room tax revenues amount to $66.8 million, with 30% being returned to the municipalities. The average daily room rate in Door County is now $137, with expectations looking good for this year.

            The following minutes were accepted to be placed on file:  Plan Commission – February 18 and April 15, 2014; Parks & Recreation Board – April 9, 2014.

Licenses & Permits.  Door County zoning permits and Independent Inspections, Ltd. building permits/billing recap for the month of April 2014 were accepted to be placed on file.

Pending Business – Status/Discussion/Action:

            1)  Homeowner well water testing program.  Wait provided an overview of the water testing program to be conducted jointly with the Towns of Jacksonport and Sturgeon Bay.  Residents will need to register in advance by June 15, pick up water sample bottles the week of June 23, collect and return samples to the town office on July 7 between the hours of 8:00 am and 4:00 pm.  All samples will then be delivered to UW-Stevens Point the morning of July 8.  Detailed instructions and pricing will be published and announced in local media.  Test results will be disclosed to the property owner; the location of the tested wells will be made available to the municipality.

            2)  WD project update (Beech bark disease).  Zipperer responded to recent inquiries and concerns about the tree cutting along County WD and into Whitefish Dunes State Park.  The project came at the behest of Wisconsin DNR foresters and then Park manager Don McKinnon, with the decision to be proactive and remove diseased beech trees in the proximity of WD and the State Park in a cooperative effort with the Door County Highway Department. This resulted in closure of road segments for safety purposes while trimming and logging was performed.  The County equipment is now in the process of smoothing out the right of way, removing stumps and cleaning up debris to bring the area back to a semblance of order.   Weidman relayed his personal experience with beech bark disease, indicating that the infestation travels fast and can be devastating, resulting in cankers (dead bark/blisters) where insects and fungus can invade the tree..  The trees become weakened, are prone to splitting and start to die from the top end down.  A redeeming quality of beech trees is that they are prolific and seedlings will soon recover the whole area.

            Kufrin, president of the Clark Lake Advancement Association, on another subject complimented the Town on its scenic byway kiosk.  He expressed the outrage of residents on the Park’s appearance, felt that inadequate notice was given and that the work done by the County left massive amounts of debris and should be cleaned up.

            Zipperer had invited Whitefish Dunes Park manager to attend, who was unable to appear on short notice.  He thanked those present for bringing their concerns forward.

            3)  Door County Zoning Ordinance text amendments.  Staveness indicated that the Plan Commission will be reviewing zoning provisions at its next meeting, date to be determined, and those matters will be brought back to the Board.

            4)  Schultz conditional use permit.  The Schultz application for a CUP for a lawn care and firewood operation at 4766 State Highway 57 was conditionally approved by the Door County Resource Planning Committee on May 1, 2014.

            5)   Businessowners & Workers Compensation insurance policy package.  Motion by Weidman and second by Staveness to accept the premium quote from Rural Mutual Insurance to provide workers compensation, employers liability and businessowners policy coverage.  Motion carried, unanimously.

            6)   Public Nuisance & Regulation of Outside Storage, Unsightly Premises and Hazards ordinances.   Zipperer reported that several properties were brought to the attention of the Board during the recent road tour.  Ordinance No. 01-2011 and No. 02-2011 adopted on May 23, 2011, address public nuisances and unkempt premises.  Tice recapped the ordinance provisions, with a reminder that abatement and penalty provisions are in place.  It is the consensus of the Board that it is time to enforce stricter compliance when it comes to safety, building code violations, sanitation, health and welfare of the community.   The matter will remain on the agenda under pending business to explore costs and compliance remedies.

            7)  Broadband grants.  Wait reported that the Town will be included to receive information on next year’s grant cycle.  The Wisconsin Department of Administration indicates that the municipality would need to partner with a private utility company in order to make application.

New Business – Discussion/Action

             1)  Martin Notice of Injury/Claim for Damages.  Chairman Zipperer was served with a Notice of Injury and Claim for Damages on April 30, 2014, as the result of an auto accident and injuries sustained by the claimant, Peggy Martin.  Also included in the claim notice are the Sevastopol School District and Gary Riley, bus driver.  The matter has been turned over to Rural Mutual Insurance for a recommendation and to Town attorney Randy Nesbitt for response.

             2)  MC Golf LLC – change of agent.  Upon verification that all paperwork is in order and fee paid, motion by Woelfel and second by Staveness to approve the change of agent from Mike Pfannenstiel to Carl Beckstrom for the period ending June 30, 2014.  Motion carried.

 [deviation from order]

 Approval of Vouchers, Bills & Claims.  Motion by Tice and second by Weidman to approve the vouchers, bills and claims for the period April 22, 2014 through May 19, 2014.  Motion carried.

 Correspondence.  The following correspondence was accepted to be placed on file:

? Madsen petition for setback variance – notice of public hearing to be held on Tuesday, May 27, 2014

  at 6:30 p.m., Door County Government Center

?  Amendatory ordinances adopted by Door County Board of Supervisors regarding temporary uses

?  Wisconsin Division of Transportation – 2ndquarter 2014 general transportation aids of $45,002.12

?  Wisconsin Department of Natural Resources – 2014 aid in lieu of taxes on property of $4,012.92

?  Wisconsin Public Service Corporation – request for notice on upcoming municipal projects

 Announcements:

•  2014 Assessments Open Book – Friday, May 30th - 10 am to 12 noon, town hall

?  Community Yard Sale – Saturday, June 7th- 8 am to 4 pm, town park in Institute

?  Clerk out of office – June 11th through June 16th

?  2014 Board of Review – Monday, June 23rd– 1 pm to 3 pm, town hall

?  Board of Supervisors’ meeting – Monday, June 23rd– 7 pm, town hall

?  Anyone wishing to serve on various committees, please contact Town Board member or clerk

 Return to New Business:

             3)  Road Work 2014.  Tice recorded the minutes from the Saturday, May 17, 2014 road inspection and evaluation.  Motion by Staveness and second by Woelfel to approve the minutes, as presented, which include the following items:

            ?  a recap of 2013 projects completed and pending

            ?  review of street light locations and safety concerns

            ?  discussion on mowing (2014 budget includes one fenceline-to-fenceline cut) and winter

               operations (possible better grade of salt/sand mix for this winter)

            ?  discussion on weight limits and recent IOH (implements of husbandry) rules

            ?  tree cutting operations

            ?  progress on Schauer Road

            ?  “privilege in street agreement” enhancement to include utilities

            ?  ditching on West Shore, East Town Line and Clark Lake Road

            ?  Maple Heights sweeping

            ?  culverts on Clark Lake Road, East Town Line, West Shore, Erdman Drive and Leist Road

Motion carried.

            Zipperer reported that Schauer Road may be paved this week, using 2 lifts of asphalt for a total thickness of 2.5”.   The Wisconsin DNR has approved park and forest road aid funds in the amount of $71,000; Door County Parks Department is contributing $20,000; Local Road Improvement Program is contributing $20,000; and the Town is contributing $30,000; for a total estimated cost of $141,000.

            As a result of the road inspection, Zipperer presented a list of items for consideration in 2014  [see attached and incorporated herein].

            Motion by Woelfel and second by Tice to wedge and overlay, with a thickness of 1.5”, that portion of Forest Road from South Country View easterly to South Brauer, 5,491 feet in length, to be accomplished by the County of Door.   Motion carried, unanimously.

 Agenda Items for Next Meeting:

?  Nuisance & unkempt properties

?  Door County Tourism Zone Commission – potential change to intergovernmental agreement

 Adjourn.  Motion by Tice and second by Woelfel to adjourn.  Motion carried and meeting adjourned at 8:51 p.m.                                                           

 Respectfully submitted,

 Linda Wait, Clerk

[approved6/23/2014]



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