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September 23, 2002 BOARD MINUTES-SEPTEMBER 2002
TOWN OF SEVASTOPOL Door County, Wisconsin BOARD OF SUPERVISORS’ MEETING MINUTES September 23, 2002 Sevastopol Schools Modular Building Meeting Room 4550 STH 42, Sturgeon Bay, Wisconsin Call to Order: Chairman Zipperer called the meeting to order at 7:00 p.m. Establish Quorum/Roll Call: Roll call was taken. Chairman Leo Zipperer, Supervisors Don Haen, Tom Olsen, Jo Ann Schley and Clerk/Treasurer Linda Wait were in attendance. Supervisor Gerald Worrick was excused. Public Participation: Laddie Chapman read an email he had received from John Miller of Charter Communications regarding the PEG channel and Chapman’s request to form a separate cable access channel and its purpose, content, administration and setup. Presentation of Agenda/Properly Noticed: On information provided by the Clerk that the agenda was properly noticed, motion by Olsen and seconded by Schley to approve the agenda. Motion carried unanimously. Announcement: Chairman Zipperer reported that the Board met at 6:00 p.m. this evening at the junction of Apple/Old OR for the purpose of inspecting Apple Road prior to its approval for reconstruction. The Board also viewed Timber Ridge Road, which is a Resolution item on tonight’s agenda. Notice of such meeting was by separate agenda. CORRESPONDENCE: Wis DOT – Proposed Highway Improvement Program Update indicating 2002-2004 proposed projects for Door County. Bay-Lake Regional Planning Commission – Niagara Escarpment Conference – September 26-27, 2002, University of Wisconsin-Green Bay. Associated Appraisal – current list of personal property assessments for 2002. Thank you received from Jane Moeller and Leola Moeller for services provided by our First Responders. UW Extension – Analysis of Changes in Shared Revenue provided by new Community Development Educator Rob Burke. Letter of introduction from Doug Paulin/lightingforensicsinc, consultant on lighting issues and offer of free hour of consultation. Request to DC Humane Society/Karen Christenson for budget, activity and agency information for continued support. Zipperer will be meeting with her on 10/1/02. Charter Communications – Notification of corporate office address change. Watch out, GASB 34 – Crossroads (UW-Madison) article explaining new national accounting standard for municipalities, its requirements and benefits. Motion by Schley and seconded by Haen that correspondence be accepted and placed on file. Motion carried unanimously. Minutes: Motion by Haen and seconded by Schley to approve the minutes of the August 19, 2002 Board of Review. Motion carried unanimously. Motion by Olsen and seconded by Haen to approve the minutes of the August 19, 2002 Board of Supervisors’ meeting (with correction to date at page 4, par. 1, 7/14/02). Motion carried unanimously. Clerk/Treasurer Financial Reports: Motion by Haen and seconded by Schley to accept the August 2002 treasurer’s report. Motion carried. Wait also reported on estimated shared revenue payments for 2003 and issuance of temporary Class B beverage licenses to Sevastopol Pioneer Wresting Club and United Way. Motion by Olsen and seconded by Schley to approve the vouchers, claims and bills. Motion carried unanimously. Oral Committee Reports: None. Committee/Board Minutes: Sevastopol Dam, Park & Rec Committee minutes of August 14, 2002 will be accepted and placed on file. CONTINUED/PENDING BUSINESS: 1) Sturgeon Bay Fire Department. Acknowledged receipt of the August 2002 fire report. 2) STS – Whitefish Bay Feasibility Study. Haen reported that on 9/11/02 the Dam, Park & Rec Committee, along with other interested citizens, met with Terry Peterson, Engineer, STS Consultants, to review and discuss the survey and options regarding the launch/ramp at Whitefish Bay. The DNR could cost-share the replacement of the ramp with a new and wider cement slab, at an estimated cost of $70,000. The matter will be brought up at our budget sessions. 3) P.E.G. Channels – City of Sturgeon Bay. Zipperer and Schley attended the 9/12/02 meeting of the Community Services & Protection Committee. A “letter of understanding” had previously been submitted to the City. Following discussion, Olsen moved to approve the previous agreement and Haen seconded. Olsen withdrew his motion and Haen agreed. After further discussion, Olsen moved to approve the letter of understanding and Haen seconded. Motion carried unanimously. 4) Municipal Taxpayer Commission. Minutes of the July and August meetings were provided. Zipperer attended meetings on 9/12/02 and 9/16/02. Senator Lasee and Representative Bies were also present on 9/16; however, Worrick and Dr. Rafn were unavailable. The next meeting is scheduled for 10/10/02 at 9:00 a.m. at Baileys Harbor town hall. 5) L.R.I.P. Zipperer reported that additional information has been supplied as requested by Commissioner Kolodziej and he in turn has now submitted a letter request to the DOT for payment. 6) Road Work 2002. Zipperer’s letter of 8/27/02 to the Highway Department was amended to specify work to be done on Elaine Drive and to proceed with same. 7) Pat Miller – Clean water. Discussion on inspection of septic systems and beach contamination. Zipperer had received a draft Wellhead Protection Plan” which will be placed on file. Schley is our representative to that committee. 8) Driveway Permit Application. Following discussion on revisions to draft driveway permit application, the matter will be brought back at next month’s meeting for revisions. NEW BUSINESS: Door County Planning Department – Construction Permits. The building permits for July-August 2002 were accepted and placed on file. Independent Inspections Ltd. – Town Building Permits. The building permits and recap for August 2002 were accepted and placed on file. Town Zoning/Planning Committee Recommendations. None. Olsen reported that the Gignilleat request for a setback variance had been denied by the BOA. The Banks’ request for a setback variance on Glidden Drive was granted by the BOA. Zoning Text Amendments regarding carwash as conditional use, accessory structures in mobile home parks, and campgrounds/trailer camps subject to conditional use permit were recently ordained by the Door County Board of Supervisors. Conditional Approval for C&W Garage – The DOC granted conditional approval for the garage addition. 2002 County Equalization Report received from Wis DOR providing equalized value for taxation districts in Door County, and indicates changes from 2001. Construction Site Storm Water Permits are now also required for road projects in excess of .6 mile in length. Whitefish Bay Dunes Park – Attorney Nesbitt wrote to Corporation Counsel Grant Thomas and is awaiting a response regarding the speed limits in the Whitefish Dunes are and enforcement of same. Cherry Road - speed limit – Motion by Olsen and seconded by Schley that we recommend to the Door County Highway Department that they lower the speed limit from 55 to 45 mph on Cherry Road. Motion carried (Olsen, Schley, Zipperer-aye; Haen-nay; Worrick-excused). Madonna Starr has requested a refund of portion of 2000 real estate taxes paid. Motion by Olsen and seconded by Haen to deny this request. Olsen withdraws motion and Haen concurs. Motion by Olsen and seconded by Haen to table the matter for one month pending receipt of information from Associated Appraisal. Motion carried unanimously. DC Planning Department - Private Roads. After reviewing the list provided, the Clerk will notify the DC Planning Department of changes. Vision control – Aaron Daubner of the DCHD will be viewing some areas of concern. RESOLUTIONS: 04-02TB Timber Ridge. Following discussion, motion by Schley to approve Resolution 04-02TB to recognize Timber Ridge as town road, with the following conditions: 1) ditches be established per ordinance requirements, 2) that culvert(s) and 3) guardrail(s) be installed as recommended by the Door County Highway Commissioner, and 4) prepayment for paving/reconstruction if the work is to be done through the Town. Seconded by Olsen. Motion carried unanimously. ORDINANCES: 06-2002 Speed limits on North Cave Point Drive and Schauer Road. Motion by Haen to adopt Ordinance 06-2002 to establish 25 mph speed limit on Schauer Road and to establish 35 mph speed limit on North Cave Point Drive. Seconded by Schley. Motion carried. (Olsen, Haen, Schley, Zipperer-aye; Worrick excused) 07-2002 Required Stop. Motion by Haen to adopt Ordinance 07-2002 to establish a required stop on Sylvan View Circle East at its junction with Sylvan View Circle West. Seconded by Olsen. Motion carried. (Schley, Haen, Olsen, Zipperer-aye; Worrick excused) 08-2002 Race Track Prohibition. No action at this time. SPECIAL REPORT: Motion by Olsen to approve holding tank permits for Karl/Karen Schmidt and Robert Janda. Seconded by Schley. Motion carried unanimously. ANNOUNCEMENTS: Budget Work Session – Tuesday, October 8, 2002 – 6:00 p.m. Municipal Taxpayer Commission – Thursday, October 10, 2002 – 9:00 a.m. Baileys Harbor Town Hall WTC Annual Convention – October 13-16, 2002 - LaCrosse Board of Supervisors’ Meeting - Monday, October 21, 2002 - 7:00 p.m. AGENDA ITEMS FOR NEXT MEETING: Driveway Permit Application PEG Channel – Ad Hoc Committee – Duties/Term/Membership ADJOURN: Motion by Olsen and seconded by Schley to adjourn. Motion carried unanimously. Adjourned at 9:08 p.m. Respectfully submitted, Linda D. Wait, Clerk/Treasurer [NOTE: These minutes are subject to review and approval of the Board of Supervisors at their next meeting.]