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April 16, 2007 BOARD MINUTES - APRIL 2007
TOWN OF SEVASTOPOL Door County, Wisconsin BOARD OF SUPERVISORS’ MEETING MINUTES Monday, April 16, 2007 - Meeting Room, Modular Building at Sevastopol Schools 4550 STH 57, Sturgeon Bay, Wisconsin Call to Order: Chairman Leo W. Zipperer called the meeting to order at 7:00 p.m. Pledge of Allegiance: Chairman asked all to rise and join in the Pledge of Allegiance. Establish Quorum/Roll Call: Roll call was taken. Chairman Leo Zipperer, Supervisors Chuck Tice, Dan Woelfel, Tom Girman and John Staveness, along with Clerk/Treasurer Linda Wait were in attendance. Also In Attendance: Laddie Chapman, Charles Jarman, Bob Stracka, Ron Shefchik, Peter Hurth and Dan Segerstrom. Meet the Deputy Program of the Door County Sheriff’s Department: Door County Sheriff Deputy Tom Limke was available to answer questions and address citizen concerns. Deputy Limke was hopeful that the City's new policy for scheduling spring cleaning pickups would reduce or eliminate some of those larger items ending up in the Town of Sevastopol. Girman asked for extra patrol on Friday and Saturday nights along Glidden Drive, as signs have been stolen and mailboxes damaged. Heavy snow also assisted in the breaking and tipping of mailboxes. [deviation from order] Special Report – 7:05 p.m. – Wisconsin Department of Transportation - 2009 Highway Project on STH 57. Dan Segerstrom, project manager, explained that a portion of STH 57 is scheduled for remodeling and reconditioning from the Mill north to approximately 800 feet past the intersection of CTH P. The work let for bid in December 2008 and is scheduled for construction during the 2009 season. Approximately 1-3/4" of the old surface will be milled offer and replaced with a new surface, with beamguard upgrades and ditching. There will be a public informational hearing held some time this summer. Segerstrom also indicated that the 8-foot parking area along the highway, just north of CTH P intersection, would be resurfaced but at the Town’s expense. Segerstrom was also asked about the ditching, following the removal of trees, and stumps, along STH 57 near the Town Park. There was also some discussion about the proposed round-about at the STH 42/57 split and marking a crosswalk for the gate recently installed in the park fence across from Rock Ridge Road. Segerstrom indicated he would advise us on the process for obtaining a crosswalk permit. New Business: 2) Bluff Estates – request from Private to Town Road. This matter was originally presented to the Town Board back in 2002. Peter Hurth explained it was now the intent of the property owners in Bluff Estates at Little Harbor to bring the existing gravel roads in this subdivision up to Town standards and subsequently request that they be accepted as Town roads. Peter presented detailed diagrams as to design, ditching and culverts along the approximate 3,300 feet of roadway, including cul de sac. After some brief discussion, motion by Girman and seconded by Staveness to approve acceptance of the Bluff Estates roads in the future as Town roads, based on completion of the roads in compliance with Ordinance 2005-02, Town Road and Private Road Standards. Motion carried, unanimously. 4) Door County Legislative Days – May 8 & 9, 2007. Mark Nelson provided a brief history, stating that Door County Economic Development Corporation implemented the Legislative Days back in 2003. They are seeking financial support and also delegates to join the May 8-9 trip to Madison this year. Mark recapped some of the accomplishments and issues which have previously been addressed: water quality, State Highway 57 improvement project, downtown bridge and the shipbuilding cluster plan. He said some of the issues of concern for this year include land and aquatic invasive species, beach contamination and runoff, school funding and state aid. Motion by Zipperer and seconded by Woelfel that the Town participate as a Bronze Sponsor for $500. Motion carried, unanimously. Citizen Concerns: Ron Shefchik, Sevastopol Schools Principal, asked the results of the Dam, Park & Rec Board from their last meeting on Thursday, April 10th, as to any decision on the skinning of the ballfields. Zipperer responded that the minutes of that meeting were not approved at this point and Woelfel indicated that Mike Kaye and Joe Majeski were also present at that meeting. Meissner Landscape would be contacted to get some estimates on the north field, along with some work on the baseball field, and respond some time in May or June. Charlie Jarman asked the Board to exercise caution when it comes to phosphates and felt farmers had enough regulation when it came to fertilizers and pesticides. As far as a new town hall, he did not feel it needed to be on a main road and also thought there were existing buildings in the Town that could be used New Business: 7) Phosphate consciousness. Pat Miller handed out articles regarding phosphate and efforts to limit its use. The Door County Property Owners and the Door County Environmental Council are working to educate the public on the affects of phosphate and its significant contribution to excessive weed growth in our waters. Pat hoped this information could be placed in a Town mailing. Woelfel offered to include an article in the next newsletter and Girman said he would bring it to the next Glidden Drive Association meeting. This will make people aware that phosphates are found in lawn fertilizer and dishwasher detergents. Zipperer suggested Pat provide a sample resolution. Presentation of Agenda/Properly Noticed: The Clerk stated that the agenda was properly noticed. Motion by Staveness and seconded by Tice to adopt the agenda, as proposed. Motion carried, unanimously. Correspondence: 1) City of Sturgeon Bay Fire Department – February 2007 Fire Report. 2) Thank you from Peter and Jan Ivers for the new 55 MPH speed limit sign on Clark Lake Road at West Shore Drive. 3) Wisconsin DNR - 2007 printouts of lands enrolled in Forest Crop Law and Managed Forest Law. 4) Charter Communications - notice of franchise fee remittance for period 7/1/06-12/31/06 in the amount of $8,398.51. 5) Door County Planning Department - Zoning permits for February and March 2007. 6) Independent Inspections –building permit billing recap for February and March 2007. 7) Door County Planning Department – Zoning permits issued January 2007. 8) Independent Inspections, Ltd. – billing recap for January 2007. 9) Door County Planning Department - authorization for construction of telecommunications tower and equipment shelter at 4373 Whitefish Bay Road. 10) Notice of Door County Zoning Ordinance amendment petition to ensure that property owners are aware of possible changes to zoning setbacks since creation of the lot. 11) Notice of text amendment to Door County Zoning Ordinance to delete Sec. 3.12(6)(b)2.e, reference to windows and skylights in accessory buildings. 12) Invitation to Door County Comprehensive "Smart Growth" Plan Visioning Meetings to assist in development of draft vision statement to guide the Plan's development. Meetings are scheduled for April 18th in Forestville, April 28th in Sturgeon Bay, and May 1st in Baileys Harbor. 13) Petition for Grant of Variance - Norman Paul at E5350 County Road T from side lot line setback, requesting second story addition to existing structure. 14) Door County Planning Department - proposed fee schedule for zoning permit applications, copies, maps and other services. 15) Gibraltar related Text Amendments to Door County Zoning Ordinance- informational. 16) Conditional Plan Approval - Road Side Market at 3887 Old Hwy Road (former Wiegand property). 17) Legislative Audit Bureau Report - Personnel Policies and Practices of Wisconsin Technical College System. 18) Demographics Services Center - 2006 Housing Survey indicating 21 single-family units and 2 two-family units added. 19) Wisconsin Towns Association - i) proposed Volunteer Responder Incentive Protection Act of 2007 (to encourage new volunteers and retention of current volunteers for firefighting and emergency medical services) and ii) proposal to exempt local government workers from FICA withholding and reduce reporting burdens. 20) Wisconsin Towns Association - notice of membership renewal ($625) and services available. 21) UW-Extension Board of Review Training WisLine teleconference training programs. 22) Wisconsin Historical Society - notice that "Joys" shipwreck will be considered for historic register and notice of meetings. 23) UW-Extension - notice of Free Grant Locator Service (search agents) 24) Wisconsin Division of Transportation - proposal for development of wind turbines and request to Door County Planning Department to not grant conditional use permits for Sevastopol turbines until issue of potential adverse effect has been resolved. 25) Community Wind Energy newsletter 26) U.S. Fish and Wildlife Service - proposed critical habitat for endangered Hine's Emerald dragonfly. By consensus, all correspondence was accepted and will be placed on file, without any item being referred to a specific committee for further review or action. Minutes: Motion by Woelfel and seconded by Tice to approve the Board of Supervisors’ meeting minutes of February 19, 2007. Motion carried, unanimously. Clerk/Treasurer Monthly Reports: Motion by Tice and seconded by Staveness to accept the treasurer’s report for the months of February and March 2007. Motion carried, unanimously. Vouchers/Bills/Claims: Motion by Tice and seconded by Woelfel to approve the vouchers, bills and claims submitted for the months of February and March 2007. Motion carried, unanimously. Oral Committee Reports: none. Committee Minutes: Motion by Staveness and seconded by Tice to accept the following committee minutes and place on file: ● Comprehensive Plan Committee minutes of February 6, 2007, February 27, 2007 and March 15, 2007. Motion carried, unanimously. Pending Business: 1) Comprehensive Plan. Staveness indicated that will be another public meeting in late May or June; there will be a postcard mailing with notification of date and location. Zipperer also welcomed Peter Hurth as a member of the Comprehensive Plan Committee. 2) Tourism Zone Commission Agreement and Tourism Entity Agreement. Tice has requested a corrected copy of the ordinance and just received the minutes of the previous meeting of the Commission. They are shooting for a May 1st effective date. Bob Kufrin was elected Chairman and Bruce Hill as Vice Chair for an initial period of 6 months, after which time the Commission will be up and running and new officers will be elected. Initial costs (accounting, location, supplies, etc.) will be shared among the participants. The Tourism Zone Commission Agreement has been signed, with some corrections to be made. Tice also indicated that the Bureau will address the smaller property owners. 3) Town Hall Building Fund. Woelfel requested that unused funds from 2006 be applied to building needs. He said that various sites have been proposed, with location, visibility and cable access as important aspects. Zipperer also indicated that grants may be available Motion by Woelfel and seconded by Girman to move $50,000 into the building fund as designated from the public works category/unused road construction fund. Motion carried, unanimously. 4) Non-compliance with Building Permit/Inspection requirements. Zipperer volunteered to follow up with the violators. New Business: 1) Seasonal Alcohol Beverage Licenses. Motion by Woelfel and seconded by Staveness to approve Class B/Malt License to Sevastopol Dam, Park & Rec Board and the Institute & Valmy Athletic Club for the period 5/1/07-10/31/07. Motion carried, unanimously. 3) Open Book/Board of Review. The Open Book is tentatively scheduled for Friday, August 3rd, from 10 a.m. to 12 noon, and the Board of Review is tentatively scheduled for Monday, August 20th, from 3 p.m. to 5 p.m. 5) Town Line Road. Zipperer has viewed the water problem and is waiting for a response from the new Egg Habor Town chair. 6) Amendment to "Town and Private Road Standards" Ordinance. Tice indicated a problem requiring culverts surfaced on West Whitefish Bay Road, with the lack of soil and hitting bedrock. Tice discussed the matter with Thad Ash/Door County Highway Superintendent and the requirement for culverts was adjusted. Tice suggested adding an exhibit to our existing ordinance to include a 3% pitch for driveways going up hill from the road right-of-way. Hurth also suggested the option of crowning the driveway to prevent water from running onto the road. Motion by Tice and seconded by Girman to table the matter to next month. Motion carried, unanimously. Ordinance: No. 01-2007 “Ordinance Regulating Alcohol Beverage and Licensing.” The Clerk stated that license holders had been invited to an informational gathering on January 29th to address questions and concerns on the proposed ordinance. (No license holders attended that gathering.) The revised ordinance was adopted in February 2007, posted and published, as required. Also, as indicated in the April 6th cover letter sent with the renewal applications, if license holders had any questions about the newly adopted ordinance or new fee schedule, they were invited to call the Clerk. Zipperer reminded that the ordinance is all inclusive; that delinquent property taxes, personal property taxes and special assessments must be paid prior to approval of issuance of the license. No. 02-2007 “Ordinance for the Collection of Tax on Overnight Lodging." The matter will be laid aside, pending receipt of the finalized document. Resolution: Resolution No. 2007-08 Committee Appointments. Zipperer reported on the following new appointments and will bring the matter back next month with some corrections: PEG-Cable Channel: Karen Ebbeson and Laddie Chapman Comprehensive Plan: Peter Hurth Building & Property: Marilyn Jadin Graf Ethics: Pat Miller Sesquicentennial: initial volunteers are Cheryl Pfister, Betty Kiehnau and Linda Wait. Resolution 2007-09 Resolution regarding AB207 and SB107 - Video Competition Act. Girman summarized that the purpose of this bill is to provide a fair and equal playing field for all vendors who want to get into the telecommunication/video providers; however it would also remove local authority, provide only limited oversight over those services and threaten local franchise fees, possibly resulting in the Town losing its public access channel. Motion by Woelfel and seconded by Staveness to approve Resolution 2007-09, and that copies be forwarded to Governor Doyle, Senator Alan Lasee, Representative Garey Bies, Wisconsin Alliance of Cities, League of Wisconsin Municipalities and Wisconsin Association of PEG Channels. Motion carried, unanimously. Announcements: ● Holding tank permit - Hefter Trust ● Comprehensive Plan Committee – April 19th and April 26th, at 6:15 p.m. ● Road Inspection - Friday, May 4th - 8:30 a.m. ● Board of Supervisors’ Meeting – Monday, May 21st - 7:00 p.m. Agenda Items for Next Meeting: • Phosphate • Building Fund • Room Tax Ordinance • Revised Committee appointments Adjourn: Motion by Woelfel and seconded by Girman to adjourn. Motion carried unanimously. Adjourned at 10:25 p.m. Respectfully submitted, Linda D. Wait, Clerk [approved 5/21/07]