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December 18, 2004 DECEMBER 2004 BOARD MINUTES
BOARD OF SUPERVISORS' MEETING MINUTES Monday, December 20, 2004 Town Meeting Room behind Sevastopol Schools 4550 STH 57, Sturgeon Bay, Wisconsin Call to Order: Chairman Leo Zipperer called the meeting to order at 7:05 p.m. Establish Quorum/Roll Call: Roll call was taken. Chairman Leo Zipperer, Supervisors Tom Girman, John Staveness, Dan Woelfel and Clerk/Treasurer Linda Wait were in attendance. Supervisor Jo Ann Schley was absent. Door County Sheriff's Department - Deputy Report: Sergeant Jon Koch of the Door County Sheriff's Department was available for question and comment. Sergeant Koch also indicated that Sevastopol School had requested some extra patrol during school activities. Citizen Concerns: Bob Stracka stated his concern for progress on Smart Growth and volunteered his services. He and Charles Jarman also expressed their concern with the nonmetallic mining reclamation plans recently submitted. Zipperer responded that he has forwarded a request for a public informational hearing on the reclamation plans. The Chairman thanked everyone in attendance for braving the 7¨ of snowfall and poor driving conditions. Presentation of Agenda/Properly Noticed: The Clerk stated that the agenda was properly noticed. Motion by Woelfel and seconded by Staveness to adopt the agenda. Motion carried. Correspondence: 1) Updated pages of the Door County Zoning Ordinance related to accessory structures on manufacture home sites. 2) Letter from the office of Door County District Attorney reminding government officials to familiarize themselves with the Wisconsin laws regulating Open Meetings and Open Records and compliance. 3) Notice from Wisconsin Department of Natural Resources that it will be subject to normal real estate taxes for 2004. The DNR acquired title to two parcels this past year, Tschernitz and Hansen, et al., now part of Cave Point County Park. 4) From the DNR, an informational publication "Public Land & Property Taxes," explaining the process for acquisition of land for public use and aid payment calculation. 5) DNR worksheet to calculate Aid Payment in Lieu of Tax (PILT) Process. 6) Wisconsin Department of Revenue Notice of 2004 Lottery Credit Calculation. 7) Notice of commencement of in rem proceeding to foreclose tax liens: Michael and Bonnie Wiggen, James and Mary Sargent, Laddie and Emmeline Chapman. 8) Door County Planning Department - Construction permits for October-November 2004. 9) Independent Inspections, Ltd. - Building recaps for November 2004. 10) Invitation from Wisconsin Towns Association Urban Towns Committee to become active member. 11) Sevastopol Education Foundation, Inc. information. By consensus, all correspondence was accepted and will be placed on file, without any item being referred to a specific committee for further review or action. Minutes: Motion by Girman and seconded by Woelfel to approve the minutes of the November 22, 2004 Board of Supervisors' meeting. Motion carried. As reflected in the minutes, a contribution to the Door County Soil & Water Conservation Department of $1,000 for the year 2005 was approved at the Budget/Special meeting on November 15, 2004. Motion by Girman and seconded by Staveness that this contribution be forwarded, along with a thank you for their intent to include the waters of Lake Michigan at Whitefish Bay Town Park in the survey. Motion carried. Clerk/Treasurer Monthly Reports: Motion by Staveness and seconded by Girman to accept the treasurer's report for November 2004 and place on file. Motion carried. Vouchers/Bills/Claims: Motion by Woelfel and seconded by Girman to approve the vouchers, bills and claims for the month of November 2004. Motion carried. Oral Committee Reports: Zipperer reported that the Board of Adjustment did approve Ken Laubenstein¡¦s petition for a variance to correct lot description and boundary discrepancy. Fire/Rescue Services Committee: Girman reported that Egg Harbor has expressed an interest in pursuing fire support services for Sevastopol. Jacksonport indicates an interest from a mutual aid respective. The next meeting, to be held in late January or early February, will include invitations to Sturgeon Bay Fire Chief Tim Herlache, Egg Harbor Town and Village, and Town of Jacksonport. Ad hoc Cable Committee: The next meeting is planned for early January to discuss intentions to return to PEG format as quickly as possible. Committee/Board Minutes: The Dam, Park and Rec Committee minutes of November 16, 2004 were accepted and placed on file. Pending Business: 1) Sturgeon Bay Fire Department ¡VThe November 2004 Fire Report was received and reviewed. 2) Smart Growth. No report at this time. 3) Door County Soil & Water: Nonmetallic Mining Reclamation ¡V NEA/PCI. After reviewing the notice relating to the plan submitted by Northeast Asphalt, Inc. for its nonmetallic mining reclamation permit, and discussion by the Board, Zipperer requested by letter that a public information "hearing" be conducted. This would be the opportunity for neighbors and those with questions to receive answers and have their concerns addressed and to find out the ramifications of the eventual residential development and lake. 4) Revaluation (RFP) for Year 2006/Draft. A draft of "Seeking Bids for Revaluation" was made available for discussion purposes. The items will be brought back for January 2005 Board meeting. 5) Municipal Taxpayer Commission. The minutes of August 26, 2004 meeting were available for review. Zipperer reported that he attended the December 16, 2004 meeting and there was discussion on the pros and cons, continuation or disbanding of the group. The consensus was to continue for another six months, now that the legislature was getting back into session. The lobbyist registration and fee of $400 was approved. We would continue meeting, without limiting efforts to just the technical college issues. Members will be receiving an invoice of $5,000 for the coming year, along with an inter-governmental agreement for 2005. New Business: 1) A tentative schedule of 2005 monthly Board of Supervisor, Annual, Special and Other meetings was presented. Open Book and Board of Review dates have been confirmed with Associated Appraisal Consultants, Inc. Following discussion, some schedule revisions were made and a new schedule of meetings will be made available. 2) Allocation/Designation for Building Fund. At the November 15, 2004 Budget/Special meeting, there was discussion on establishing a building fund for Town office/meeting room purposes. Following discussion, motion by Girman and seconded by Staveness to allocate and designate the sum of $50,000 for building fund purposes. Motion carried. 3) GASB Statement 34 - Implementation/Capitalization Threshold. The Clerk recently attended a workshop sponsored by our auditing firm, Schenck Solutions, which outlined the steps and provided tools to assist Towns with the implementation of GASB Statement 34. As of 2004, we shall be required to inventory, value and depreciate all infrastructure and assets for capitalization. Following discussion, motion by Woelfel and seconded by Girman that the capitalization threshold (basis for considering an asset for capitalization) be set at $5,000. Motion carried. Ordinances: None. Resolutions: The list of poll workers for the Democratic Party was received on December 20, 2005 and shall be attached to Resolution 10-2004 TB, Appointment of Election Officials 2005-2006. Special Reports: Clark Lake Advancement Association will notify Zipperer of their activity in regard to environmental water quality study and other actions they plan for 2005. Announcements: The next Board of Supervisors' meeting will be held on Monday, January 17, 2005 at 7 p.m. Wisconsin Towns Association District Meeting will be held in DePere on Saturday, January 22, 2005. Agenda Items for Next Meeting: Hunting on Town property Revaluation (RFP) for Year 2006 Adjourn: Motion by Staveness and seconded by Girman to adjourn. Motion carried. Adjourned at 8:50 p.m. Respectfully submitted, Linda D. Wait, Clerk/Treasurer [approved 1/18/05]