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Board of Supervisor Minutes 2/18/2019
Apr 18, 2019

4528 Highway 57, Sturgeon Bay, WI 54235


FEBRUARY 18, 2019 AT 7:00 p.m.


Call to Order.  The meeting was called to order by Chairman, Dan Woelfel at 7:00 p.m.


Pledge of Allegiance.  The Chairman asked all to rise and join in the Pledge of Allegiance.


Roll Call to Establish Quorum.  In addition to Woelfel, the following Board members were in attendance and constitute a quorum:  Supervisor Jim Nellen, Chairman Dan Woelfel, Supervisor Linda Wait, and Supervisor John Staveness.  Supervisor Tony Haen is excused.


Meet ‘n Greet.  Following introduction of the Board and in attendance:  Amy Flok/Clerk-Treasurer, Laddie Chapman/Video Voice of Door County, Dan Kane/Door County Emergency Management, Tony Depies/ Ayres Associates, John Denil, and Tim Dietman/Sturgeon Bay Fire Department.


Public Participation.  John Denil would like the roads to be salted better.  The roads in particular are Nelson Lane, Dunn Road, and Elaine Drive.  Woelfel explained that we have limited funding. 


Agenda/proper notice/adopt.  Motion by Wait and second by Nellen to adopt the agenda.  Motion carried unanimously.


Approval of Minutes:  Board of Supervisors’ Meeting – January 21, 2019

                                       Special Closed Meeting – February 11, 2019

Motion by Staveness and second by Nellen to approve the Board of Supervisors’ Meeting Minutes from January 21, 2019 and Special Closed Meeting Minutes from February 11, 2019.  Motion carried.

***7:15 p.m. – Presentation by Dan Kane – Door County Emergency             Management/Communications Director****

Dan Kane spoke about the Emergency Management System and how it can be can be utilized, in every municipality to make sure we are prepared for any sort of disaster and how to recover from it.  Dan also talked about the Code Red App from the County, which alerts residents to about natural disasters, severe weather, road detours, and bridge closures. 


*** 7:35 p.m. – Presentation by Tony Depies – Ayres Associates – Pavement Ratings***

            Tony Depies, from Ayres Associated spoke about road ratings and the PASR program.  Based on the PASR ratings, we could determine what kind of repairs need to be done to the road.  Any repair to a road will never bring the road back to a rating of 10.  Overlay can bring it back to a rating of 9.   A cracked filled road will most likely be rated a 6.  Chip seal will make the road last longer.  Tony believes some of our roads are over-rated and we might benefit from having a professional come in and then have a better sense of what our roads are really rated.  Nellen recommends we get a proposal from Ayres for the cost of rating the Town of Sevastopol’s roads. 


Pending Business


            Change to Fire Permit Policy.  Woelfel stated that this was discussed at the January meeting, and that effective as of this meeting all fire permits will be issued by the Sturgeon Bay Fire Department.  Tim Dietman, Sturgeon Bay Fire Chief, stated that the guideline that will be followed are:  burning will be between sunrise and sunset, the burn pile must be inspected and approved, one (1) day permits only, same day permits issued typically, and no large piles will be permitted.


            Legislative Days- attendance.  Wait reported Legislative Days is on April 3rdand 4th.  Wait will be attending on behalf of the Town of Sevastopol.


New Business


            Newsletter Update.  Woelfel stated that we budgeted money this year for another newsletter. Possible topics could be changes to fire permits, progress on updating the Comprehensive Plan, a Cable TV survey, and a code red public service announcement.  We anticipate sending it out in early summer. 


            Authorization for payment of March 2019 vouchers/bills/claims in lieu of Board             Meeting.  Wait moves to approve any vouchers bill or claims as needed approved for payment in March 2019 in lieu of the Board Meeting, second by Staveness.  Motion carried unanimously. 


Ordinances/Resolutions.  None


Financial Reports – January 2019.  Motion by Staveness and second by Wait to accept the financial reports for January 2019.  Motion carried.

            Treasurer’s Report.  Flok reported that the checks for the February settlement will be mailed out tomorrow.  The payment for the mortgage is due by March 1st.  Schenck was in the office today, conducting the audit and that report will be available at the annual meeting on Tuesday April 16th.


Approval of Vouchers/Bills/Claims – January 22, 2019 through February 18, 2019.  Motion by Wait and second by Nellen to accept the vouchers, bill, and claims for January 22, 2019 through February 18, 2019.  Motion carried.


Oral Committee/Commission Reports & minutes.  Supervisor Haen submitted a written report given by Clerk Flok.  Haen states he has been in contact with Sevastopol School in regards to the baseball and softball schedules.  Haen did receive the schedule for the Institute Cubbies baseball season and is currently working with Babe Ruth team and the Northern Door Legion Team in regards to scheduling.  We will be reaching out to our Park Employees from last year to see if they will be returning.  Mark Haen checked the dam on February 18, 2019 and the lake level was at 8.9 and flowing well.  Supervisor Haen also thanked everyone for their thoughts and prayers.  He hopes to be returning in April 2019.


County Board Report – District 14 Supervisor, Linda Wait.  Door County Board of Supervisors meets on Tuesday at 10:00 a.m.  U.W. Extension has been reorganizing and now have a new emblem.  Sturgeon Bay School has a full time officer on their campus.  Southern Door, Gibraltar, and Sevastopol have also reached out to the Door County Sheriff’s Department to see if they could also have an officers on their campuses.  The school and the county would share the cost of the officer.  WTA has a Door County Unit Meeting at the Town of Brussels at 6:00 p.m. on Thursday February 21, 2019 and Tammy Sternard, Door County Sheriff, will be the guest speaker.  Kyle Veeser is the new Jail Lieutenant. 


Licenses & Permits

            Door County Zoning & SafeBuilt/Inspection Permits – January 2019.  Placed on file.



Sturgeon Bay Fire Department Audit

Door County RPC Meeting- Wetland Zoning Maps

The Nature Conservancy Donation ($100.00)

Door County Sheriff’s Department Incident Report



            -Primary Election, Town Board Supervisor, February 19, 2019 – Polls open 7:00 a.m. to                             8:00 p.m.

            -Spring Election – April 2, 2019 – Polls open 7:00 a.m. to 8:00 p.m.

            -Annual Town Meeting – Tuesday, April 16, 2019 at 6:00 p.m.


Agenda Items for Next Month.

ATV trails

Explore options for audio/visual in the town hall


Adjourn.  Motion by Staveness and second by Nellen to adjourn.  Motion carried and the meeting was adjourned at 8:39 p.m.


Respectfully Submitted,


Amy M. Flok

(Approved 4/16/2019)

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