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February 21, 2005 BOARD MINUTES-FEBRUARY 2005
TOWN OF SEVASTOPOL Door County, Wisconsin BOARD OF SUPERVISORS' MEETING MINUTES Monday, February 21, 2005 Call to Order: Chairman Leo Zipperer called the meeting to order at 7:00 p.m. Establish Quorum/Roll Call: Roll call was taken. Chairman Leo Zipperer, Supervisors Tom Girman, Jo Ann Schley, John Staveness, Dan Woelfel and Clerk/Treasurer Linda Wait were in attendance. Door County Sheriff's Department-Deputy Report: None. Citizen Concerns: Bob Stracka thanked the Board for implementing the Clark Lake Advisory Council. The Clark Lake Advancement Association, in conjunction with other organizations, is applying for a grant to do a two-year study. Bob also urged the Board to go forward with a Smart Growth plan. Chairman Zipperer responded that these matters would be discussed later, as indicated on the agenda. Carl Scholz also expressed his thanks regarding the Clark Lake study and the Board's support of the project. Charles Jarman felt that the concerns expressed by Board members and others at the recent public hearings on Mining Reclamation Plans did some good to require additional safety provisions in those plans. Charlie also urged caution in proceeding on a Town hall/office building at this point. Woelfel said the focus now was to avoid additional investment and to make best use of the land we currently own. Pat Miller expressed concern for groundwater in light of the recent reclamation plans which were submitted. Presentation of Agenda/Properly Noticed: The Clerk stated that the agenda was properly noticed. Motion by Schley and seconded by Girman to adopt the agenda. Motion carried. Correspondence: 1) From the Door County Planning Department, updated pages of the Door County Zoning Ordinance related to multiple occupancy developments (MODs). 2) Notice of public hearing before the Door County Resource Planning Committee regarding petition to amend the Door County Land Division Ordinance as to lot depth, width and lines. 3) Sturgeon Bay Utilities-notice regarding access to property in order to respond to emergencies. It is recommended that driveways be maintained to 20' wide and vertical clearance of 13'6". 4) Bay-Lake Regional Planning Commission newsletter for February/March 2005. 5) Notice from Charter Communications of increase to broadcast basic service and decrease to expanded basic service. 6) From the Wisconsin Department of Natural Resources, notice of assisted lands grant to The Nature Conservancy. 7) Door County Planning Department - Construction permits for January 2005. 8) Independent Inspections, Ltd.-Building recaps for January 2005. By consensus, all correspondence was accepted and will be placed on file, without any item being referred to a specific committee for further review or action. Minutes: Motion by Staveness and seconded by Woelfel to approve the minutes of the January 18, 2005 Board of Supervisors' meeting. Motion carried. Clerk/Treasurer Monthly Reports: Motion by Schley and seconded by Woelfel to accept the treasurer's report for January 2005 and place on file. Motion carried. There was also a brief discussion on 2004 actual versus budget figures and carrying forward to the following year those unused amounts. We also received a "thank you" letter from the Door County Soil & Water Conservation Department for our recent donation of $1,000 to assist in the beach contamination source identification project. Vouchers/Bills/Claims: Motion by Woelfel and seconded by Staveness to approve the vouchers, bills and claims for the month of January 2005. Motion carried. Oral Committee Reports: On behalf of the Dam, Park and Rec Committee, Woelfel provided the finalized Park Pavilion guidelines and reservation form. Committee/Board Minutes: The Dam, Park and Rec Committee minutes of January 10, 2005; the Planning and Zoning Committee minutes of January 19, 2005; and the Cable Advisory Committee minutes of October 13, 2004 were accepted and placed on file. Pending Business: 1) Sturgeon Bay Fire Department. The January Fire Report was received and reviewed. There were 7 calls in January 2005. Also included was a copy of the 2004 Annual Fire Report for the Town of Sevastopol. 2) Smart Growth. Schley reported that after discussions with Rob Burke, UW-Extension Coordinator, it was the consensus of the Planning and Zoning Committee to seek guidance from the Board. It was the Committee's opinion that we should move forward with a Smart Growth ad hoc committee. There was some discussion on the previous Ad Hoc Land Use Committee Report in 2000 and what our new guidelines and expectations should be. Motion by Woelfel and seconded by Schley to establish an ad hoc group to address and create a comprehensive plan, referring to the previous report and updating as appropriate. Motion carried. Jim Bunning will check with the Bay Shore group and the matter will be brought up at the Annual Meeting to be held on Arpil 12th, with appointments to be made at the next regular Board meeting on April 18th. Anyone interested should call any of the Board members. 3) Door County Soil & Water Conservation Department (SWCD): Nonmetallic Mining Reclamation-NEA/PCI. In response to SWCD review and concerns expressed at the public hearing held on January 17, 2005, the SWCD will require additional provisions to the submitted Reclamation Plan of Northeast Asphalt, Inc. (quarry on Mathey Road). The additional provisions relate to discharge permit compliance, groundwater monitoring, surface runoff, location and extent of area affected, setbacks, post-mining development, rock outcrops, revegetation plan and the plan narrative. Zipperer, Schley and several residents also attended the February 14th public informational hearing regarding Premier Concrete, Inc. nonmetallic mining reclamation plan for the existing quarry located on Walker Road. 4) Municipal Taxpayer Commission. Minutes of December 16, 2004 were received and Zipperer and Woelfel attended the recent meeting held on February 17th. Zipperer advised that the Stenger contract was renewed for another 60/90 day term. The most recent "Municipal Taxpayer Commission Report" was distributed to Board members. Woelfel is supportive of the group's efforts to convey our concerns. The matter will be carried forward as a future item. 5) PEG Channel. Girman reported that the Agreement for Services with Soik Communications and the Letter of Understanding with the City of Sturgeon Bay are now in place. The Town's broadcast equipment has been moved to the City's broadcast facility and Channel 19 is up and running. Girman provided a sample schedule and advised that they are looking at some new programming. Thanks to Arlene Woelfel and Tom Soik for your help in making this a smooth move! 6) Town Hall/Office. Woelfel said the triangular portion of the Town Park, at the corner of Hwy 57 and Ripp Road, is currently zoned "SF20" (single family) and suggested we pursue a petition for change in zoning to make the entire park property "mixed commercial." The matter will be carried forward as a continuing item. 7) Building Permits-Enforcement and Fee Schedule. Zipperer will follow up on those people who are out of compliance and plans to meet with Brett Guillette, our inspector from II Ltd., to review the problems. 8) Newsletter Update. Woelfel reported he is half-way to finalizing articles and expects to stay within the timeframe of the first issue going out in early April. He also presented several samples of letterhead and the consensus was to go with the two-color barn/shoreline motif. New Business: 1) Revaluation (RFP) for Year 2006. Following discussion, motion by Schley and seconded by Girman to designate 5:00 p.m., Friday, May 6, 2005 as the deadline for receiving sealed proposals for a full (complete) revaluation for Real and Personal Property for the Tax Year 2006, and to publish notice twice in the Door County Advocate. Motion carried. 2) Clark Lake Advancement Association- Study Plan. The Clark Lake Advancement Association, in partnership with The Ridges Sanctuary and UW-Stevens Point, has prepared a study plan entitled "Water Quality and Biotic Evaluation and Strategic Planning in the Clark Lake Watershed." In the Association's letter of February 7, 2005 addressed to the Towns of Jacksonport and Sevastopol, they are asking the Towns to consider submitting a letter of support for this study plan. They seek no financial assistance from either Town to perform the study. Bob Stracka, on behalf of the Association, also added that the lake level would be a part of this study and funding would come through a State grant and in-kind donations. There will also be a separate fish inventory performed by the Department of Natural Resources this spring. Following discussion, motion by Staveness and seconded by Girman that we provide a letter addressed to the DNR in support of a grant for the Clark Lake study plan, as proposed. Motion carried. 3) Road Agreement-Town of Jacksonport re: Town Line Road. This matter will be brought back in April. 4) A draft of the "Statement of Capital Assets 2004" prepared in compliance with GASB 34, was provided for informational purposes. 5) Outdoor and Refuse Burning Ordinance. A draft of the "Outdoor and Refuse Burning Ordinance for the County of Door" was provided for informational purposes. Zipperer stated the matter would be presented to the Door County Board of Supervisors this week. 6) Charter Towns Bill. WTA provided a redraft of the "Charter Towns Bill" which relates to the creation and powers of charter towns. Zipperer explained that because we do not meet some of the criteria required of a charter town, Sevastopol would not be eligible for charter town status. 7) Legislative Day 2005. Door County Legislative Day 2005 is scheduled to take place May 4-5 in Madison. Anyone with concerns, issues or problems specific to Door County you feel the State would help resolve should make their submission to Rob Burke, Community Development Education at the Door County UW-Extension office. 8) Zoning Text Amendment-Hypothetical Lot Rule. All zoned towns were provided with a copy of an amendatory zoning ordinance recently passed by the Door County Board of Supervisors which amends the Door County Zoning Ordinance relating to one additional single-family residence or duplex permitted provided minimum lot size, width and yard requirements can be met for each structure. Said ordinance will take effect within 41 days after adoption unless a majority of zoned towns have filed an objection. Announcements: Spring Election-Tuesday, April 5th. Polls open 8:00 a.m. to 8:00 p.m. Annual Town Meeting-Tuesday, April 12th at 7:30 p.m. Door County Unit WTA Meeting - Thursday, April 14th at 7:00 p.m., hosted by Forestville. Board of Supervisors' Meeting -March-- at the call of the Chair. Board of Supervisors' Meeting - Monday, April 18th at 7:00 p.m. Agenda Items for Next Meeting: Fire Department - inspections Liquor license fees/operation Adjourn: Motion by Schley and seconded by Staveness to adjourn. Motion carried. Adjourned at 9:15 p.m. Respectfully submitted, Linda D. Wait, Clerk [approved 4/18/05]