Home Page: Board Minutes
June 26, 2006 JUNE BOARD MEETING
TOWN OF SEVASTOPOL Door County, Wisconsin BOARD OF SUPERVISORS’ MEETING MINUTES Monday, May 15, 2006 - Meeting Room, Modular Building at Sevastopol Schools 4550 STH 57, Sturgeon Bay, Wisconsin Call to Order: Chairman Leo W. Zipperer called the meeting to order at 7:00 p.m. Pledge of Allegiance: Chairman asked all to rise and join in reciting the Pledge of Allegiance. Establish Quorum/Roll Call: Roll call was taken. Chairman Leo Zipperer, Supervisors Dan Woelfel, John Staveness, Tom Girman and Chuck Tice, along with Clerk/Treasurer Linda Wait were in attendance. Also In Attendance: Laddie Chapman, Bob Stracka, Justin McDonald, Sturgeon Bay Fire Chief Tim Herlache, Richard Kinka, Biz Virlee, Dick Shappell and Pat Miller. Citizens Concerns: None. Presentation of Agenda/Properly Noticed: The Clerk stated that the agenda was properly noticed. Motion by Tice and seconded by Woelfel to adopt the agenda, as proposed. Motion carried. Correspondence: 1) Rock Ridge Development/Parent – notice of withdrawal from major land division and redesign as minor subdivision using certified survey maps. 2) Independent Inspections, Ltd.- notice of noncompliance with Town Ordinance 99.04 (building ordinance) for failure to schedule inspections and obtain occupancy permit. Correspondence was forwarded for two separate violations and, if not corrected, will be submitted to legal counsel for further action. 3) Door County Planning Department – notice of adoption of the new Door County Land Division Ordinance, by Door County Board. 4) Door County Board of Adjustment – notice of public hearing on Schartner/Brauer request to reconfigure two lots to be held on May 23, 2006 at 6:30 p.m. 5) Door County Corporation Counsel – correspondence with boilerplate “Permit for Outdoor Wood-fired Furnace” (Liberty Grove) and ok for other towns to use. 6) City of Sturgeon Bay Fire Department – April 2006 Fire Report reflecting 6 calls and 23 fire inspections. 7) City of Sturgeon Bay Fire Department – notice of completion of fire inspections for businesses holding liquor license and renewal 2006-2007. 8) Turkey Trot/Sevastopol Schools – application and Town approval for permission to detour traffic on STH 57 from Ripp to Dunn Road on November 4, 2006. The contact person is Jeff LaPlant. 9) Wisconsin Department of Revenue – recalculation of 2005 Equalized Value with “Adjusted State Value” at $593,907,500 (due to change in class for ag property). 10) Wisconsin Department of Revenue – notice of compliance in educational program for Associated Appraisal Consultants. 11) County Quarterly Notification of Farmland Preservation Relinquishments (January-March 2006). 12) Door County Planning Department – Zoning permits issued April 2006. 13) Independent Inspections, Ltd. – building permits/inspections/billing recap for April 2006. 14) UW-Extension – Sevastopol School Community Survey to local government officials. 15) Charter Communications – notice of installation of underground cable line with estimated completion date of June 30, 2006. 16) Door County Comprehensive Plan 2030 – notice of Housing Advisory Workshop to be held on May 23, 2006. 17) Open House Invitation for the new Gibraltar Fire Station to be held Sunday afternoon, May 21st. 18) Bay Shore Property Owners Association – copy of letter forwarded to City of Sturgeon Bay Mayor and Council members regarding “Big Box” development. By consensus, all correspondence was accepted and will be placed on file, without any item being referred to a specific committee for further review or action. Minutes: Motion by Woelfel and seconded by Girman to approve the minutes of the Board of Supervisors’ meeting held on April 12, 2006. Motion carried. Clerk/Treasurer Monthly Reports/Vouchers/Bills/Claims: Motion by Staveness and seconded by Tice to accept the treasurer’s report for April and to approve the vouchers, bills and claims for the month of April 2006. Motion carried. Oral Committee Reports: PEG-Cable Channel Committee – Girman indicated that Tom Soik would be available to provide the Board with an annual status report and answer any questions on Channel 19. Comprehensive Plan Committee – Staveness indicated there will be an additional meeting with Omni Associates to clarify additional items and then move forward on a contract to provide final product for the Town. Committee Minutes: The following committee minutes were accepted and will be placed on file: ● Dam, Park & Rec Committee minutes of April 10, 2006; ● Comprehensive Plan Committee minutes of April 5, 2006; and ● Fire/Rescue Services Committee minutes of April 7, 2006. Door County Sheriff’s Department: Deputy Mark Hilsabeck was present to answer questions, address concerns and provide updates on the vandalism of the Sevastopol buses and restrooms at Cave Point Park, and the recent diesel fuel spill along Bluff Drive/Martin Road. Speeding on Cherry Road continues to be an issue. Deputy Hilsabeck was thanked for his attendance and information. [deviation from agenda order] New Business: 3) Fire Condition Advisory Signs. Rich Kinka, on behalf of the Glidden Drive Association, made a presentation and requested the Board’s support of their efforts to install three fire condition warning signs along Glidden Drive. The cost of the signs and posts would be paid for by the Association, and the Association would be in charge of their maintenance. Rich had a sign available, which would indicate a “caution,” “medium,” or “high” fire advisory level. The signs would be subject to any applicable visibility and/or right-of-way restrictions. Fire Chief Herlache was present and indicated his support for the project. Following the presentation and discussion, motion by Woelfel and seconded by Staveness to support the Association in its efforts for placement of the fire advisory signs on Glidden Drive. Motion carried. Clerk will forward letter to Commissioner Kolodziej-Door County Highways. 5) Fire Protection Services. Girman presented the proposed Fire Protection Service Agreement recently negotiated between the City of Sturgeon Bay and the Town based upon the previous Memorandum of Understanding (MOU) . The fee will now be based upon the greater of the following two calculations: (a) previous year fee plus one-half mil per thousand of new construction completed during the year; or (b) fee from the previous year plus percentage increase equal to Sturgeon Bay Fire Department budgeted operating expense. In either event, the percentage increase will be capped at 5% per year. Chief Herlache indicated that the agreement will be reviewed by the City Council on May 16th. Once approved by the City Council, a formal agreement with appropriate attachments will be submitted for execution by the parties. Chairman Zipperer commended Girman for his time, effort and “stick-to-it-tiveness” and Girman responded with a thank you to the City and Chief Herlache for their cooperation and efforts, as well. Motion by Girman and seconded by Woelfel to accept the proposed agreement, with the minor correction to add “budgeted” operating expense at Sec. 3.B. Motion carried. Pending Business: 3) Kids Vote, Too. Clerk Wait submitted the Kids Vote Results from the April 4, 2006 Sevastopol School District election, as provided by Mark Nelson. The program is co-sponsored and funded by the Sturgeon Bay Noon Rotary and the Sturgeon Bay Visitor & Convention Bureau. There were a total of 134 votes cast by the students at the April election and the event was manned by volunteers from the community, with voter booths and ballot box set up for their use. Mark indicated that they intend to return for the fall election. New Business: 1) Comprehensive Plan Committee. Staveness indicated that the next meeting with the Omni consulting firm is scheduled for June 7th at 7:00 p.m. It is hoped that a contract will be put into final draft, submitted for review by our legal counsel, and then to the Board for approval, hopefully at its next meeting on June 26th. 2) Bialk – Petition for Grant of Variance. Woelfel summarized the Bialk petition for a grant of variance from the 75’ setback from the ordinary high water mark. The property is located on Bay Shore Drive, at Little Harbor and was recently viewed by Board members. The Door County Planning Department provided the correspondence that had been exchanged between the parties, along with a “building envelope” and site plan. Woelfel also obtained a report from the Door County Sanitarian’s office. Following discussion, motion by Tice and seconded by Woelfel that the Board not support and recommend denial of the Bialk petition for grant of variance. Motion carried. Clerk will notify Board of Adjustment of such recommendation. 4) Renewal Alcohol Beverage License-Class B Beer (seasonal). Motion by Girman and seconded by Tice to approve the renewal of the alcohol beverage licenses to Institute & Valmy Athletic Club and the Sevastopol Dam, Park & Rec Board for the period May 1, 2006 – October 31, 2006. Motion carried. 6) Roads 2006 – Identify/Application/RFP-Quote. Zipperer reported on the recent road inspection tour on May 5, 2006 and submitted a list of roads determined to be in need of work this year. Cinnamon Court (Reynolds/south of Townline) will need to be constructed. Motion by Woelfel and seconded by Girman to authorize Chairman to obtain bids for Cinnamon Court reconstruction with new culvert installation, corrected footage, completion date and return for approval. Motion carried. The Chairman was directed to obtain costs for various road applications from other municipalities doing projects in the private sector and determine if bids should be requested when compared to quotes from the Door County Highway Department. A special meeting may be called to review 2006 road projects prior to the June 26th meeting to share said information. Resolutions: Resolution No. 03-2006 TB “Compensation – Per Diem” (Resolution was approved April 17, 2006; corrected copy submitted for records) Resolution No. 04-2006 TB “Per Diems, mileage and allowable expenses” Motion by Girman and seconded by Tice to approve Resolution No. 04-2006 TB. Motion carried. Resolution No. 05-2006 TB “Committee Appointments” 2006-2007 Motion by Woelfel and seconded by Tice to approve Resolution No. 05-2006 TB. Motion carried. Resolution No. 06-2006 TB “Dam, Park & Rec Board” Motion by Tice and seconded by Woelfel to approve Resolution No. 06-2006 TB. Motion carried. Resolution No. 07-2006 TB “Town First Responders” Motion by Staveness and seconded by Girman to approve Resolution No. 07-2006 TB. Motion carried. Announcements: ● Next Board of Supervisors’ meeting – Monday, June 26th, at 7:00 p.m. Next Agenda Items: • Soik Communications ● Omni contract ● Fire Protection Agreement ● Roadwork 2006 Adjourn: Motion by Woelfel and seconded by Girman to adjourn. Motion carried. Adjourned at 9:30 p.m. Respectfully submitted, Linda D. Wait, Clerk [approved 6/26/06]