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Board of Supervisors' Meeting, October 2017
Nov 28, 2017

BOARD OF SUPERVISORS

4528 State Highway 57, Sturgeon Bay, Wisconsin

Monday, October 16th, 2017 – 7:00 p.m.

 

Call to Order.  The meeting was called to order by Chairman, Dan Woelfel at 7:00 p.m.

 

Pledge of Allegiance.  The Chairman asked all to rise and join in the Pledge of Allegiance.

 

Roll Call/Quorum.  In addition to Woelfel, the following Board members were in attendance and constitute a quorum:  Supervisor John Staveness, Supervisor Linda Wait, Supervisor Chuck Tice, and Supervisor Tony Haen.

 

Meet ‘n Greet.  Following introduction of the Board and in attendance:  Amy Flok/Clerk-Treasurer, Laddie Chapman/Video Voice of Door County, Pam Seiler/Sturgeon Bay Visitor’s Center, Robert Malzahn, Daniel Powers, Karen Brauer, Nancy Goldberg/Glidden Drive Association, Gary Londo, John Denil, Tim Dietman/Sturgeon Bay Fire Chief, Lisa White/ Sturgeon Bay Visitors Center, Pam Jorns/ Sturgeon Bay Visitor’s Center

 

Public Participation.  Dan Powers spoke on behalf Door County - United to Amend Group regarding a Resolution to be discussed and/or acted on to support a statewide Referendum giving Wisconsin voters the chance to say ‘Yes’ or ‘No’ to allow restrictions on political campaign spending.  Woelfel stated we will look at it and will be in contact if we decide to place it on next month’s agenda.

 

Karen Brauer gave an update that the next Sevastopol School Board meeting this Thursday, October 19th.  The District mailed out post cards regarding a Citizens Facility Advisory Committee.  Any interested party should contact Kyle Ludtke, Superintendent.  The quarterly newsletter will be mailed out the first week in November.  Homecoming was successful with the Sevastopol football team finishing as conference champs.

 

Adopt the Agenda.  Motion by Tice and second by Haen to adopt the agenda.  Motion carried.

 

Approval of Minutes:  Board of Supervisors’ Meeting – 9/18/2017 and Special Board Meeting – 9/9/2017.  Motion by Staveness and second by Wait to approve the Board of Supervisors’ Meeting minutes from 9/18/2017 and the Special Board Meeting from 9/9/2017.  Motion carried.

 

7:15 p.m. Special Report from Pam Seiler-Sturgeon Bay Visitor’s Center.  Pam spoke about the role Sturgeon Bay Visitor’s Bureau plays in our community and asked us to consider giving a portion of the 30 percent we receive from the Door County Tourism Zone back to the Sturgeon Bay Visitor’s Center.   Woelfel stated we have been fortunate with the room taxes and funds we received but right now the money we received from room taxes is designated for paying the mortgage on the town hall. 

 

Pending Business:

            WTA – update on speaker.  Wait reported that the speaker for the Wisconsin Town’s Association meeting will be Jann Charette.  She is the newest legal counsel for the Wisconsin Town’s Association, and she will be doing a power point on legal notices. 

 

            Gundrum Conditional Use Permit – Woelfel updated everyone that after the last Board Meeting we thought we had agreed to a process where the proposed business and concerned citizens would come together to see if they could reach a consensus on changes or modifications.  After the meeting we received a notice from the Door County Planning Department that the Gundrums decided to proceed with the original conditional use request with no changes.  The town did submit the recommendation from our Plan Commission to deny the conditional use.  The RPC will be meeting on October 19that 2:00 p.m.  Woelfel is planning on attending the RPC meeting to explain why we took the action we did. 

 

New Business:

            Official Housing Study – Woelfel stated we have been asked to participate in a housing study to look at seasonal housing, senior housing and affordable housing. Door County Economic Development Corporation is requesting we contribute $1,000 to $5,000.  Wait thinks the Door County Economic Development Corporation could use some of their own resources to conduct a study without going to a third party.  Wait believes the main scope is the seasonal housing which occurs mostly in Sister Bay, Ephraim, or Bailey’s Harbor.  Karen Brauer thinks there is a large shortage of affordable housing here. Haen agrees with Wait.  Tice doesn’t believe we need a study to realize there is a shortage of housing for both seasonal and fulltime residents.     Staveness agrees with Wait and Haen.  Woelfel would like to hear more about the study before we can commit to this.  Woelfel will reach out to the Door County Economic Development Corporation and invite them to the November meeting.

 

            Plan Commission – Authorization to proceed with update of Comprehensive Plan,                                   RFP if needed, and public hearing dates – Wait stated that we need to update our Comprehensive Plan.  It was enacted in 2008 so we are right on target for our 10 year mandatory update.  Wait has reached out to Mariah Goode, who is the head of the Door County Planning Department, and she thinks we may be able to update it on our own.  We have also received some information from the Wisconsin Towns Association.  This update will not be as expensive as the initial plan. The town is required to have one public hearing but could hold more to get additional public participation.  This item will be assigned to the Plan Commission. 

 

            Town Hall Well- Woelfel spoke on our water issues with the Town Hall’s well.  We have consulted with the DNR about our alternatives.  The first solution is to drill a new well and if that would fail then we would have to put in an Ultra Violet light system.   Tice said our first thought was to drill within the well, but that isn’t a possibility.  The second estimate would be to pull the well, pug it, and seal it off before we drill a new well 300 feet down.  The total estimate of the new well is $19,615.  Woelfel stated we will go back to Vicki Taddy with the DNR to make sure we are in compliance.  Tice moves that we move forward with checking with the DNR second by Haen.  Motion carried unanimously.

 

            Town Email Addresses. Woelfel stated we are going to implement town email addresses for Supervisors.  This will help the town archive emails and in the case of an open records request.  We will work with Dustin from Town Web Design in getting this accomplished.

 

            Town Hall Entrance.  Woelfel brought forward the idea of having art work in the entrance. One idea is to have a mural of the representation of the town to show the boarders of the town.  We will do some checking to see what the costs would be to have this done.  We will bring this item back.

 

Ordinances/Resolutions:

            Resolution No. 03-2017TB – Town Committee Appointments 2017 – 2019.  Woelfel makes a motion to approve second by Wait.  Motion carried unanimously.

 

            Resolution No. 04-2017TB – Property Management Legal Fund.  Tice needs a resolution to establish a designated fund for the enforcement of ordinances in the Town of Sevastopol.  The resolution proposes the town places the $15,000 from the 2017 budget into a designated fund to be able to support the ordinances.  Tice makes a motion to approve Resolution No. 04-2017TB second by Staveness.  Wait wants to know if the Property Management Committee oversees all of the ordinances.  Tice withdraws his motion and Staveness withdraws his second.  We will discuss the duties of the Property Management Committee and bring the item back next month with the correct wording. 

 

Financial Reports September 2017.  Tice makes a motion to accept the financial reports for September 2017 and second by Haen.  Motion carried unanimously

            Treasurer’s Report.  Flok reported that we have received the bill for the repairs to the Whitefish Bay Bridge.  We also have invoiced Door County for their portion of the cost share.  Rural Mutual sent us a check for reimbursement.  We have also received our bill from Jason Wilke, and sent out invoices to the residents who had the phragmites on their property.

 

Approval of Vouchers/Bills/Claims – September 19, 2017 – October 16, 2017.  Staveness moves to accept the vouchers, bills, and claims for September 19, 2017 through October 16, 2017 second by Tice.  Motion carried.

 

Oral Committee/Commission Reports & Minutes.  Placed on file.

 

Tice attended a forum with the Door County Invasive Species team on October 12th where the DNR, Nancy Goldberg, JoEllen Whalen, invited the public to learn more about invasive species.  Door County has sprayed the Highways and the Town has taken care of the lake and bay side. We have signed a contract with Jason Wilke for spraying.  We will continue meeting and working with property owners and various associations and groups. 

 

Licenses & Permits.

            Door County Zoning & SafeBuilt Building/Inspection Permits – September 2017.  Placed on file.

 

County Board Report – District 14 Supervisor, Linda Wait.  The next meeting will be Tuesday, October 24th at 9 a.m.  Most departments have submitted 2018 budgets and those will be looked at in November at the Budget Hearing.  The Senior Center/Door County Community Center is ahead of schedule and they may move in by the end of the year.  We also were advised that there will be a merger of UW Campuses with the UW Extension Offices.  At this point, we are not sure how this will affect our local office. 

 

Correspondence

Department of Revenue – Equalized Values

Notice of RPC hearing – Gundrum

General Transportation Aids

Letter regarding structures in right-of-way

Board of Adjustment – McCabe

DCTZ – July 2017

DOR – Estimate of 2018 Shared Revenue

Water Sample Results

Fire Report – August 2017

 

Announcements:

            - Budget Work Session – October 30th5:00 p.m. – Town Hall

            - Turkey Trot – November 4th– Town Park

            - WTA – Door County Unit Meeting – November 16 at 7:00 p.m. – Town Hall

            - Budget/ Special Board of Supervisors’ Meeting – November 27that 6:00 p.m.

 

Agenda Items for Next Month

 

Adjourn.  Motion by Staveness and second by Tice to adjourn.  Motion carried and the meeting adjourned at 9:00 p.m.

 

Respectfully Submitted,

 

 

Amy M. Flok, (Approved 11/27/2017)



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