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May 21, 2007 BOARD MINUTES - MAY 2007
BOARD OF SUPERVISORS'MEETING MINUTES Monday, May 21, 2007 - Meeting Room, Modular Building at Sevastopol Schools 4550 STH 57, Sturgeon Bay, Wisconsin Call to Order: Chairman Leo W. Zipperer called the meeting to order at 7:00 p.m. Pledge of Allegiance: Chairman asked all to rise and join in the Pledge of Allegiance. Establish Quorum/Roll Call: Roll call was taken. Chairman Leo Zipperer, Supervisors Chuck Tice, Dan Woelfel, Tom Girman and John Staveness, along with Clerk/Treasurer Linda Wait were in attendance. Also In Attendance: Laddie Chapman, Charles Jarman, Bob Stracka, Dick Shappell, Richard Virlee, Pat Miller, Chris Olson, Laddie Chapman, John Hippensteel and Guy Fortin. Meet the Deputy Program of the Door County Sheriff's Department: None available. Citizen Concerns: None. Presentation of Agenda/Properly Noticed: The Clerk stated that the agenda was properly noticed. Motion by Staveness and seconded by Tice to adopt the agenda, as proposed. Motion carried, unanimously. Correspondence: 1) Door County Planning Department-updated pages of Door County Zoning Ordinance, Resource Planning Committee report and Zoning Text Amendment eliminating the hypothetical lot rule. 2) Community Wind Energy LLC of Door County-February 2007 newsletter. 3) Door County Planning Department-Notice of Planning/Zoning Issues public education/discussion meeting on May 30th at 7:00 p.m., Government Center 4) Door County Highway Department-Spreadsheet with explanation as to snowplowing for private driveways for the 2006-2007 winter season. 5) Wisconsin Bureau of Property Tax-final statement of taxes for 2006. 6) Wisconsin DNR-Forest crop law transfer order, U.S. Plant Foods to Kevin Kiehnau. 7) Door County Clerk-Notice of timber cutting-Robert Schrank. 8) Wisconsin DOT-Roundabout informational meeting on June 5th, 10 a.m., at Door County Government Center. 9) City of Sturgeon Bay Fire Department-March and April 2007 Fire Reports 10) City of Sturgeon Bay Department-Fire inspections of commercial occupancies with liquor license. 11) Door County Planning Department-Zoning permits issued March- April 2007. 12) Independent Inspections, Ltd.-billing recap for April 2007. 13) Wisconsin Association of PEG Channels-thank you for Town's resolution regarding AB207 and SB107 on the proposed "video competition" bills and joint response from Senator Lasee and Representative Bies. 14) Charter Communications-notice to bury cable lines by June 12th. 15) Wisconsin DNR-Forest Tax & Stewardship News for Spring 2007. 16) Public Service Commission-notice of investigation and conference on improving generation and transmission process with American Transmission Company (ATC). Chairman Zipperer also shared with those present a note received from Dick Shappell, who offered his thanks to "the Chairman, Supervisors and Clerk for a well-run Board and for doing their homework; it is unfortunate that more people don't attend our meetings to see the Board in action. I've been attending meetings for 26 years and this is the best ever!" By consensus, all correspondence was accepted and will be placed on file, without any item being referred to a specific committee for further review or action. Special Report 7:15 p.m. Community Wind Energy of Door County, LLC¨CWind Turbines. John Hippensteel, Guy Fortin and Chris Olson were present to provide an update on 'Community Wind Energy LLC of Door County" (CWE). CWE was created through the efforts of the Door County Environmental Council to promote the idea of clean and renewable wind energy. CWE is working with the County to establish guidelines and local control for the wind turbines, although there are height restrictions imposed by the County and the FAA, which take away from the effectiveness of wind turbines. There are three meteorological towers (MET) installed and in operation to collect estimates of wind energy production and assist with a feasibility study. The cost of one turbine is approximately $2.5-$3 million, would serve 200 to 300 households, with typical payback in 10 years. The turbines in Kewaunee County are owned by WPS and Madison Gas & Electric. CWE's goal is to help people understand the technology of wind energy. [deviation from order] New Business: 2) Application for Alcohol Beverage License (Class A Liquor/Malt). Roadside Market, LLC, located at 3887 Old Highway Road (former Wiegand property), has applied for a Class A Liquor/Malt (to be consumed away from premises) alcohol beverage license for the period May 22, 2007 to June 30, 2007. Robert Lautenbach, owner, and Cheryl Pichette, agent, were present to provide information and answer questions. The business would be similar to the Lautenbach farm market in Fish Creek, including a wine tasting bar. Charlie Jarman complimented the owners on making use of an existing building. Following discussion, motion by Woelfel and seconded by Girman to approve the application for a Class A liquor/malt alcohol beverage license for the above-mentioned period. Motion carried, unanimously. Minutes: Motion by Staveness and seconded by Girman to approve the Special Board of Supervisors' meeting minutes of April 11, 2007. Motion carried, unanimously. Motion by Woelfel and seconded by Staveness to approve the Board of Supervisors' meeting minutes of April 16, 2007. Motion carried, unanimously. Motion by Girman and seconded by Tice to approve the Road Inspection minutes of May 4, 2007. Motion carried, unanimously. Clerk/Treasurer Monthly Reports: Motion by Tice and seconded by Woelfel to accept the treasurer's report for the month of April 2007, which includes transaction/register detail, budget vs. actual, vouchers, bills and claims. Motion carried, unanimously. Oral Committee Reports: Tom Girman, Chair of the PEG-Cable Channel Committee, commented on a few changes to the proposed "Video Competition" Senate and Assembly bills, which will soften the verbiage as to its affect on municipalities, but there are still issues that would have a negative impact. Committee Minutes: Motion by Staveness and seconded by Girman to accept the following committee minutes and place on file: Comprehensive Plan Committee minutes of March 22, 2007 and April 19, 2007; Dam, Park & Rec Board minutes of February 15, 2007 and April 12, 2007; and Building & Property Committee minutes of April 4, 2007 (with correction, "Parmentier" to replace "Peletier"). Motion carried, unanimously. Pending Business: 1) Comprehensive Plan. Staveness urged everyone to attend the "Mid Course Mapping Public Forum" meeting scheduled for Thursday, June 7th, beginning at 6:30 p.m. at The Mill Supper Cub. The Committee will meet on May 24th at 6:15 to prepare for this important public informational presentation by Omnni. Residents should receive a postcard notice this week. 2) Tourism Zone Commission Agreement and Tourism Entity Agreement. Tice reported that the agreement had been signed, sealed and delivered. Our Ordinance No. 2007-02 for the Collection of Tax on Overnight Lodging has been adopted and published. The Tourism Entity Agreement has not been discussed at this point. To date, over 600 letters have been sent out to various lodging establishments and 149 permits have been issued thus far. Bonding and banking issues need to be finalized. The next meeting is scheduled for May 22nd at Baileys Harbor. All agenda, minutes, reports, calendars and studies will be posted on the Village of Sister Bay site, http://intranet.sisterbay.com. It is anticipated we will be requested to advance start-up funds for the Commission; we have not received a billing as yet and would be reimburse once it is up and running. 3) Town Line Road. Zipperer indicated that the site was reviewed on the recent road inspection tour and no action will be taken. 4) Amendment to "Town and Private Road Standards" Ordinance. Zipperer contacted Sturgeon Bay Fire Chief Tim Herlache and W.P.S., and both indicated they would like to maintain at least a 20-foot wide horizontal and a 26-foot wide vertical clearance area on private driveways. Our current ordinance calls for a minimum width clearance of 24-foot and Zipperer would not be in favor of changing that. As to culvert and drainage for driveways running up hill from the road, Tice had suggested that upgrade should be at least 33 feet from the center of the roadway, with a 2% to 3% downgrade or crown, so that water runs off the driveway and not onto the road. The matter will be tabled to next month. 5) Phosphate consciousness. The matter will be discussed under "Resolutions." 6) Building fund. The matter will be discussed under "Resolutions." New Business: 1) Road Work 2007. As a result of the May 4, 2007 road inspection meeting of the Board, Zipperer presented a memo (attached hereto), which identifies roads as in need, on hold 2008, other maintenance & repair authorized, and additional roads inspected w/o recommendation. Our 2007 budget includes $250,000 for road construction. Motion by Woelfel and seconded by Girman to advertise for bid the roadwork as determined by the Chairman, via publication and request for proposal (RFP), to be submitted no later than 5:00 p.m., June 18, 2007. Motion carried, unanimously. 3) Wisconsin Department of Revenue-invoice for services. The Wisconsin Department of Revenue has submitted a statement in the amount of $300 relating to the Steiner appeal from the 2006 Board of Review's decision. Wis. Stats., Sec. 70.85(8), states that, "if the department of revenue changes the property assessment, costs related to the department's determination that the assessment of that property should be changed, but not more than $300, shall be paid by the taxations district." Motion by Staveness and seconded by Tice to approve payment of $300 to the Wisconsin Department of Revenue. Motion carried, unanimously. 4) State/Municipal Agreement for STH 57 project. This project was previously explained by Dan Segerstrom, project manager from the Wisconsin Department of Transportation, for a portion of STH 57 scheduled for remodeling and reconditioning from the Mill north to approximately 800 feet past the intersection of CTH P during the 2009 season. They are asking the Town contribute $4,883 for parking lanes in Institute. Following discussion, motion by Woelfel and seconded by Tice to table pending a response from the DOT Green Bay District Office on our previous request for credit on fence repair at the Town Park due to storm and tree damage. Motion carried, unanimously. Resolution: Resolution No. 2007-08 Committee Appointments. The Resolution was previously approved on April 16, 2007, with clarification now as to members. Resolution No. 2007-10 2006 Budget "Allocation/Use" Building Fund. Following discussion, motion by Woelfel and seconded by Tice to adopt Resolution No. 2007-10 that $50,000 of the unused appropriated funds from the Public Works category, as budgeted for 2006, shall be designated to the expense category of Capital Outlay, specifically, the Town Hall Building Fund. Motion carried, unanimously. Resolution No. 2007-11 "Phosphate" The proposed "Resolution Supporting Ban/Reduction on Sale and Use of Lawn Fertilizers and Dishwasher Detergents that Contain Phosphorus" was jointly submitted by Pat Miller, Charles Jarman and Bob Stracka. Following discussion and input, motion by Girman and seconded by Staveness to table the matter to next month, with some minor revision to the draft language. Motion carried, unanimously. Announcements: Comprehensive Plan Committee - Thursday, May 24th - 6:15 pm Building & Property Committee - May 23rd or May 24th - TBA Door County Planning/Zoning educational/discussion meeting for local officials - Wednesday, May 30th - 7 pm Mid Course Mapping Public Forum Thursday, June 7th 6:30 pm at The Mill Dam, Park & Rec Board Wednesday, June 13th 6:00 pm Board of Supervisors' Meeting Monday, June 18th 7:00 pm Agenda Items for Next Meeting: Nuisance law Adjourn: Motion by Girman and seconded by Zipperer to adjourn. Motion carried, unanimously. Adjourned at 9:20 p.m. Respectfully submitted, Linda D. Wait, Clerk [approved 6/25/07]