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August 23, 2004 BOARD MINUTES-AUGUST 2004
TOWN OF SEVASTOPOL Door County, Wisconsin BOARD OF SUPERVISORS' MEETING MINUTES Monday, August 23, 2004 Town Meeting Room behind Sevastopol Schools 4550 STH 57, Sturgeon Bay, Wisconsin Call to Order: Chairman Leo Zipperer called the meeting to order at 7:00 p.m. Establish Quorum/Roll Call: Roll call was taken. Chairman Leo Zipperer, Supervisors Tom Girman, Jo Ann Schley, John Staveness, Dan Woelfel and Clerk/Treasurer Linda Wait were in attendance. Citizen Concerns: Sergeant Jon Koch from the Door County Sheriff's Department reminded citizens to call with any questions or concerns in our area. He stated that additional patrol to the Culver's/Gordon Road area resulted in several stops for speeding violations. Sergeant Koch advised that a recent traffic stop might have potential for solving some mailbox vandalism. He also answered some questions regarding bicyclists, motorcyclists, fireworks and passing. Bob Stracka asked for an update on the formation of an advisory council to deal with Clark Lake issues and Zipperer responded that he and Chairman Al Birnschein of Jacksonport will be moving forward on this shortly. Presentation of Agenda/Properly Noticed: The Clerk stated that the agenda was properly noticed. Motion by Schley and seconded by Girman to adopt the agenda. Motion carried. Correspondence: 1) From the Wisconsin Department of Revenue, 2004 County Equalization Report, including Apportionment, Assessment/Sales Ratio and Sales Summary reports. Sevastopol has a 2004 equalized value of $553,771,500, representing an increase of 5.68% from the 2003 equalization of $524,022,800. 2) From the Wisconsin Department of Administration, a preliminary estate of January 1, 2004 population of 2,790 which represents a change of 123 persons (4.612%) since the 2000 Census figure of 2,667. 3) From the Wisconsin Department of Administration, the 2004 issue of Wisconsin Great Lakes Chronicle. The 2004 edition features articles about coastal restoration, water quality, erosion, tourism and recreation. 4) Complimentary pamphlet from the Niagara Escarpment Resource Network, established in 1998 to promote appreciation of the Niagara Escarpment "Ledge," a portion of which extends along the westerly side of our Town. 5) Notice from Charter Communications adding new channels to Digital Service and price increases on promotional packages. 6) From the Wisconsin Department of Natural Resource (DNR), notice of acquisition of John L. Tschernitz property (within Whitefish Bay Dunes State Park), .41 acres along Lake Michigan. 7) DNR notice of relinquishment from Farmland Preservation, Robert and Diane Schartner, 80 acres. 8) DNR transfer order of Managed Forest Law designation from Clair Glines to David and Theresa Leist, 17.84 closed acres. 9) Appraisal transmittal from DNR for Ethelyn Hanson property (within Whitefish Bay Dunes State Park), .43 acres along Lake Michigan. 10) Door County Zoning Text Amendment limiting accessory structure size in manufactured home park. 11) Approval from Door County for Sevastopol Zoning Map Amendment, 5.875 acres (Laubenstein property at Hwy 42/57 and Forest Road) from Countryside (CS) to Commercial Center (CC). 12) Notice of Local Government Finances and Management workshops sponsored by UW-Extension. 13) Congratulations to Jo Ann Schley who recently received accreditation as Certified Information & Referral Specialist. The correspondence was accepted and will be placed on file, without any item being referred to a specific committee. (deviation from order) 7:18 p.m. Special Report: Karen Raymore, from the Door County Chamber of Commerce, requested a contribution for the purpose of improving bicycle transportation in Door County. The County has applied for a grant of $100,000, with proposed improvements to be made over three years. The County Board has agreed to match up to $10,000 and the Chamber's Trail Committee is requesting each municipality impacted by the improvements to make a contribution of $1,000 over a 3-year period¡ a commitment of $333 in each fiscal year 2005, 2006 and 2007. Improvements would address sign and rack needs, purchase and installation of route and distance signs and publication of a "Back Road Bike Route Map." Following discussion, motion by Schley and seconded by Girman to include in our budget process a 3-year commitment, for a total of $1,000, for bicycle transportation improvements. Motion carried. 7:30 p.m. Special Report: Chief Tim Herlache, Sturgeon Bay Fire Department, gave an update on the recent concerns with the issuance of burning permits and the recent fires in the Glidden Drive area. Chief Herlache answered questions on what can and cannot be burned, the use of caution when burning and consequences of carelessness. He also provided an ordinance handout addressing "Burning and Fireworks." Chief Herlache recommended that our burning permits be issued on a day-to-day basis. It was the consensus of the Board members that effective immediately burning permits will be issued for a one-day period. Zipperer thanked Chief Herlache and his department for a job well done in controlling the recent fires on Glidden Drive. New Business: Town Planning & Zoning Committee report: 1) Suzanne Wick - Petition for Zoning Amendment (Bloomquist/Resenhoeft) to rezone a portion of wetland. Schley reported that earlier this evening the Committee reviewed the information submitted and recommended approval of the petition which would allow the owners driveway access in order to construct a single family residence. Motion by Girman and seconded by Staveness that the Board recommend approval of Suzanne Wick's petition for rezoning a portion of wetland on each parcel to allow driveway access. Motion carried and the Clerk was instructed to notify Door County Planning and Zoning of the recommendation. 2) Kenn Wiest - Petition for After-the-Fact Grant of Variance. Schley reported that the Committee had reviewed Mr. Wiest's petition to retain a patio constructed without a regular zoning permit at 4798 Bark Road and recommended approval. Keith Bridenhagen, the landscaper/contractor who installed the patio, provided an explanation and photos. Motion by Staveness and seconded by Schley that the Board recommend approval of Kenn Wiest¡¦s petition for an after-the-fact variance. Motion carried and the Clerk was instructed to notify Door County Planning and Zoning of the recommendation. 3) Schley also reported that Mike and Sharon Johnson after-the-fact petition for a grant of variance for an above-grade constructed deck at 5381 West Shore Drive had been granted by the Resource Planning Committee. 4) Schley reported that she forwarded a letter to the Door County Planning Department of the Committee's recommendation for denial of the Klussendorf petition for a zoning amendment-text change (assembly halls as conditional use in Estate Zoning). 5) Schley also reported that she forwarded a letter to the Door County Planning Department of the Committee's recommendation for approval of Vern Cutler's petition for variance regarding an encroachment into road setback at 4080 Glidden Drive. Minutes: Motion by Schley and seconded by Girman to approve the minutes of the July 19, 2004 Board of Supervisors' meeting. Motion carried. Clerk/Treasurer Monthly Reports: The treasurer's report for July 2004 was accepted and will be placed on file. Vouchers/Bills/Claims: Motion by Staveness and seconded by Girman to approve the vouchers, bills and claims for the month of July 2004. Motion carried. Oral Committee Reports:. None. Committee/Board Minutes: The Sevastopol Dam, Park and Rec Committee minutes of July 21, 2004 and the Planning and Zoning Committee minutes of July 26, 2004 were accepted and will be placed on file. Continued/Pending Business: 1) Sturgeon Bay Fire Department. The July 2004 monthly report was received. 2) Municipal Taxpayer Commission. Zipperer reported that the Commission remains inactive for the summer months, but we continue to pay the lobbyist. 3) Property Maintenance. Still looking for volunteers--anyone interested in serving on a "Property Maintenance Committee" should contact Chairman Zipperer or the Clerk. New Business: 1) Door County Planning Department-Construction permits for July 2004. 2) Independent Inspections, Ltd. - Building recaps for July 2004. 3) Town Planning & Zoning Committee: (see above deviation from order) 4) Door County Planning Department. Smart Growth. Correspondence indicates that the Door County Resource Planning Committee will approach the "Smart Growth" as follows: (1) it will be conducted in a low cost manner with reliance on current County staff and local resources, using the Door County Economic Development Corporation project as the basis for development of the County comprehensive plan; (2) use of consultants is not contemplated at this time; (3) the plan will be from a county perspective, not incorporating town issues, except as necessary; (4) the plan will recognize those municipal comprehensive plans that have been or will be completed in accordance with the comprehensive planning law; (5) initial plan proposals will be presented for public review and reaction; and (6) development of the plan will closely involve the Resource Planning Committee and the County Board. The plan is scheduled for adoption in April 2007, which provides ample time for data gathering and analysis, public "open houses" and hearings, and finalization before the January 1, 2010 deadline. Following a short discussion, this matter will continue as a pending item. 5) WPS - Leased Lighting and Locations. Greg Dantoin, Account Executive for Wisconsin Public Service Corporation, provided a detailed report of the leased lighting in the Town of Sevastopol. The report includes locations, cost per account (three accounts-Institute, Sevastopol and Valmy), cost per fixture and fixtures per account. Following discussion of the report, Zipperer will make contacts to see if costs can be reduced of if alternative lighting may feasible. 6) Georgenson Preliminary Plat for Apple Orchard Estates. The Board was provided with a courtesy copy of the Community Development Director's Report to the City of Sturgeon Bay Plan Commission which recommends approval of the plat, subject to provisions for right-of-ways and approval by Door County. This property is located in the Town of Sevastopol and consists of a 9.56 acre parcel located at the northwest intersection of Peterson Road and Gordon Road, but lies within the 1.5-mile extraterritorial jurisdiction of the City of Sturgeon Bay. 7) Renovation of South Ballfield at Town Park. Meissner Landscape provided a proposal for the renovation of the south ballfield, which would include strip and re-use existing/add sod, adding topsoil, grading, restructure pitcher's mound, bases and home plate, for a total of $12,159.79. (Updated information provided to the Board from the Dam, Park & Rec Committee; monies already budgeted). Special Reports: (see above deviation from order) Zipperer reported that our Town road projects were currently on hold pending completion of the new Highway Department parking lot and other work within the City, but is expected to move forward within the next two weeks. Announcements: Next Board of Supervisors' meeting will be held on Monday, September 20, 2004 at 7:00 p.m. The Wisconsin Towns Association Annual Convention will be held in Appleton, October 3-6, 2004. Anyone interested in registering should contact the Clerk. Agenda Items for Next Meeting: Cassie Cibik-Moeller - Physical fitness/meeting room facility. Use of cable franchise fees - Dan Woelfel. Adjourn: Motion by Staveness and seconded by Girman to adjourn. Motion carried. Adjourned at 8:35 p.m. Respectfully submitted, Linda D. Wait, Clerk/Treasurer [approved 9/20/04]