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June 20, 2005 BOARD MINUTES - JUNE 2005
TOWN OF SEVASTOPOL Door County, Wisconsin BOARD OF SUPERVISORS' MEETING MINUTES Monday, June 20, 2005 - Meeting Room, Modular Building at Sevastopol Schools 4550 STH 57, Sturgeon Bay, Wisconsin Call to Order: Chairman Leo Zipperer called the meeting to order at 7:00 p.m. Establish Quorum/Roll Call: Roll call was taken. Chairman Leo Zipperer, Supervisors Tom Girman, Jo Ann Schley, John Staveness, Dan Woelfel and Clerk/Treasurer Linda Wait were in attendance. Door County Sheriff's Department-Deputy Report: None. Citizen Concerns: None. Presentation of Agenda/Properly Noticed: The Clerk stated that the amended agenda was properly noticed. Motion by Staveness and seconded by Schley to adopt the agenda. Motion carried. Correspondence: 1) Chairman Zipperer sent a ¨thank you¨ note to the Bay Shore Property Owners Association for the organized "pick up" on Bay Shore Drive on May 14th. Their clean-up effort was a large success. 2) From the Door County Planning Department, notice of hearing before Board of Adjustment regarding Thomas and Ruth Hansen request for variance setback. The public hearing will be held on Tuesday, June 28, 2005. (At a special meeting held on June 2, 2005, the Town Board recommended approval of the Hansensˇ¦ petition.) 3) Letter from Door County Soil & Water Conservation Department to Premier Concrete, Inc., requiring additional provisions to its submitted reclamation plan. 4) Notice of Timber Cutting - Stoeger, Vuco and Quella properties. 5) A "thank you" from the Door County 4-H program for purchase of Door County Plat Books, along with an updated large color copy of town map, which is on display in the Town meeting room. 6) From School District of Sevastopol, a letter of thanks to the Sevastopol First Responders/Town Board for preparation and presenting the mock disaster held on May 13, 2005. Also included was a list of all participants. 7) From Charter Communications, information about the products and services offered, prices, conditions and instructions. 8) Letter from 1000 Friends of Wisconsin and email from Wisconsin Realtors Association urging support and restoration of Smart Growth in the state budget. 9) Glacierland Resource Conservation and Development, Inc. annual report FY 2004 with highlights and summary of activities/projects. 10) Adopt-A-Beach program has a new name ˇV ˇ§Alliance for the Great Lakesˇ¨ 11) Independent Inspections, Ltd.-Building recaps for May 2005. 12) Door County Planning Department - Construction permits for April and May 2005. The Smart Growth information will be forwarded to the Planning & Zoning Committee. The other correspondence was accepted and will be placed on file, without referral to a specific committee for further review or action. Minutes: Motion by Woelfel and seconded by Girman to approve the minutes of the May 15, 2005 Board of Supervisors' meeting. Motion carried. Motion by Staveness and seconded by Schley to approve the minutes of the June 2, 2005 Special Meeting. Motion carried. Clerk/Treasurer Monthly Reports: Motion by Schley and seconded by Girman to accept the treasurer's report for May 2005 and place on file. Motion carried. Vouchers/Bills/Claims: Motion by Staveness and seconded by Woelfel to approve the vouchers, bills and claims for the month of May 2005. Motion carried. Oral Committee Reports: None. Committee/Board Minutes: The Dam, Park and Rec Committee minutes of May 4, 2005 were accepted and placed on file. Pending Business: 1) Sturgeon Bay Fire Department. The May 2005 Fire Report was received and reviewed. There were 4 calls in May resulting in 36.4 total staff hours. There were 31 fire inspections conducted, with 11 violations. Chief Herlache, Lt. Stuewer and FF Frangipane participated in the mock disaster held at Sevastopol High School on Friday, May 13th. 2) Municipal Taxpayers Commission. No status report at this time. The next meeting is scheduled for June 23rd at 9:30 a.m. to be held in Baileys Harbor. 3) Door County Outdoor and Refuse Burning and Fireworks Ordinance was approved by County Board on May 24, 2005. The setback on outdoor wood furnaces from adjoining property was reduced from 300 feet to 100 feet. 4) Road Work Authorization 2005. Authorization was provided to Door County Highway Commissioner John Kolodziej and Superintendent Thad Ash for road work and culvert replacement to be completed in 2005. 5) Request for Proposal (RFP) Fire Protection Services Consultant. Girman reported that the Fire/Rescue Services Committee, at its last meeting, recommended that an ad be published soliciting consultant services regarding the creation of a town fire department. The ad ran in the Door County Advocate on two occasions and letters of interest/proposals are to be received no later than July 15, 2005. 6) The Door County Unit of WTA met in Egg Harbor on Thursday, June 16th. Highway Commissioner John Kolodziej was the featured speaker. In addition to explaining the functions of the highway department, there was also discussion on refuse, trash and recycling collection, although the County has no activity in that regard. 7) Clark Lake Grant Study. Bob Stracka was out of town and unable to provide a status report. Zipperer did receive a call from Paul Schumacher who would like to address the Board at its next meeting. 8) Newsletter. Woelfel reported that we continue to receive positive comments. Some seasonal residents thought it might be helpful to know the locations of our town parks. Timing for the next issue has yet to be determined; total expenditures for the last issue unknown as of this date. 7:30 p.m. Special Report: Mike Standish, president of the Bay Shore Property Owners Association (BSPOA), explained that their group consists of approximately 180 property owners (300 individuals) along Bay Shore Drive and feeder roads, from Murphy Park south to Bluebird Lane. The Association is interested in protecting the quality of the Lake and Bay water, groundwater, drinking water and wetlands. Mike summarized the water testing program planned for 2005, which enlists the aid of approximately 20 volunteers over a 12-week period. Partners with BSPOA are Door County Soil & Water Conservation, UW-Oshkosh, Nature Conservancy and Door County Land Trust. Testing includes E. coli, nutrients, pH, temperature, turbidity, conductivity and salinity. Results will be shared with Partners and the public. New Business: 1) Renewal Applications-Alcohol Beverage Licenses. Following some discussion on future required hours of operation, ordinance requirements and reserve license, motion by Schley and seconded by Staveness to approve the Beverage License Renewal Applications (per attached list). Motion carried. 2) Trash Collection. Waste Management has notified Door County residents that it will discontinue curbside collection services effective July 1, 2005. Zipperer noted that in 2002, Waste Management and Superior Services (now Onyx) had solicited the Town for curbside pickup, but the majority of electors present were not in favor of including collection services on the tax roll. No action will be taken at this time and trash collection will be left on an individual basis. 3) Long Range Capital Expenditures. Some items for consideration may be cable connection, computer/copier upgrade, town property/office/meeting room facilities, continuation of newsletter, park improvements and expansion and comprehensive plan. It was recommended by our auditor that we have a plan in place. Items remain open to suggestion. 4) Former Meyer Klass (Muskat) Property. Presently, this is in the hands of the Door County Sanitarianˇ¦s office which has ordered a cleanup of the property. 5) Fire Inspection/ Compliance and Liquor License Ordinance. No action at this time, pending future discussion. 6) Animal Control. A letter dated May 17, 2005 from the Door County Humane Society did include a listing of the current Board of Directors. Woelfel reported that since that date, an interim Board is in place. We have yet to receive the bylaws, policies and procedures as previously requested. Following further discussion, motion by Girman and seconded by Staveness that we forward the $1,000 to Door County Humane Society, as budgeted, based upon their commitment to provide a listing of the new Board of Directors and bylaws. Motion carried (Woelfel abstained). 7) Town PEG Channel Agenda Announcer. Girman will address the suggestion of an interested student acting as an "agenda announcer/previewer" at the next meeting of the PEG-Cable Channel Committee. Ordinances: None. Resolutions: 02-2005 TB Committee Appointments 2005-2006ˇ¨ Zipperer submitted proposed committee appointments for the following Committees: Dan Park & Recreation, Planning & Zoning, Economic Development, Ethics, Fire/Rescue Services, Weed Commissioner, PEG-Cable Channel, Parliamentarian, Board of Review, Comprehensive Plan, "Ad Hoc" Building and Property, "Ad Hoc" Property Management and Other Appointees. Motion by Schley and seconded by Girman to approve Resolution 02-2005 TB. Motion carried. 03-2005 TB 2004 Budget Allocation/Use Following discussion on the allocation of dollars to specific projects which remain unused from the 2004 year budget ($111,800) be carried forward to the respective accounts for budget year 2005, motion by Staveness and seconded by Woelfel to approved Resolution 03-2005 TB. Motion carried. 04-2005 TB Administrative Costs. Following explanation and discussion on administrative and associated costs (research, processing, special assessments, copies), motion by Schley and seconded by Girman to approve Resolution 04-2005 TB. Motion carried. Announcements: The Clark Lake Advancement Association Annual Meeting on Saturday, July 2nd beginning at 9:00 a.m.-Jacksonport Town Hall. Fish Fry/Legion games at Town Park, Thursday, July 7th, beginning at 4:00 p.m. The Town Board will be on hand to serve food and beverages! The next regular Board of Supervisors' meeting will be held on Monday, July 18th at 7:00 p.m. Adjourn: Motion by Girman and seconded by Schley to adjourn. Motion carried. Adjourned at 8:32 p.m. Respectfully submitted, Linda D. Wait, Clerk [approved 7/18/05]