Home Page: Board Minutes
September 26, 2005 SEPTEMBER 2005 BOARD MINUTES
BOARD OF SUPERVISORS’ MEETING MINUTES Monday, September 26, 2005 - Meeting Room, Modular Building at Sevastopol Schools 4550 STH 57, Sturgeon Bay, Wisconsin Call to Order: Chairman Leo Zipperer called the meeting to order at 7:00 p.m. Pledge of Allegiance: Chairman asked all to rise and join in reciting the Pledge of Allegiance. Establish Quorum/Roll Call: Roll call was taken. Chairman Leo Zipperer, Supervisors Tom Girman, Jo Ann Schley, John Staveness, Dan Woelfel and Clerk/Treasurer Linda Wait were in attendance. Door County Sheriff’s Department – Deputy Report: Door County Sheriff’s Deputy Brad Shortreed was present to answer questions and to address any concerns or complaints. Zipperer mentioned the large number of bicyclists in the area for the recent “Century Bike Ride” with close to 2,000 participants and the “Turkey Trot” walk/run that will take place on Saturday, November 5th. Motorists should exercise caution for bikers and pedestrians. There were also some questions and answers regarding motorbikes and farm equipment operators. Citizen Concerns: Bob Stracka stated that the Clark Lake Advancement Association has formed an informational and safety committee and members of the Association are welcome to become involved. Charlie Jarman urged the Board to be sure that lands receiving farmland credits did indeed qualify and were not just idle, non-producing land. He also referred to the recent “Cost of Community Services” report which comments on the revenue generated versus cost of services for residential and agricultural lands. (Copies on file at the office.) Presentation of Agenda/Properly Noticed: The Clerk stated that the agenda was properly noticed. Motion by Schley and seconded by Staveness to adopt the agenda. Motion carried. Correspondence: 1) Door County Planning Department: (a) conditional use permit issued to Thomas and Ruth Hansen and (b) recommendation for approval of a modified zoning amendment petition to rezone portion of the Zahn property along Hwy 42/57 to commercial center, with portion to be delineated as wetland. As District 14 Supervisor to the County Board, Zipperer submitted additional correspondence addressed to the RPC for clarification on the wetland delineation and who should bear that cost. 2) Juvenile Restitution Program, $75 received as reimbursement for theft of town property (traffic sign). 3) Attorney Nesbitt’s letter to Robert Olson summarizing the process involved in detaching property from one school district to another. 4) Notice from Wisconsin Department of Transportation advising of newly created Division of Transportation Systems Development and Local Program Management-Consultant Section, with Northeast Region contacts list. 5) Wisconsin Department of Commerce records update for Safety and Buildings Division. 6) Wisconsin Department of Natural Resource Forest Crop Law – Transfer Order for Baudhuin and Managed Forest Law – Transfer Orders for Riederer and Staats. 7) Bay-Lake Regional Planning Commission notice of Regional Comprehensive Plan Open Houses. It was suggested that a Comprehensive Plan Committee member attend one of the sessions. 8) Building permits issued by Door County for the period 7/19/05 – 8/25/05. 9) Billing Recap from Independent Inspections, Ltd., for August 2005 building permits. 9) Sturgeon Bay Fire Department August 2005 Fire Report. 10) Door County Highway Department – Local Roads Improvement Program (LRIP). Zipperer advised that our Town does not qualify for any entitlement at present, although future work on Cinnamon Court may be a possibility. 11) Wisconsin Department of Transportation – certification of roads due September 30, 2005. This is the basis for our gas tax credits - Chairman to complete and submit. 12) Door County Green Fund – grant application and information for permanent protection of Door County lands. 13) Door County Environmental Council and Door County Land Trust – findings of “Cost of Community Services Study (COCS) for Town of Nasewaupee and Gibraltar. 14) Olde Stone Quarry Boat Launch/Harbor of Refuge – updated site plan from Coastal Planning and Design, Inc. - photocopy was provided with layout. The correspondence was accepted and placed on file without further action. Schley will share the “Cost of Services Study” with the Comprehensive Plan Committee. Minutes: 1) Motion by Woelfel and seconded by Girman to approve the minutes of the Board of Review held on August 22, 2005. Motion carried. 2) Motion by Schley and seconded by Girman to approve the minutes of the Planning & Zoning Committee held on August 22, 2005. Motion carried. 3) Motion by Staveness and seconded by Woelfel to approve the minutes of Board of Supervisors held on August 22, 2005. Motion carried. 4) Motion by Woelfel and seconded by Staveness to approve the minutes of the Special Meeting held on September 13, 2005 regarding the alcohol beverage license application of McClellan Holdings, LLC. Motion carried. Clerk/Treasurer Monthly Reports/Vouchers/Bills Claims: Motion by Schley and seconded by Woelfel to accept the treasurer’s report and approve vouchers, bills and claims for August 2005. Motion carried. Oral Committee Reports: PEG – Cable Channel Committee. Girman reported on the status of a proposed contract with Brilliant Cities. Legal advice, to be used sparingly, would be enlisted for refining of contract language. Brilliant Cities will be conducting two “open house” sessions, October 3rd and October 5th, and Girman and Zipperer will plan to attend one of the sessions. Fire/Rescue Services Committee. Girman reported that he and Chairman attended recent meeting with City of Sturgeon Bay Mayor, Fire Chief and Administrator on our concerns for escalating fire protection costs in light of tax levy and spending caps. A joint committee with Town of Sturgeon Bay will be formed to review costs for 2007. Girman also mentioned that annual permits are required for burn barrels and a notice will be published to that effect. This will be discussed further at “Pending Business.” Committee/Board Minutes: Motion by Staveness and seconded by Schley that the following Committee minutes be accepted and placed on file: Comprehensive Plan Committee - July 20, 2005 Dam, Park and Rec Committee - August 17, 2005 Fire/Rescue Services Committee - August 23, 2005 PEG-Cable Channel Committee - August 3, 2005 Motion carried. Pending Business: 1) Municipal Taxpayer Commission. Representative Bies is trying to introduce legislation to reduce NWTC costs. The group will be meeting soon to discuss the future course of action. 2) Road Work 2005/Street Signs. The County is in the process of replacing E911/Fire signs. New and replacement street signs have arrived and will be put in place. All 2005 roadwork has been completed. Haberli (from South Brauer to Ploor) and Whitefish Bay (from 42 East ½ mile) are on hold for now, pending total costs year-to-date from Highway Department. 3) Long Range Capital Expenditures/Five Year Plan. Girman mentioned the need for more sophisticated recording equipment for Channel 19 broadcasts and will review some proposals. This and the other items will be brought to the budget work session. Some Valmy residents would like consideration of development of a park. 4) NWTC – First Quarter Payment 2006. There was a brief discussion on local enrollment and how spending limits might be controlled. 5) Burning Permits. In compliance with the Door County Burn Ordinance, an annual burn barrel permit will be required. Copies should be turned in to the Clerk for submission to the Sturgeon Bay Fire Department. Notice of the requirement for a burn barrel permit will be published in the Door County Advocate. 6) Water Rescue Agreement with Town of Jacksonport for water rescue operations approved. 7) Brilliant Cities – Status. As Girman stated in his oral committee report above, the contract is being carefully reviewed and fine-tuned as to verbiage, with assistance from our attorney. 8) Sesquicentennial Celebration. Nothing new for now—2009 will mark 150 years! 9) Newsletter. Woelfel will try to get something together for December or January. He has a list of potential subjects and would like an article from each of the Supervisors and the Clerk. Bob Stracka offered an article from the Clark Lake Advancement Association. The matter will be brought back next month. New Business: 1) Residential Curbside Trash/Recycling Collection-Discussion of RFP. The clerk/treasurer was instructed to contact Waste Management, Going Garbage and Onyx Services and requested a proposal for residential curbside trash and recycling collection for approximately 1,750 residences. The proposal was to include cost of once-a-week pickup, with alternating weeks of recyclables and paper, provision of container, contract term and annual increases. Jeff Johnson from Going Garbage and Joe Carter from Onyx gave a brief presentation on behalf of their respective company. It was noted that this issue was voted down at the annual meeting in 2001. Discussion followed on various concerns, such as costs, days of pick up, size of containers and commercial collection. A follow-up letter will be faxed to Onyx, Going Garbage and Waste Management for more specific cost proposals due for Board budget work session review by October 4, 2005. 2) Tax Levy Limit Worksheet. We received from the Wisconsin Department of Revenue a “Levy Limit Worksheet.” This includes our municipality’s 2004 municipal tax levy, levy limit based on 2% growth factor, levy limit based on new construction 2.468% and levy limit based on the higher of the two growth factors. Our 2005 levy limit is $505,588. Ordinances: Ordinance No. 2005-01 “An ordinance relating to the operation of snowmobiles on designated Town roads in the Town of Sevastopol.” Motion by Schley and seconded by Staveness to approve Ordinance No. 2005-01. Motion carried. The ordinance will become effective the day following publication. Announcements: Comprehensive Plan Committee – Wednesday, September 28th – 6:00 p.m. Budget Work Session – Tuesday, October 4th – 6:00 p.m. Board of Supervisors’ Meeting – October 24th – 7:00 p.m. Budget Hearing/Special Meeting – Monday, November 14th- 7:00 p.m. Agenda Items for Next Meeting: Trash collection/Newsletter/Brilliant Cities Adjourn: Motion by Staveness and seconded by Schley to adjourn. Motion carried. Adjourned at 9:20 p.m. Respectfully submitted, Linda D. Wait, Clerk [approved 10/24/05]