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February 19, 2007 JANUARY 2007
TOWN OF SEVASTOPOL Door County, Wisconsin BOARD OF SUPERVISORS' MEETING MINUTES Monday, January 15, 2007 - Meeting Room, Modular Building at Sevastopol Schools 4550 STH 57, Sturgeon Bay, Wisconsin Call to Order: Chairman Leo W. Zipperer called the meeting to order at 7:00 p.m. Pledge of Allegiance: Chairman asked all to rise and join in the Pledge of Allegiance. Establish Quorum/Roll Call: Roll call was taken. Chairman Leo Zipperer, Supervisors Chuck Tice, Dan Woelfel, John Staveness and Tom Girman, along with Clerk/Treasurer Linda Wait were in attendance. Also In Attendance: Laddie Chapman, Dick Shappell, Bob Stracka, Bart Munson, Tom Schueppert, Betty Parsons, Brad Birmingham, John Thenell and Donna Thenell. Meet the Deputy Program of the Door County Sheriff's Department: None. Citizens Concerns: Bob Stracka commented on last month's discussion of the tourism zone and room tax and the recent news articles which indicated tourism was on the decline in Door County. As more people purchase their own residences in Door County, motel/hotel facilities are less utilized. The needs of the residents and infrastructure should be addressed before looking at more tourism. Girman suggested Bob contact Sam Perlman at the Door County Economic Development Corp. for more information. Brad Birmingham indicated he would like to comment on the room tax issue when it is discussed later. Presentation of Agenda/Properly Noticed: The Clerk stated that the agenda was properly noticed. Motion by Tice and seconded by Girman to adopt the agenda, as proposed. Motion carried, unanimously. Correspondence: 1) Welcome/introduction and information on Mariah Goode, Director of Planning for Door County. Mariah is here for a "Special Report" at 7:15. 2) Notice of commencement of proceeding to foreclose on tax liens (delinquent real estate taxes) by Door County: Chapman and Hopkins. (Hopkins has since been paid in full and no longer subject to foreclosure.) 3) Request from Department of Natural Resources to close Schauer Road from the entrance to Whitefish Dunes to Cave Point Park on January 27th for the candle light ski sponsored by Friends of Whitefish Dunes, along with Chairman Zipperer's permission, subject to alerting law enforcement and emergency services and proper signage. 4) City of Sturgeon Bay Fire Department "December 2006 Fire Report," with fire calls and fire inspections. 5) Wisconsin Department of Revenue notice of legislative change that allows local units of government to certify debts and intercept taxpayer refunds. "Debt related to property tax" means delinquent general property taxes, special assessments and charges, and personal property taxes. Tice suggested the matter be referred to a committee and brought back in February. 6) Independent Inspections, Ltd. billing recap for December 2006. Also included was a notice of a project cancellation and request for refund, less administrative fee. 7) Door County Planning Department - Zoning permits issued 11/15/06-12/27/06. 8) Wisconsin Division of Transportation - calculation of 2007 General Transportation Aids -$159,288.12. 9) Road name signs - new provisions from Wisconsin Department of Transportation will require capital letters to be 6" and lower case letter 4.5" on road name signs with speed limits greater than 40 mph (which would include most town roads throughout the State). Zipperer stated that our orders for road signs will show the new dimensions. 10) Sue Weber - thank you note and "bravo" for decorating the Town park (tree) and Merry Christmas sign. (The idea came from Dan and Arlene Woelfel.) 11) Notice of WTA District Meetings - anyone interested should advise the Clerk so that reservations can be made. 12) From Mariah Goode, an article relating to a product that is helping to clean up stormwater runoff, "Smart Sponge." All correspondence was accepted and placed on file, with Item 5 to be considered for further review or action. [deviation from order] Special Report: 7:21 p.m. Mariah Goode, Director, Door County Planning Department. Mariah provided an update on the development of the Door County Smart Growth Plan. Along with Rob Burke, UW-Extension, quarterly meetings are being organized, with the next to be held on Monday, January 29th, beginning at 7:00 p.m. The County is using Bay-Lake Regional Planning Commission for outside consulting services and Mark Walter, executive director of Bay-Lake, will be available at that time. The deadline for completion of the plan has been extended to December 2008. Visioning sessions will be held throughout the County to provide an overall guide to the planning process. Mariah is also working to establish a County Smart Growth Plan Oversight/Core Planning Committee, which would include members who must be either municipal board or plan commission members and oversee the development of the plan. There was also a question and answer period on "principal use/principal structure" and accessory structures, particularly in agricultural zoning relating to storage of agricultural equipment and riding stables. There was some discussion on the request for guidance in the application and permit process. Mariah indicated that the "meteorological tower" is a wind monitoring accessory structure and required a regular zoning permit. Structures up to 100' are regulated by the zoning ordinance; towers over 100' are regulated by the wind ordinance with setback, density and other requirements. Pending Business: 4) Tourism Zone Commission Agreement and Tourism Entity Agreement. Brad Birmingham expressed his opposition to the implementation of a 5.5 room tax. Zipperer asked if information about the room tax had been shared with innkeepers. Karen Raymore had indicated at last month's meeting that the Chamber of Commerce (now Door County Visitors Bureau) dues would be realigned and significantly less than that currently charged, thereby more businesses becoming members and reinvesting back into the community to promote tourism. She had explained that 70% of the room tax collected would be spent for the promotion of tourism and 30% retained by the municipalities. John and Donna Thenell also expressed their opposition to the proposed room tax. There was further discussion on the development of a tourism commission, administrative costs, size and locations which would receive the most benefit of advertising dollars, and perhaps the need for more informational meetings and open discussion. Motion by Woelfel and seconded by Girman to table the matter for thirty (30) days or until the next Board meeting. Motion carried, unanimously. At this time, Brad Birmingham also indicated that he had submitted application to the Planning Department to establish a combination bait shop/farm market/general store at 4710 Bay Shore Drive (across from Birmingham's). The property is already zoned recreational/commercial, but a variance would be needed as to setback from the road. Brad also mentioned that George Pinney (Door County Parks Department) has been offered additional property for expansion of Olde Stone Quarry park shorefront property to the south of the existing park--should Federal and/or Town monies be available. Minutes: Motion by Girman and seconded by Staveness to approve the Board of Supervisors' meeting minutes of December 18, 2006. Motion carried, unanimously. Clerk/Treasurer Monthly Reports: Motion by Tice and seconded by Girman to accept the treasurer's report for the month of December 2006, with the correction as to debits for the checking account. Motion carried, unanimously. Vouchers/Bills/Claims: Motion by Tice and seconded by Woelfel to approve the vouchers, bills and claims submitted for the month of December 2006. Motion carried, unanimously. Oral Committee Reports: PEG-Cable Channel 19. Girman reported that he had recently attended the City of Sturgeon Bay Community Protection and Services Committee meeting to discuss the amounts we pay the City for access and utility expenses. The Letters of Understanding reflect $75 per month to cover utility expense (the Town's broadcast equipment is co-located at the existing City's broadcast facility) and an annual fee of $1,500 to allow Town access to the City's PEG channel broadcast material. The CPS Committee will recommend approval to the City Council. Tice and Zipperer indicated that they plan to attend the next Municipal Taxpayers Commission meeting to be held on January 24th in Ephraim. Committee Minutes: None. Pending Business: 1) Comprehensive Plan. Staveness stated that the next meeting will be held on January 24th beginning at 6:15 p.m. 2) Interim Control Ordinance (Moratorium). Zipperer reported that the ordinance will be considered by the County Board on January 23rd, at which time the County Board can recommend approval, denial or a modification of the request. 3) Newsletter. Woelfel reported that the newsletter did get out in time for Christmas and we have received great feedback. Issues were also emailed to anyone who requested a copy and there are additional copies available for handout. Girman indicated a positive response from the Glidden Drive Association and Betty Parsons felt the content was useful and informative, with good image quality. 4) See above. 5) Burn Permits. Any comments as to format should be referred to Zipperer or the Clerk. 6) Town Hall Building. Tice suggested that the Building & Property Committee get together to discuss the current and future arrangements. New Business: 1) Budget vs. Actual. There was a discussion on actual year-end revenue and expenditures and future spending. Woelfel suggested that $75,000 be move from unreserved funds toward the building fund. The matter will be brought back in February. 2) Schenck Business Solutions - Engagement letter for Audit 2006. Motion by Woelfel and seconded by Girman allow the Clerk to sign the 2006 engagement letter authorizing Schenck to conduct the audit and provide financial reports for the year 2006. Motion carried, unanimously. 3) Alcohol Beverage Licensing and Regulation. Zipperer indicated the Attorney Nesbitt's comments were incorporated into the proposed ordinance and that it is nearing final form, with the fee scheduled to be addressed separately by resolution. The Clerk will get an update on fees charged by other municipalities. An informational gathering will be held on Monday, January 29th, at 6:00 p.m., with an invitation and a copy of the draft ordinance to be mailed to all alcohol beverage license holders. Attorney Nesbitt will also be invited to answer any legal questions that may surface. 4) Tentative Meeting Schedule. Zipperer submitted a tentative 2007 meeting schedule, with regular Board meetings on the third Monday of each month, the Annual meeting to be held on April 10th, road inspection/tour on May 7th, budget work session on October 15th, and Budget/Special meeting on November 19th, with Open Book and Board of Review to be determined. Resolutions: Resolution No. 01-2007 TB - Tourism Zone and Tourism Entity Agreement - Room Tax. The resolution was tabled. Resolution No. 02-2007 TB - Special Ad-hoc Committees & Appointment. Motion by Staveness and seconded by Tice to approved Resolution No. 02-2007 TB, with appointments as follows: Clark Lake Watershed Monitoring Project-Supervisor Dan Woelfel, and Door County "Smart Growth" Plan Oversight Committee-Bart Munson and Leif Lautenbach (alternate), Town Comprehensive Plan members. Motion carried, unanimously. Ordinance: Ordinance No. 2007-01 - Ordinance Regulating Alcohol Beverages and Licensing. No action was taken, in draft form only. As indicated in Pending Business, 3) above, the ordinance will be discussed at the informational gathering on January 29th. Announcements: Notice of Petition for Zoning Amendment received January 13, 2007, from John Holmes and request to increase allowance of additions in manufactured home park. The matter will be brought back in February. Dam, Park & Rec Board-Wednesday, January 17th, at 6:00 p.m. Door County Unit meeting-Thursday, January 18th, at Coun's C Club/Brussels Comprehensive Plan Committee-Wednesday, January 24th, at 6:00 p.m. Meeting with BayLake Regional Planning Commission, Monday, January 29th, at 7:00 p.m. Board of Supervisors' Meeting-Monday, February 19th, at 7:00 p.m. Agenda Items for Next Meeting: Burn permits Town Hall/building fund Holmes petition for zoning amendment Taxpayer intercept program Tourism Zone/Entity ¨C Room Tax Adjourn: Motion by Staveness and seconded by Woelfel to adjourn. Motion carried unanimously. Adjourned at 10:35 p.m. Respectfully submitted, Linda D. Wait, Clerk [approved 2/19/07]