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Board of Supervisors' Meeting September
Oct 17, 2017

            BOARD OF SUPERVISORS’ MEETING – AGENDA

4528 State Highway 57, Sturgeon Bay, Wisconsin

Monday, September 18th, 2017 – 7:00 p.m.

 

Call to Order.  The meeting was called to order by Chairman, Dan Woelfel at 7:00 p.m.

 

Pledge of Allegiance.  The Chairman asked all to rise and join in the Pledge of Allegiance.

 

Roll Call/Quorum.  In addition to Woelfel, the following Board members were in attendance and constitute a quorum:  Supervisor John Staveness, Supervisor Linda Wait, Supervisor Chuck Tice, and Supervisor Tony Haen.

 

Meet ‘n Greet.  Following introduction of the Board and in attendance:  Amy Flok/Clerk-Treasurer, Laddie Chapman/Video Voice of Door County, Andy Gundrum, Karen Gundrum, Mark Nysted/Keller Construction, Robert Malzahn, Maria Milano/Door 44 Winery, Kathy Johnson, Steve Johnson/Door 44 Winery, Brian Troutman, John Denil, Norman Kiehnau, Nancy Goldberg, Paul Deleers, Gary Londo, Jim Lutzen, Kathy Marshall, Annie Rabach, Mark McCabe, Chuck Carmody,

 

Public Participation.  John Denil, wanted to know more answers on the LED signs.  Woelfel referred him to the Door County Planning Department.

 

Adopt the Agenda.  Motion by Tice and second by Haen to adopt the agenda.  Motion carried.

 

Approval of Minutes:  Board of Supervisors’ Meeting – 8/21/2017.  Motion by Wait and second by Staveness to approve the Board of Supervisors’ Meeting minutes from 8/21/2017.  Motion carried.

 

Report from Brian Troutman – Door County Bicycle Plan.  Brian Troutman spoke about the Door County bicycle plan.  The plan was developed by the state and the County.  The first loop of the path runs through the Town of Sevastopol, and they are looking to raise funds for the signage on the paths.  The signage will be informational, show directions, and safety orientated.    The total estimated cost of the signage is $10,000.  The signs are to be installed between November 2017 and April 2018.   Tice questioned the need for the signs being so close together.  Troutman replied that the signs denote a direction or a turn so they are placed where that is necessary.  Wait asked if Troutman had explored the cost of having the Door County Highway Department make the signs.  Troutman has not, but will look into that cost.  We will add this request to our budget workshop requests.

 

Pending Business:

            Capital Plan.  Woelfel spoke on the capital plan future projects.  The Board met on September 9, 2017 and came up with a preliminary list of 8 to 10 projects and how to plan for those expenses.  The capital projects are:  road construction, water treatment/equipment/new well, lawn mower, tractor, replacement for pickup truck, possible fulltime employee, electronic updates, and updates for the PEG channel.  We will put $15,000 aside for 4 to 5 years and based on our needs we will have those funds available.

 

            Road Work Update.  The road work is all completed.  Bluff Drive was done first.  We had some issues with the curves on the road, but with some regrading that has been corrected.  West Jorns Road, Whitefish Bay Road and Country View Roads had repairs.  Valmy Road was the last to be done and is completed.  The Whitefish Bay Bridge repair was also completed today.

 

New Business:

            Mark and Jane McCabe

             Address:  5071 Bay Shore Drive, Sturgeon Bay, WI 54235

             Parcel Number:  022-01-12282511E1

             Grant of Variance for Shoreland Setback

 

Staveness reported that the Plan Commission’s only issue in discussion was the patio.  The Plan Commission didn’t have any issue with the setbacks.  It would allow them to expand the cottage into a single family dwelling.  There were also letters from neighbors that supported the variance.  There was recommendation from the Plan Commission to the Town Board for approval.  Staveness makes a motion to recommend to the RPC for approval to support the grant of variance for shoreland setback second by Wait.  Motion carried unanimously.

 

            Andrew & Karen Gundrum

            Address:  4622 State Highway 42, Sturgeon Bay, WI 54235

             Parcel Number:  022-02-15282633B3

             Conditional Use Permit for a winery/farm market

 

Staveness spoke on behalf of the Plan Commission.  Since the last time it was brought forward, it is a smaller scale, but the architecture remains the same.  The Plan Commission recommends to the Town Board to not support the conditional use permit.

 

Karen Gundrum spoke about their plans for the winery and vineyard.  At previous meetings the Plan Commission supported the rezone and the idea of the winery.  We are now working with Steve and Maria from Door 44.

 

Steven Johnson, Owner of Door and Parallel 44, thinks the use of this property in this way will promote agri-tourism, fits in with the rural character, and would add jobs to the community.  His intent is to move from the current location to this one, since there will be a vineyard on the property, the visitors will be able take in the whole experience.  There are letters of support from neighbors and other sources.  Staveness questioned why the building has to be so large.  Johnson explained that this facility can produce 5,000 cases per year and with more of the vineyard being developed they expect to increase that number.   Tice wondered if they would be willing to change the design of the building to help it blend into the rural character.   Johnson responded they are willing to work with the Town to do that.  Doesn’t feel that it brings charm to the community with that size.   Woelfel is also concerned about the size and traffic, especially during the summer months.  Johnson explained the traffic will be the same if the winery is there or not, but agrees the driveway should be off of County Road P.  Staveness also mentioned that there were two other concerns the Plan Commission had:  whether the highway info structure could sustain the traffic and if the driveway to the existing building should be blocked off to avoid confusion.

 

Mark Nysted spoke about the aesthetics of the building and believes everyone can come to a compromise.  They have Baudhuin Inc. waiting for this approval so they can do soil borings.  Looking at this in regards to tax basis, he believes this would directly affect tax revenue.

 

Robert Malzahn referenced the map of the comprehensive plan.  On the map, there are 3 areas for approved commercial development areas.  First one is where Highway 42 and Highway 57 split, the second one is in Institute and the third is in Valmy. He thinks if the neighbors were notified for the rezoning meeting, this project would have been stopped there.

 

Kathy Johnson is concerned about safety issues for her family.  She also thinks there will be a safety issue related to the amount of motorcycles that frequent the road to reach the motorcycle park on Mathey Road.

 

Andy Gundrum believes he is keeping consistent with the Door County Coastal Byway’s plan by placing a winery in this area and promoting viticulture.  They want to compromise and find a common ground with the Town Board and the neighbors to make this work.

 

Woelfel mentioned that although our Plan Commission has made a recommendation to deny support to the RPC, the town board can support that recommendation or can reassess it.  If the town decides to support the conditional use permit, we can also put conditions on it.  If the town decides to deny the conditional use permit and support the Plan Commissions recommendation, we can request the RPC consider any additional changes or conditions.  The Board can also do nothing and leave the decision to the RPC.

 

Staveness emphasized at the first Plan Commission meeting, they were not aware of the size of the operation.  It wasn’t until the second meeting when we were shown the dimensions of the building.

 

Haen agrees with Staveness.  It just doesn’t fit in the area and doesn’t think it’s the right place for a winery.

 

Wait commented that most of the people present were also present at the Plan Commission meeting on Thursday night.   As far as the town’s best interest based on an economic standpoint, it would provide year round business.  There were 9 letters in support and 9 in opposition.  She urged residents to remember that the comprehensive plan is a tool.  She does agree that the proposed use of winery farm market is not consistent with future land use, but there are so many discrepancies with the map.  We have committees and commissions and we have to rely that they make decisions in our best interest, but in the end the RPC will be making the ultimate decision.

 

Tice agrees with Wait.  He reiterated that the comprehensive plan is a tool and not law. Looking at that plan it also recommends that we develop more business in this town to keep our children here with the opportunity of jobs with decent pay.  He does not think this is considered a big commercial business, but more like farming since you are growing the product and using it. The town has to look out for the best interest of everyone.  He supports this project as long as there are some conditions placed on it.

 

Woelfel posed the question to Steve Johnson:  What could you live with for size of the building?  Johnson replied that right now its 10,000 square feet, but it’s possible to reduce the size by around 20%.  He would rather deal with the appearance than the size.

 

Kathy Marshall’s concern is the water runoff. 

 

Woelfel asked the neighbors for their top revisions on the plans.  Malzahn said the appearance and Johnson says fencing.

 

John Denil asked if the contractor took into consideration snow in relation to the roof’s pitch.  Mark Nysted explained that yes, they have.

 

Wait wondered if it would be possible to come back with another design and list all the conditions and at that point if a compromise could be made. 

 

Mark Nysted would like to have an architect from Keller Construction come and meet with everyone, get ideas, and put together another design. 

 

There will be a Special Meeting on October 2ndat 5:00 p.m. with the Plan Commission, Town Board, neighbors, Gundrums, and the owners of Parallel 44 in hopes to come to a compromise on this project.

 

            Door County Highway Department Intergovernmental Agreement for Highway repair/plowing 2018-2019.  Woelfel stated we renew this contract every two years.  Tice makes a motion to approve the Highway Departments Intergovernmental Agreement and second by Wait.  Motion carried.

 

            Budget Requests 2018.  Woelfel reminded the Board that committees need to meet before Budget Workshop October 30, 2017.

 

 

            WTA – Door County Unit meeting November 16, 2017 @ 7 p.m.   Wait reached out to WTA to see if their new legal counsel would be interested in being our guest speaker for this meeting.  The WTA accepted our invitation and a topic will be decided on.

 

            Property Management Committee Update.  Tice reported that the Property Management Committee has sent out 13 letters to nuisance properties.  As of today, they have received a positive response on 5 of the properties.  Three of the 13 letters were to properties that had phragmites on them.   We will be entering into a contract with Jason Wilke who will be spraying the phragmites promptly.  Haen questioned the cost.   Tice explained it’s less than 6 cents a square foot.  The town will be charged for the job and then we will bill the property owner.  We also are offering 50/50 cost share for over $50, between the town and property owner.  The other 10 letters were sent to properties that have trash, rubbish and vehicles sitting in public view.   We are attempting to work with our residents to clean up the issues.  Tice also referenced a new complaint form that the Property Management Committee would like used and an action plan for nuisance properties.

 

            Approval to enter into a contract with Jason Wilke for spraying Phragmites.  Tice stated he is drafting a contract that specifying what work needs to be done for spraying phragmites. Jason Wilke, who is part of Nature Care Ecological Consulting, will not spray unless he has authorization from the property owner.  Tice makes a motion to allow himself to prepare the contract with Nature Care Ecological Consulting for the spraying of phragmites for 2017 with costs not to exceed $700 and second by Wait.  Motion carried.

 

Ordinances/Resolutions

            Resolution No. 02-2017TB – A resolution to establish a designated fund for the control of terrestrial invasive plants in the Town of Sevastopol.  Tice makes a motion to approve and second by Wait.  Motion carried unanimously.

 

            Resolution No. 03-2017TB – Town Committee Appointments 2017-2019.  This item will be brought back.

 

Financial Reports August 2017 – Wait makes a motion to accept the financial reports for August 2017 and second by Tice.  Motion carried unanimously.

            Treasurer’s Report.   Flok reported that we paid the last quarter of the fire dues to the City of Sturgeon Bay this month.  We are expecting to receive our General Transportation Aides by the end of September.  Our room tax revenues are right on track and the next 3 months deposits typically are the largest.  The portables will be pulled this week from Clark Lake and Whitefish Bay Launch.

 

Approval of Vouchers/Bills/Claims – August 22, 2017-September 18, 2017.  Staveness moves to accept the financial report, second by Haen.  Motion carried unanimously.

 

Oral Committee/Commission Reports & Minutes. 

Property Management Committee minutes from August 14, 2017 accepted and placed on file.

Licenses & Permits

            Door County Zoning & SafeBuilt Building/Inspection Permits – August 2017 – placed on                                file.

            Applications for Temporary Class B (picnic) License:

                        1.  Benefit for Mat Tauferner at Door Devils Motorcycle Park – Sept. 2, 2017

                        2.  Benefit for Pete Peot – Sept. 9, 2017

 

County Board Report – District 14 Supervisor, Linda Wait.  Wait reported Door County Board of Supervisors’ meets tomorrow morning at 9 a.m.  Departments have submitted their budget requests for 2018.  The Door County Community Center is the new name for the EMS/Senior center.  The County Board is going to be taking a tour of the new Community Center during tomorrow’s meeting.

 

Correspondence

 

Announcements:

            - Board of Supervisors’ Meeting – October 16th, 7:00 p.m. – Town Hall

            - Budget Work Session – October 30th, 5:00 p.m. – Town Hall

            - Turkey Trot – November 4th, 2017 – Town Park

 

Agenda Items for Next Month

            Resolution – Committee Appointments 2017-2019

 

Adjourn.  Motion by Haen and second by Tice to adjourn.  Motion carried and the meeting adjourned at 9:27 p.m.

 

Respectfully Submitted,

 

Amy M. Flok (approved 10/16/2017)



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