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August 20, 2007 AUGUST BOARD MEETING
BOARD OF SUPERVISORS’ MEETING MINUTES Monday, August 20, 2007 - Meeting Room, Modular Building at Sevastopol Schools 4550 STH 57, Sturgeon Bay, Wisconsin Call to Order: Chairman Leo W. Zipperer called the meeting to order at 7:00 p.m. Pledge of Allegiance: Chairman asked all to rise and join in the Pledge of Allegiance. Establish Quorum/Roll Call: Roll call was taken. Chairman Leo Zipperer, Supervisors Chuck Tice, Dan Woelfel, Tom Girman and John Staveness, along with Clerk/Treasurer Linda Wait were in attendance. Also In Attendance: Laddie Chapman, Mary Ann Moeller, Paul Schumacher, Dick Heinemann, Pat Miller, Bob Stracka, Glenn Hinnenthal, Don Hinnenthal, Jaime Forest and Mike Cassidy. Meet the Deputy Program of the Door County Sheriff’s Department: No one was available. Citizen Concerns: There were many compliments on the recent issue of our newsletter. Our thanks to Dan Woelfel and Laddie Chapman! Pat Miller was pleased to see the “Future Site of Sevastopol Town Hall” sign on the recently acquired property next door. Pat also mentioned BP’s oil refinery in Whiting, Indiana and the dumping of tons of sludge and mercury into Lake Michigan. She urged the Town to express opposition of this pollution. Chairman Zipperer indicated that an article is in tonight’s Correspondence for review. Pat questioned authorization of the speed bumps on South Cave Point and Laddie Chapman also commented that some advance notice would have caused less opposition. Chairman Zipperer responded that the Board is responsible for roadwork and all items, be it repair, salting or other maintenance, and does not require notice or placement on the agenda. He outlined previous attempts at controlling the speed in that area. Supervisor Woelfel went on to explain the request to the highway department, the placing of the speed bumps and subsequent painting. It appears that the majority of the residents were in favor and support of the speed bumps; Dick Heinemann concurred. Pat also asked about the “closed session” as noticed on the agenda and felt it was vague. Presentation of Agenda/Properly Noticed: The Clerk stated that the agenda was properly noticed. Motion by Staveness and seconded by Woelfel to adopt the agenda, as proposed. Motion carried, unanimously. Correspondence: 1) Letter from James Lutzen in protest of payment of real estate taxes due to water runoff unto his property located on Ripp Road. 2) From Door County Planning Department, notice of August 29th “Planning/Zoning Issues Public Education/Discussion Meeting” with discussion on zoning test amendments and zoning map amendments. 3) Wisconsin Department of Revenue “2007 County Equalization Report” providing the equalized value for each taxation district in Door County, with comparative and apportionment values, assessment/sales ratios and sales summary report. 4) Wisconsin Division of Transportation notice of public information meeting on Wednesday, August 29th, to discuss the planned improvements to STH 57 from the 42/57 (The Mill) intersection north to County P, and STH 57 in Baileys Harbor. 5) Waste Management notice that trash and recycling service in our area has been sold to Little Hoppers. 6) Omnni Associates request for payment on December 2006 invoice ($4,276.20). It was the decision of the Comprehensive Plan Committee to withhold payment until July 2007, pending completion of additional work. 7) Wisconsin Department of Natural Resources suggestions to help cope with and track gypsy moth complaints. Suppression program eligibility requires gypsy moth population high enough to cause 50% defoliation and an area at least 20 acres in size. 8) AT&T request for additional pole at Clark Lake/Leist Road to increase ground clearance. 9) Charter Communications notice of “bundle” packages available for cable, internet and telephone services, and changes to channel lineup. 10) City of Sturgeon Bay 2006 audit and financial statements (on file). 11) Notice of 2008-2009 Wisconsin Coastal Management Grant Program to enhance, preserve, protect and restore resources along the State’s coastal zones. Grants are available and requests are due by November 2, 2007. 12) Wisconsin Department of Administration preliminary estimate of January 1, 2007 population – 2,862, as compared to 2000 census count of 2,667, a change of 195 persons representing a 7.31% increase. 13) City of Sturgeon Bay Fire Department – July 2007 Town Activity Report. 14) Door County Planning Department – zoning permits issued July 2007. 15) Independent Inspections, Ltd. – billing recap for July 2007. 16) Door County Municipality 2006 and 2007 Equalized Value and Percent of Change. 17) From the Green Bay Press Gazette, article entitled, “Stop BP’s Lake Michigan Dumping Scheme.” 18) June 2007 room tax collected, by municipality. Sevastopol collected $20,773, with $6,232 to be retained by the municipality. By consensus, all correspondence was accepted and will be placed on file, with Item 17, “BP’s Lake Michigan Dumping,” to be addressed at next month’s meeting. Minutes: Motion by Girman and seconded by Tice to approve the Board of Supervisors’ meeting minutes of July 16, 2007. Motion carried, unanimously. Clerk/Treasurer Monthly Reports: Motion by Staveness and seconded by Woelfel to accept the treasurer’s report for the month of July 2007, which includes account balances, transaction/register detail and budget vs. actual. Motion carried, unanimously. Wait also reported: ● $9,233 has been received to date (May & June 2007) in room tax payments; ● temporary/picnic beverage licenses granted to SS. Peter & Paul for annual fish boil held August 5th and to Sevastopol Alumni Benefit for Labor Day weekend games at Institute Town Park; ● website will be upgraded at a cost of $200—for more user friendly features and flexibility to add/edit; and ● transfer of telephone provider service to Charter Business, for cost-savings on combined business internet/telephone package. Vouchers/Bills/Claims: Motion by Woelfel and seconded by Tice to approve the vouchers, bills and claims for July 2007. Motion carried, unanimously. Oral Committee Report: PEG Channel 19 Cable Committee: Girman provided an update on the proposed State law regarding “video competition/franchising,” which would severely limit or eliminate local cable franchise fees and give cable companies more leeway. Action is expected by fall 2007 or spring 2008. Ad Hoc Sesquicentennial Committee: Wait indicated that Cheryl Pfister was elected Chair at the initial meeting held August 20th. The celebration is tentatively planned for July 18 & 19, 2009 and we will be looking for pictures, stories and volunteers both young and old to help out with the events. Activities will include a parade, picnic, ballgames, fish boil/fry and ecumenical church service/polka mass. Anyone interested in assisting please contact Cheryl or Linda. Committee Minutes: The following Committee minutes were accepted and placed on file: ● Building & Property – June 8, 2007 ● Comprehensive Plan – July 26, 2007 ● Dam, Park & Rec Board - July 11, 2007 Pending Business: 1) Comprehensive Plan. Staveness reported on the recent meeting and the introduction of Chapter 9, Existing Land Use. The next meeting is scheduled for Thursday, July 26th, with Becky Kerwin/Door County Planning Department to explain the recent County mapping. The next chapter to be discussed will be Intergovernmental Cooperation. 2) Tourism Zone Commission – Room Tax. Tice attended the August 9th meeting at Gibraltar and stated that the August 12th meeting was canceled due to a lack of quorum. It was suggested that meetings be changed to the 3rd Thursday of the month to allow Kerber Rose time to complete financial reports for the month. Bruce Hill resigned as co-chair, as he has made application for CEO of the Door County Visitor Bureau. Invoices have been submitted for fees incurred in the search for candidates to replace Karen Raymore, with total search fee expected to be $30,000 to $40,000. There are 604 permits issued and awaiting additional responses. Collections in June amounted to $275,056, of which $90,786 (30%) is returned to the municipalities. There is currently $211,538 on hand. Washington Island recently joined the Commission. However, the Visitor Bureau is running at a deficit, which puts the Commission on the spot. Bonding on officers, organization, collection of dues, refusal to obtain permits and audit issues continue. The ordinance amendment proposed tonight would delegate the Commission to enforce requirements of obtaining and maintaining lodge permits. The total room tax collected for June in Sevastopol was $20,773 and the amount retained by the Town was $6,231. 3) State/Municipal Agreement for STH 57 project. Zipperer made contact with Dan Segerstrom of the DOT, who was faxed the information regarding damage to the Town Park fence which occurred July 2006. We are awaiting confirmation of a $711 credit to the parking area along STH 57 in Institute. 4) Newsletter Summer Issue. Woelfel reported that 2,800 copies were printed and recently mailed, aimed to reach seasonal residents. The issue is also available on the website, along with previous editions. Comments, feedback, suggestions and ideas are always welcome. Woelfel thanked all the contributors, with the next publication planned for the winter season. 5) Nuisance Ordinance. Tice has reviewed the Door County nuisance ordinance. Other municipalities will be contacted and surveyed for input and direction. New Business: 1) LNRP “We All Live on the Water.” Jaime Forest, Director of Development, for Lakeshore Natural Resource Partnership, provided background information on this non-profit organization. The Lakeshore Basin Watershed encompasses over 300 miles of Great Lakes shoreline and the 3.5 million residents who live on or near the water. LNRP is trying to “get the word out” to protect coastal areas by working with Lake Michigan Partners and working with grant programs to target funds toward environmental problems. Jaime is requesting: (1) placement of signs at public access points to raise water quality awareness and (2) financial support of $250. A municipal membership would be $100. Motion by Tice and seconded by John to table the matter to determine possible location of signage to prevent overlapping and the upcoming budget session. Motion carried, unanimously. 2) Clark Lake “Slow No Wake.” Paul Schumacher, President of the Clark Lake Advancement Association (CLAA), provided information on their request to the Towns of Sevastopol and Jacksonport to enact a slow-no-wake ordinance for specified portions of Clark Lake. The intent of the ordinance would be to protect the bulrush and other natural aquatic vegetation from being damaged and destroyed by powered watercraft. Proposed installation of regulatory markers and buoys in East Bay and other slow-no-wake zones were indicated on maps and drawings. The ordinance was patterned after a similar slow-no-wake ordinance enacted by the Town of Baileys Harbor for Kangaroo Lake. The CLAA makes the following proposals: (i) enforcement would be provided by DNR personnel; (ii) CLAA will request approval from the DNR for placement of the buoys; (iii) upon DNR approval, CLAA will purchase and place a total of 4 buoys; and (iv) upon enactment of the ordinances, CLLA will purchase and place the required signage at the ramps and swimming beach. Paul also submitted affidavits in support of the designation signed by property owners in the East Bay area. Zipperer referenced Attorney Nesbitt’s recent letter addressed to the Town Board of Jacksonport which addressed the adoption and public hearing procedures, types of restrictions on boating activities and enforcement of this type of ordinance. 3) Dog License Requirements – collecting official. Zipperer summarized the Corporation Counsel’s inquiry to local veterinarians and the Door County Humane Society to become a collecting official in an effort to (i) encourage and increase compliance with the dog license requirements and (ii) that the collection official retain a portion of the license fee. An adjustment in fees may be needed. Currently, $.25 is retained by the municipality for each license, which does not cover postage at $.41, much less administrative costs. Municipalities will be kept posted as more details are made available. Resolutions: 14-2007 TB “Appointment of Town Constable.” Motion by Woelfel and seconded by Girman to approve Resolution 14-2007 TB, appointing Mark Richard as constable, effective August 1, 2007, (Animal Control officer - domestic cats and dogs) with conditions as to insurance coverage, salary, costs and reporting. Motion carried, unanimously. 15-2007 TB “Tourism Tax Collections – Designation.” Motion by Girman and seconded by Staveness to approve Resolution 15-2007 TB, designating that the overnight lodging tax collected shall be designated to the building fund account. Motion carried, unanimously. Ordinances: No. 05-2002 Amendment to “Town and Private Road Standards.” Motion by Tice and seconded by Woelfel to amend Ordinance No. 05-2002 to incorporate Exhibit “B”, driveway detail for lots which require steep driveway approaches. Motion carried, unanimously. No. 2007-03 Amendment to “Ordinance for Collection of Tax on Overnight Lodging. Motion by Tice and seconded by Girman to amended Ordinance No. 2007-02 to include (i) penalty for failure to obtain and maintain a permit for the rental of accommodations and (ii) delegating authority to the Door County Tourism Zone Commission to act as agent of the municipality in the enforcement of the ordinance imposing a lodging tax. Motion carried, unanimously. Announcements: ● Comprehensive Plan Committee – Thursday, August 23rd – 6:30 pm ● WTA Door County Unit Meeting – Saturday, August 25th – 11:00 am depart at Northport ● Sesquicentennial Committee – Friday, August 31st – 8:00 am ● Board of Supervisors’ Meeting – Monday, September 17th– 7:00 pm Agenda Items for Next Meeting: ● BP’s Lake Michigan dumping ● Nuisance ordinance Adjourn: Motion by Staveness and seconded by Woelfel to adjourn. Motion carried, unanimously. Adjourned at 9:04 p.m. Respectfully submitted, Linda D. Wait, Clerk [approved 9/17/07]