BOARD OF SUPERVISORS' MEETING - MINUTES
Date: Monday, June 23, 2014 - 7:00 p.m.
Location: Town Hall Meeting/Community Room
4528 State Highway 57 (Institute), Sturgeon Bay, Wisconsin
Call to Order. Chairman Leo W. Zipperer called the meeting to order at 7:00 p.m.
Pledge of Allegiance. The Chairman asked all to rise and join in the Pledge of Allegiance.
Roll Call/Quorum. In addition to Zipperer, the following Board members were introduced and shall constitute a quorum: Supervisor John Staveness, Supervisor Dan Woelfel, Supervisor Chuck Tice and Supervisor Dick Weidman.
Meet ‘n Greet – Public Participation. Also attending: Clerk/treasurer Linda Wait, PEG program director Laddie Chapman, Victoria Cerinich, John Beck, Jerry Lentz, Nancy Schrank, John Leach and Tom Ash for Northeast Asphalt, Inc., Rob Leonard and Jill Leonard.
Agenda/proper notice/adopt. Motion by Tice and second by Woelfel to adopt the agenda, as noticed. Zipperer stated that New Business Item 2), Clark Lake dam, will be assigned to the Parks & Recreation Board. Motion carried.
Approval of Minutes. Motion by Tice and second by Staveness to approve the following minutes:
? Board of Supervisors’ meeting of May 19, 2014
? Initial 2014 Board of Review meeting of May 19, 2014
Reconsideration of Forest Road paving project. Zipperer stated the matter is presented for reconsideration based on the estimates provided by the Door County Highway Department. The estimated cost for a wedge and 1-1/4” asphalt overlay is $86,500 and estimated cost for a wedge and 1-1/2” asphalt overlay is $96,600. Motion by Tice and second by Weidman that the matter be reconsidered under New Business, Item 5). Motion carried.
Financial Reports. Motion by Weidman and second by Woelfel to accept and place on file the financial reports for May 2014, including budget YTD, account balances and transactions. Motion carried.
Oral Committee Reports & Committee Minutes. The following minutes were accepted to be placed on file: Plan Commission – February 18, 2014 and April 15, 2014; Door County Tourism Zone Executive Committee - April 17, 2014.
Licenses & Permits.
1) Alcohol Beverage and Cigarette License Renewal Applications. Motion by Staveness and second by Weidman to approve the following licenses for the period July 1, 2014 through June 30, 2015:
Class A(off premises) Combination Retail: Welsing’s Foodland, Inc., Grandma Tommy’s LLC, Cherrytown Convenience, LLC and Birmingham’s Quarry Stop, LLC.
Class B(on premises) Combination: Birmingham’s Bar & Cottages, LLC, Roadside Market, LLC, MC Golf LLC, Kay Haen and Dennis Schartner d/b/a Institute Saloon, Donald Petersilka d/b/a The Mill, Eric Johnson Family S Corp d/b/a The Cabin, Glidden Lodge Restaurant, Inc., McClellan Holdings, LLC d/b/a The Hitching Post, Valmy Happy Hour, Inc., and Parallel 44 d/b/a Door 44 Winery (wine only).
Tobacco Products: Welsing’s, Birmingham’s and Cherrytown.
Motion carried, unanimously. Woelfel mentioned that the Town’s present ordinance on alcohol beverage licensing does state a minimum period of operation of 1,040 hours and at least 180 days of documented sales. The ordinance will be reviewed and possibly revised.
2) Listing ofDoor County zoning permits issued May 2014 was accepted to be placed on file.
3) Independent Inspections, Ltd. building/billing recap for May 2014 was accepted to be placed on file.
Pending Business– Status/Discussion/Action:
1) Homeowner well water testing program. Wait reported that a supply of sampling bottles has arrived and is available for distribution to those who have registered for the program. All water samples are to be taken on Monday, July 7th, and turned in to the office that same day. Bottles from the towns of Sevastopol, Jacksonport and Sturgeon Bay will be transported to UW-Stevens Point on Tuesday, July 8th, for testing and evaluation.
2) Road Work 2014. Zipperer stated that Schauer Road is now complete. Other maintenance such as culvert replacement, pothole/sink hole repairs, striping and ditching are already accomplished or underway.
3) Public Nuisance & Regulation of Outside Storage, Unsightly Premises and Hazards ordinances. As a result of the May 2014 road inspection. Zipperer indicated that the Property Management Committee will be re-activated to take a look at non-compliant properties and current ordinances.
New Business – Discussion/Action
1) Door County Tourism Zone Commission. Tice reported that the Commission has discussed transient rental permits at the municipal level with the intent of enforcing room tax due, but no action taken. The Commission is reviewing the intergovernmental agreement with the 19 municipalities and it appears this will be a lengthy process, with a draft forthcoming soon.
2) Clark Lake Dam – proposal by Clark Lake Advancement Association on dam maintenance. No discussion or action taken; referred to Parks & Recreation Board meeting – August.
3) Wisconsin Act 377 – weight limits on town roads & implements of husbandry (IoH). Zipperer recapped the options local governments may take to govern IoH and agricultural commercial vehicle operation on town roads. This would include a no fee permit application with vehicle descriptions and routes. Stay tuned for further information and action prior to January 2015.
4) PEG channel - video recording and videographer’s agreement. Presented for informational purposes, and to confirm that recording of 24 events per year are mutually agreed upon with the videographer and approved by the Cable Committee Chairman, in the absence of the entire committee.
5) Forest Road paving project application. Door County Highway Department provided construction estimates for that portion of Forest Road from Country View to South Brauer, 20’ width, prep, wedge, 1-1/4” asphalt overlay and shoulder at $86,500; an alternative thickness of 1-1/2” is estimated at $96,600.
Following discussion, motion by Weidman and second by Staveness to retain the 1-1/2” thickness estimated at $96,600. Motion failed by a vote of 2 to 3 (aye-Weidman, Staveness and nay-Zipperer, Woelfel, Tice).
Motion by Tice and second by Woelfel to proceed with the 1-1/4” overlay and use the difference toward finishing the Country View/Forest Road intersection. Motion carried by a vote of 4 to 1 (aye-Weidman, Tice, Zipperer, Woelfel and nay-Staveness).
6) Emerald ash borer. With confirmed presence in Door County, there was discussion on preventative treatment for the ash trees at the town park in Institute. Weidman believes an application program could be fashioned with limited liability to park users and still protect the trees. The matter will be brought back in August.
7) Northeast Asphalt application for conditional use permit to establish temporary asphalt plant at 4429 Mathey Road. Following discussion, motion by Staveness and second by Tice to forward a letter of recommendation to the Door County Resource Planning Committee, for approval of the CUP, with the condition that Ripp Road will not be used for truck traffic. Motion carried, unanimously.
Approval of Vouchers, Bills & Claims. Motion by Tice and second by Weidman to approve the vouchers, bills and claims for the period May 20, 2014 through June 23, 2014. Motion carried, unanimously.
Correspondence. The following correspondence was accepted to be placed on file:
• Door County zoning map reflecting recent Wis DNR wetland designations
• Door County zoning ordinance text amendment regarding temporary uses
• Door County Board of Adjustment decision to deny Madsen petition for grant of variance
at 5301 South Lake Road
? Door County 2013 tax rate summary
? Town of Sevastopol statement of taxes for 2013 - $8,812,341.17
• Charter Communications notice of quarterly franchise fee distribution
• Door County Tourism Zone Commission audit/financial report for 2013
• Wis DNR managed forest law transfer order – Stephenson
• updated pages to Door County zoning ordinance
? Water test sample due to clerk on Monday, July 7thby 4:00 p.m.
? Northern Door Legion fish fry and baseball at Town park – Thursday, July 10thserving begins 4:30 p.m.
? Board of Supervisors’ meeting – Monday, July 21st– 7 p.m., town hall
? Final installment of real estate taxes due July 31st
? Anyone interested in serving on a committee, please contact Chairman Zipperer of the clerk
? Tice received $250 from Thrivent to cover cost of plantings around the Coastal Byway kiosk
accomplished by Chuck and Jean Tice, with assistance from Dick Weidman.
Agenda Items for Next Meeting
• use of center-pivot irrigators to spray effluent
? ash tree preventative treatment
Adjourn. Motion by Woelfel and second by Staveness to adjourn. Motion carried and meeting adjourned at 8:05 p.m.
Linda Wait, clerk [approved 7/21/2014]