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April 17, 2006 Board Minutes - April 2006
TOWN OF SEVASTOPOL Door County, Wisconsin BOARD OF SUPERVISORS’ MEETING MINUTES Monday, April 17, 2006 - Meeting Room, Modular Building at Sevastopol Schools 4550 STH 57, Sturgeon Bay, Wisconsin Call to Order: Chairman Leo W. Zipperer called the meeting to order at 7:00 p.m. Pledge of Allegiance: Chairman asked all to rise and join in reciting the Pledge of Allegiance. Establish Quorum/Roll Call: Roll call was taken. Chairman Leo Zipperer, Supervisors Dan Woelfel, John Staveness, Tom Girman and Chuck Tice, along with Clerk/Treasurer Linda Wait were in attendance. Chairman welcomed newly-elected Supervisor Tice to the Board. Door County Sheriff’s Department: Deputy Bob Lauder was present to answer questions and address concerns. He mentioned some of the unfortunate recent activities — vandalism of the Sevastopol buses and restrooms at Cave Point Park, along with the theft of some fire and house signs. Residents were urged to report immediately any suspicious activity. Zipperer also mentioned requests for additional 4-way stops and that our park and launch areas would be opening shortly; specifically the port-a-pots which seemed to be frustration targets. Tice asked on the status of investigation as to the recent diesel fuel spill along Bluff Drive/Martin Road. Deputy Lauder was thanked for his attendance and information. Also In Attendance: Laddie Chapman, Bob Stracka, Bill Kiehnau, Bart Munson, Biz Virlee, Jo Ann Schley, Tom Jung and Paige Funkhauser. Citizens Concerns: Bob Stracka indicated that he saw some apparent construction debris along STH 42/57 just before the Mill intersection. Presentation of Agenda/Properly Noticed: The Clerk stated that the agenda was properly noticed. Motion by Staveness and seconded by Tice to adopt the agenda, as proposed. Motion carried. Correspondence: 1) Sturgeon Bay Fire Department – February and March 2006 Fire Reports, with reminder about grass fire season. 2) Door County Planning Department – zoning permits issued for February and March 2006. 3) Independent Inspections, Ltd.- Billing recap for building permits issued February and March 2006. 4) Notice from Rural Insurance with summary of changes for Business Owners Policy. 5) From Environmental Compliance Consultants, Inc., addendum to groundwater and soil impacts notification for former Pete’s Valmy Motors property. 6) Notice of Timber Cutting – William Schartner at Country View/Whitefish Bay. 7) Wisconsin Department of Natural Resources – printouts of land enrolled in the Forest Crop Law (FCL) or Managed Forest Law (MFL) as of January 1, 2006. 8) Wisconsin Department of Administration – Calendar Year 2005 Housing Survey, along with 2006 Comprehensive Planning Activities Survey. There were 32 new single family units and 2 two-family units added in 2005. 9) Door County Addressing Specialist Ken Pollock – corrections to address on Gordon Road (formerly Hummingbird St.) and to southeast side of Egg Harbor Road to improve emergency response capabilities and augment enhanced 911 system. 10) Door County Resource Planning Committee notice of public hearing on comprehensive revision of the Door County Land Division Ordinance. 11) U.S. Department of Interior – request for additional information on distribution of Hine’s emerald dragonfly and impact on habitat. By consensus, all correspondence was accepted and will be placed on file, without any item being referred to a specific committee for further review or action. Minutes: Motion by Girman and seconded by Woelfel to approve the minutes of the Board of Supervisors’ meeting held on February 20, 2006. Motion carried. Clerk/Treasurer Monthly Reports/Vouchers/Bills/Claims: Motion by Staveness and seconded by Girman to accept the treasurer’s report for February and March 2006. Motion carried. Motion by Woelfel and seconded by Tice to approve the vouchers, bills and claims for the months of February and March 2006. Motion carried. Oral Committee Reports: None. Committee Minutes: The following committee minutes were accepted and will be placed on file: ● Dam, Park & Rec Committee minutes of February 13, 2006 and March 7, 2006; ● Comprehensive Plan Committee minutes of March 15, 2006; and ● Fire/Rescue Services Committee minutes of September 15, 2005. [deviation from order] NEW BUSINESS: 4) Comprehensive Plan Committee – Approval of Consultant. Jo Ann Schley, as Chairman, indicated the Committee did interview three consultants who have submitted an RFP for our Comprehensive Plan. By a majority of votes, Omni Associates of Appleton was selected and submitted for Board approval so that contract negotiations may begin. Bob Stracka, Bart Munson and John Staveness, as Committee members, also commented on the selection. Omni indicated that it would take approximately 18 months to complete the plan. Following discussion, motion by Girman and seconded by Staveness to approve the recommendation of the Committee that Omni Associates be selected as the preferred vendor and move forward on contract negotiations. Motion carried. 1) Holding Tanks – Permits Issued/Discussion on Fee. Holding tank agreements were approved for Len Duncan (Bay Shore Drive), Gary Haen (Clark Lake) and Kieff/England (Little Harbor Road). Schley questioned the necessity for the $250 holding tank fee. Zipperer explained that the fees not only covered emergency pumping but also the required removal of a faulty tank. He also explained that there is no fee for replacing a now-failing system installed after July 1, 1980. 2) Brilliant Cities – Approval of Cable TV Agreement. Girman indicated that the PEG/Cable Channel Committee members, along with Town Attorney Randy Nesbitt, had reviewed the revised Brilliant Cities Cable Television Franchise Agreement and now seeks Board approval to enter into that agreement. Motion by Woelfel and seconded by Staveness to approve the Cable Television Franchise Agreement between the Town of Sevastopol and Brilliant Cities of Door County, LLC. Girman indicated that the franchise fee would be 5% (same as Charter). Motion carried. 3) Trent Olsen - Notice of Claim regarding Assessment. After reviewing building inspection records, it was determined that there were no improvements to the Trent and Jennifer Olsen property located at 5856 Timber Ridge Road as of January 1, 2005; therefore the assessed value of improvements was in error. The April 10, 2006 letter of Associated Appraisal Consultants confirmed that there should not have been an improvement assessment and recommended that the Olsens be refunded the amount of taxes paid on the assessed improvements. Motion by Staveness and seconded by Tice that the Olsens be refunded $1,210.75, plus statutory interest, with the stipulation that Olsens first provide proof of payment in full of the 2005 tax bill. Motion carried. 5) Schartner/Brauer – Grant of Variance to reconfigure lot line. Motion by Girman and seconded by Staveness to recommend approval of the petition for grant of variance by the Door County Board of Adjustment. Motion carried. Clerk will notify the Board of Adjustment/Door County Planning Department of Board recommendation. 6) Fire Protection Services – Agreement with City of Sturgeon Bay. Girman explained recent negotiations with the Sturgeon Bay Fire Department and submitted a Memorandum of Understanding to outline the tentative agreement for a 5-year contract. The fee for fire protection service would be based on one of two options, (1) actual fire cost from the previous year ($298,717) plus percentage of new construction or (2) actual fire cost from previous year plus percentage of increase to the fire department’s operating budget; and in either event capped at a 5% increase. Motion by Woelfel and seconded by Staveness to approve the memorandum of understanding with the City of Sturgeon Bay and proceed to inform them that we are interested in finalizing a contract based upon that agreement as proposed. Motion carried. 7) Videotaping Community Events/Proposal. Girman explained that Laddie Chapman has been doing videotaping pro bono (no charge) on behalf of the Town and is now looking for compensation. The proposal suggests recording up to 24 events per year and compensation of $75 for each event session, plus additional compensation to an assistant. Girman also reported that we have received the new taping equipment and is in use for the first time tonight. Discussion followed, including a request for clarification on what Tom Soik and the City of Sturgeon Bay provide per our agreements with them. Motion by Woelfel and seconded by Staveness to refer this matter back to the PEG/Cable Committee for further review. Motion carried. 8) Premier Concrete, Inc. (PCI)/Walker Quarry. Dean Graff of the Door County Soil& Water Conservation Department would like confirmation that there are no outstanding disputes between PCI and the Town of Sevastopol with regard to the quarry at Walker/Peterson Roads. PCI has submitted its revised Nonmetallic Mining Reclamation Plan and has received conditional approval. Zipperer indicated that everything appears to be in accordance with the plan, together with correcting the stormwater drainage. The Clerk is instructed to forward a letter indicating that there are no disputes and also request that the Town be provided with the copy of final Reclamation Plan agreement. 9) Alcohol Beverage License Fees – processing and publication. The Clerk indicated there will be an increase in fees as to publication of liquor license applications. Motion by Staveness and seconded by Girman that license holders shall be charged actual publication fees, plus an administrative fee for processing. Motion carried. Announcements: • Road Inspection – Friday, May 5th at 9:00 a.m. ● Next Board of Supervisors’ Meeting – Monday May 15th at 7:00 p.m. Resolutions: Resolution No. 03-2006 TB “Compensation – Per Diem” Motion by Tice and seconded by Woelfel to approve Resolution No. 03-2006 TB whereby the current compensation rate of $10 per hour, not to exceed 8 hours per day, shall continue and is extended to all members appointed to Committees, Boards and Commissions (Town Board members as well) plus additional and allowable expenses. Motion carried. Next Agenda Items: • Resolution No. 04-2006 TB – Per Diem Meals, Mileage and Expenses. ● Confirm assignments to Committees/Recommendation for New Committees ● Discussion on updating ordinances ● First Responder – Increase in number of Authorized First Responder group Adjourn: Motion by Woelfel and seconded by Girman to adjourn. Motion carried. Adjourned at 9:20 p.m. Respectfully submitted, Linda D. Wait, Clerk approved 5/15/06