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October 22, 2007 BOARD OF SUPERVISORS
BOARD OF SUPERVISORS’ MEETING MINUTES Monday, October 22, 2007 - Meeting Room, Modular Building at Sevastopol Schools 4550 STH 57, Sturgeon Bay, Wisconsin Call to Order: Chairman Leo W. Zipperer called the meeting to order at 7:00 p.m. Pledge of Allegiance: Chairman asked all to rise and join in the Pledge of Allegiance. Establish Quorum/Roll Call: Roll call was taken. Chairman Leo Zipperer, Supervisors Chuck Tice, Dan Woelfel, Tom Girman and John Staveness, along with Clerk/Treasurer Linda Wait were in attendance. Also In Attendance: Laddie Chapman, Whalton Georgenson, Linda Georgenson and Pat Miller. Meet the Deputy Program of the Door County Sheriff’s Department: No one was available. Citizen Concerns: Pat Miller asked if she would be able to speak as to the annexation petition under New Business. Chairman Zipperer explained that the Board will take no formal action, but the item was placed on the agenda to acknowledge receipt of the notice. Presentation of Agenda/Properly Noticed: The Clerk stated that the agenda was properly noticed. Motion by Tice and seconded by Girman to adopt the agenda, as proposed. Motion carried, unanimously. Minutes: Motion by Staveness and seconded by Tice to approve the meeting minutes of the Board of Supervisors of September 17, 2007, with comments of Pat Miller to be added as to New Business, Item 2, Brad Birmingham petition for grant of variance. Motion carried, unanimously, and the minutes shall be amended to reflect that addition. Motion by Girman and seconded by Tice to approve the minutes of the Special Meeting of the Board of Supervisors (as to the conditional acceptance of Bluff Court Trail/Terrace/Lane as Town roads) on October 15, 2007. Motion carried, unanimously. Zipperer indicated that the Letter of Understanding had been entered into and the required deposit had been received. Motion by Tice and seconded by Staveness to approve the Letter of Understanding. Motion carried, unanimously. Clerk/Treasurer Monthly Reports: Motion by Tice and seconded by Woelfel to accept the treasurer’s report for the month of September 2007, which includes account balances, transaction/register detail and budget vs. actual. Motion carried, unanimously. Vouchers/Bills/Claims: Motion by Staveness and seconded by Girman to approve the vouchers, bills and claims for September 2007. Motion carried, unanimously. Oral Committee Report: None. Committee Minutes: The following Committee minutes were accepted and placed on file: ● Building & Property – August 20, 2007 ● Comprehensive Plan – August 23, 2007 and August 30, 2007 ● Cable Advisory PEG 19 – September 14, 2007. Pending Business: 1) Comprehensive Plan. Staveness reported that the Committee met on October 17th to discuss Chapter 10, “Future Land Use,” with the next meeting scheduled for November 7th to continue discussion on Chapter 10 and introduction of another chapter. 2) Tourism Zone Commission. Tice reported that Jack Moneypenny did take over as the new Director of the Door County Visitor Bureau on October 16th. Washington Island has now jointed the Tourism Zone Commission. The next meeting is scheduled for November 15th at 10 a.m. on the Island. Tice also reported that Randy Nesbitt has resigned as legal counsel for the Commission, to avoid any potential conflict of interest in his representation of various Door County municipalities. Attorney William VandeCastle from Green Bay has been chosen as the replacement, pending his acceptance of those duties which includes the enforcement of the ordinances. The Commission will be posting notice for a part-time assistant/administrator (20 hours per week). The municipalities have been reimbursed for the $3,000 start-up funds and have now been billed for an equal share ($240.50) of the initial legal expenses. Room tax collections for the year, May through August, total $1,515,591---greater than the original estimate of $1.2 million. Room tax for the Town of Sevastopol for that period amounted to $122,272 with 37 businesses reporting tax and net payments to the Town of $36,868. September and October are expected to be even greater. As a result of exceeding $300,000 collections, Sister Bay, Liberty Grove and Gibraltar will have two representatives to the Commission by the end of the year. Woelfel inquired as to the cost of office expense and Tice responded that 4% goes for administration. 3) PEG Cable. Girman reported that the City of Sturgeon Bay Cable Communication and Protection & Services committees approved the elimination of our $1,500 usage fee. Thanks, Tom! Girman indicated that additional comments will be made under “New Business,” Items 1 and 2. 4) Demolition. Woelfel reported that the Generations/Antique building is expected to be demolished by the end of the week. 5) Nuisance Ordinance. Tice continues to collect sample ordinances from various sources and will bring the matter back next month. 6) Clark Lake “Slow No Wake.” A joint public hearing will be held on Monday, November 12th, at the Jacksonport Town Hall, 7:00 pm, to provide information and allow public comment on a proposed ordinance to regulate boating activities on Clark Lake, including restrictions on speed (slow-no-wake). New Business: 1) Purchase of Cable Equipment. Girman reported that Tom Soik will continue his services under the same terms through 2008. The Cable Committee approved the purchase of additional cable equipment at a cost of $1,148. This would include headphones, battery pack, power strip, extension cord, wireless mike set, flood lights/mini boom and DVD video cassette. In that $2,000 was budgeted for capital outlay cable equipment for 2007, no additional approval is required at this time. 2) Chapman Compensation for Cable Channel 19. Girman submitted a proposed “Videographer Agreement” between the Town and Laddie Chapman for video recording up to 24 events per year, subject to the following provisions: (1) date and subject to be mutually agreed upon; (2) videographer shall be paid $50 for each event session; (3) no more than 12 events per years shall use an additional assistant; (4) Town will receive a DVD master copy; (5) additional copies may be made available on request; (6) recording equipment shall be supplied by the Town; (7) all recordings shall be submitted to the Town’s PEG channel for broadcast; and (8) agreement may be canceled at any time. The Committee requests approval from the Board to accept and put the agreement into affect. Motion by Woelfel and seconded by Staveness to approve the “Videographer Agreement.” Motion carried, unanimously. 3) Annexation Petition – Georgenson 28.84 acres on Peterson Road. Zipperer indicated that the recent Advocate article was incorrect, in that the petition for direct annexation was made by Whalton (Butch) Georgenson and Linda Georgenson. The Georgensons were present and indicated that the reason for their request is for the proposed Wal-Mart expansion. Although the property will be removed from the Town tax roll, Sevastopol Schools will have a substantial benefit in taxes. Butch indicated the proposal would be for a new building behind the present Wal-Mart store, which would then become parking area, and would depend on annexation and other conditions. He felt that Wal-Mart was committed to the site. Pat Miller was concerned with the affect of annexation on the Town and the school district, wondered what “retail commercial and related uses” could be, the loss of tax revenue, the lengthy process and involved studies. Zipperer responded that we do not know the factors at this point—it could refer to parking lot, stormwater retention ponds, sewer and water utilities. The Town would receive annual payments for 5 years to cover the lost property taxes, based on the taxes for the year in which the annexation is filed. As to further annexation, the City has extraterritorial zoning jurisdiction extending 1-1/2 miles and one mile for direct annexation. The Board does not have a vote in a direct annexation matter. 4) WISLR (Wis Information Systems for Local Roads) Rating of Town Roads. The Wisconsin Department of Transportation requests pavement ratings on a bi-annual basis and 2006/2007 rating are due December 15, 2007. Based on the “Surface Type and Paser Rating Table” provided, the Board reviewed the road segments to update pavement ratings based on recent road construction and maintenance work. The clerk will make the appropriate changes and submit the ratings via the WISLR electronic pavement rating spreadsheet. Correspondence: The following correspondence was accepted and placed on file. 1) Door County Soil & Water Conservation – approval of Nonmetallic Mining Reclamation Plan for Fred Pesch/County T. 2) Door County Board of Adjustment – notice of public hearing on Brad Birmingham petition for variance at 4710 Bay Shore Drive. 3) City of Sturgeon Bay Fire Department – September 2007 fire report. 4) Door County Planning Department – zoning permits September 2007. 5) Independent Inspections, Ltd. – building permit billing recap September 2007. 6) Wisconsin Division of Transportation – current estimate of 2008 General Transportation Aids of $159,288.12 and notice of 2007 quarterly payment of $39,822.03. 7) Wisconsin Towns Association – group benefits survey for interest in group health insurance program. 8) Wisconsin Historical Society – notice of catalogued burial site (i) “Whitefish Dunes Burial” at 4930 South Cave Point Drive and (ii) “Elste Burial” at 4339 Glidden Drive. The Burial Sites Preservation law prohibits catalogued burial sites from being disturbed without the proper permit. 9) Door County Humane Society – Thank you for past donations and request for 2008 donation, including 2007 intake breakdown by municipality and donations. 10) Door County Highway Department – applications for Local Roads Improvement Program (LRIP) will be received until October 31st. 11) Wisconsin Department of Revenue – Net new construction 2006-2007 by municipality. Town of Sevastopol net new construction was $11,079,400. 12) Wisconsin Department of Revenue – $46,637 balance of shared revenue to be paid on November 19, 2007. 13) Charter Communications – $8,143.37 franchise fee remittance for period January 1 through June 30, 2007. 14) Door County Board – notice that County of Door will participate in LUCA (Local Update of Census Addresses) and report on behalf of all municipalities. 15) WE Energies – safety reminder “Call Before You Dig” – simply call 811 at least 3 days before you dig, blast, bore, trench or excavate. 16) Wisconsin Department of Administration – final estimate of January 1, 2007 population – 2,862, with approximately 2,258 of voting age (over age 18). 17) Notification of Relinquishments – Joseph and Amy Stitch/County P. 18) WTA – November educational seminars/workshop reminder. Announcements: ● Dam, Park & Rec Board – Thursday, November 8th – 6:00 pm ● Special Town Meeting/Budget Hearing/Board of Supervisors’ Meeting – Monday, November 19th – 7:00 pm Adjourn: Motion by Staveness and seconded by Tice to adjourn. Motion carried, unanimously. Adjourned at 9:10 p.m. Respectfully submitted, Linda D. Wait, Clerk [draft 11/2/07]