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September 15, 2008 BOARD OF SUPERVISORS
TOWN OF SEVASTOPOL Door County, Wisconsin BOARD OF SUPERVISORS’ MEETING MINUTES Monday, September 15, 2008 - Meeting Room, Modular Building at Sevastopol Schools 4550 STH 57, Sturgeon Bay, Wisconsin Call to Order: Chairman Leo W. Zipperer called the meeting to order at 7:00 p.m. Pledge of Allegiance: Chairman asked all to rise and join in the Pledge of Allegiance. Establish Quorum/Roll Call: Roll call was taken, with Chairman and Supervisors John Staveness, Chuck Tice, Dan Woelfel and Tom Girman, along with Clerk/Treasurer Linda Wait were in attendance. Also In Attendance: Laddie Chapman, Betty Kiehnau, Victoria L. Cerinich, Darrell von Berg, Peter Wyatt, Mark Nelson, Steve Kase, Mark McClellan and Pat Miller. Meet the Deputy Program – Door County Sheriff’s Department: None available. Citizen Concerns: ● Pat Miller asked to speak later to Resolution No. 05-2008 TB, regarding Strahan Road. ● Linda Wait heard many positive comments at the Labor Day Sevastopol Alumni ballgames on the great appearance and condition of the Town Park grounds. Presentation of Agenda/Properly Noticed: Chairman Zipperer thanked those in attendance. The Clerk stated that the agenda was properly noticed. Motion by Woelfel and seconded by Staveness to adopt the agenda, as proposed. Motion carried, unanimously. Minutes: ● Motion by Staveness and seconded by Girman to approve the Board of Supervisors’ minutes of August 18, 2008, with a grammatical correction to page 2, line 7 from bottom, “make” rather than “made.” Motion carried, unanimously. ● Motion by Tice and seconded by Girman to approve the Board of Review minutes of August 22, 2008. Motion carried, unanimously. Clerk/Treasurer Monthly Report: Motion by Tice and seconded by Staveness to approve the August 2008 account balances, budget vs. actual and transaction report. Motion carried, unanimously. Vouchers/Bills/Claims: Motion by Girman and seconded by Tice to approve the vouchers, bills and claims for the period July-August 2008. Motion carried, unanimously. Oral Committee Reports: Wait reported that the Sesquicentennial Committee is meeting every other week, with music to include the UW marching band, Newtonburg Brass Band, Ben Larson and the Leist Boys. We welcome any and all volunteers for help with setup, cleanup, parade, food, serving and other events surrounding our celebration on Saturday, July 18th, 2009. Committee Minutes: The following Committee Minutes were accepted and be placed on file: ● Building & Property – July 16, 2008 and August 22, 2008 ● Ad Hoc Sesquicentennial – August 5, 2008 ● Comprehensive Plan – April 16, 2008. 7:15 p.m. - Special Reports: Mark Nelson reminded everyone that the biennial Door County Legislative Days will happen in May 2009. Mark provided an update on the May 2007 trip to Madison made by more than 90 Door County volunteer delegates, including our Chairman, and the receipt of Legislative support for several agenda items: (i) exempt funding for county-wide ambulance services; (ii) State Stewardship fund; (iii) State funds for plowing of State-owned parks; (iv) beach water quality testing; and (v) diggers hotline for propane tanks. Mark encouraged our participation with monetary support ($250 to $2,500) and an invitation to travel to Madison, usually the first week in May. Zipperer indicated the Board will take action on this matter in October. [deviation from order] New Business: 1) McClellan Holdings LLC – Class B License. Zipperer recapped the previous action taken, in that the alcohol beverage renewal application for McClellan Holdings, LLC, d/b/a The Hitching Post, had not been timely received, as mandated by the Wisconsin Statutes. However, a circuit court order was issued by Door County Judge Ehlers on July 3, 2008, and the Town was instructed to issue a temporary Class B license. Zipperer encouraged a representative of McClellan Holdings to be present tonight and re-submit an application in compliance with our Ordinance 2007-01, which regulates alcohol beverage licensing. Attorney Steve Kase, on behalf of McClellan, presented the completed renewal application, auxiliary questionnaire and schedule for appointment of agent, and the documents were reviewed by the Board and Clerk. Mark McClellan, as agent for McClellan Holdings, LLC, was present and signed an “Agreement for Payment of Attorney Fees,” acknowledging their obligation and agreement to reimburse the Town for legal fees totaling $1,120. A check in the amount of $520 was presented as the initial payment, with the balance to be paid in monthly installments of $200 due on October 15, November 15 and December 15, 2008. Attorney Kase requested that the Board accept the application and the proposed payment agreement, with the application to be published, as required, and a new license issued as of October 1, 2008 and expiring June 30, 2009. Following discussion, motion by Woelfel and seconded by Tice to approve the application as presented, that a new license shall be issued to McClellan Holdings, LLC for the period October 1, 2008 – June 30, 2009 upon surrender of the temporary license, and that the agreement for payment of attorney fees be accepted. Motion carried, unanimously. Pending Business: 1) Tourism Zone Commission. Tice reported on June revenues of $437,712.09, room tax (5.5%) of $24,074.16 and the Town’s share at $7,222.25, with 6,251 rooms available and 2,794 having been rented. This results in a 44.7% occupancy rate with an average daily rate of $157.81. Discussions continue with the City of Sturgeon Bay to join the Door County Tourism Zone Commission. The next meeting of the Commission will be held on Washington Island, September 18th at 9 a.m. The Board was also provided with a list of removed properties; there were 35 reporting properties in June. 2) Comprehensive Plan. Staveness reported that the Comprehensive Plan Committee was disbanded as of September 4th and that certain members have now been appointed to the Town Plan Commission (see Resolution 04-2008 TB, below). A record of the Public Hearing held on August 11th was also presented. 3) PEG Cable. Girman reported that Charter is moving Channel 19 to Channel 97, if analog, and to Channel 986 for digital. There have been some problems with blackouts, which have been reported to Charter. 4) Road Work 2008. Zipperer reported that: (i) North Cave Point Drive will be done next week by Northeast Asphalt; (ii) South Cave Point Drive has been completed; (iii) Windemere Drive chip seal is complete; (iv) Old Highway Road at the Tanck property has been paved, shouldering extended and lines marked; and (v) the South Cave Point Drive shouldering will be done by Door County Highway Department at a cost of $2,800 during the week of September 22nd. 5) 2009-2010 Aerial Photography Project. Last month, Tom Haight, Door County CIS/LIO Coordinator, submitted an option for vendors (municipalities) to obtain a more detailed “neighborhood” level of aerial photography at a cost of $267.53 per year for 2009 and 2010. The Town currently has and will continue to have access to the “community” level at no extra charge. Motion by Girman and seconded by Staveness that the Town will not subscribe to the “neighborhood” level. Motion carried, unanimously. New Business: 2) Town Hall Project. Woelfel reported that the Building & Property Committee had met at 6 p.m. earlier and unanimously agreed to make a recommendation that the Board accept the bid of Portside Builders for the Town hall project. Portside did have the low bid of $804,234 and has met all bid requirements. Construction can begin within the next couple weeks, with a date for groundbreaking to be determined, and completion by April 1, 2009. Motion by Woelfel and seconded by Staveness that the Board enter into a contract with Portside Builders for the construction of the new Town hall as soon as possible at a price of $805,151, which includes an adjustment for required bid alternates. Motion carried, unanimously. Resolutions: No. 04-2008 TB “Creation of Town Plan Commission & Membership.” Zipperer explained the necessity to appoint a Plan Commission to review the proposed Comprehensive Plan, assure compliance with Wisconsin Statutes, and then recommend adoption of the Plan to the Town Board by ordinance. Motion by Staveness and seconded by Tice to approve Resolution No. 04-2008 TB. Motion carried, unanimously. Members include: John Staveness (Chair), Leif Lautenbach, Charles Jarman, Richard Weidman, Bart Munson, Peter Hurth and Victoria Cerinich. No. 05-2008 TB “Strahan Road.” Zipperer explained that the road was named in recognition and honor of the “Strand” family homestead located thereon. However, recent research revealed the correct spelling to be “Strahan.” Pat Miller also confirmed the correct spelling of “Strahan.” Motion by Girman and seconded by Tice that the Town road be renamed as “Strahan” Road and that such name change be certified to the County of Door and State of Wisconsin. Motion carried, unanimously. Correspondence: The following correspondence was accepted and placed on file: 1) Independent Inspections, Ltd. – Billing Recap for August 2008. 2) Door County Planning Department – Zoning permits for August 2008. 3) City of Sturgeon Bay Fire Department – August 2008 Fire Report. 4) WTA announcement of Annual Convention, October 5th – 8th, Appleton. 5) Rural Mutual Insurance Company – will require membership in Farm Bureau for auto insurance. 6) Bureau of Property Tax – Final statement of taxes 2007. 7) Summary of Assessment 2008 – total assessed valuation real & personal property - $703,001,700. 8) Wisconsin Department of Revenue 2008 County Equalization Report – total equalized valuation real & personal property - $740,689,800. 9) From Door County GIS/LIO – Clark Lake perimeter and frontage for Towns of Sevastopol and Jacksonport. 10) Wisconsin Department of Natural Resources – Managed Forest Law proof list. 11) City of Sturgeon Bay – certified copy of annexation ordinance for Georgenson property on Peterson Road. 12) Door County Economic Development Corporation “Developments” newsletter. 13) Charter Communications – notice of enhancements to channel line-ups and services. Announcements: ● Budget Work Session – Thursday, October 16th – 6 pm ● Board of Supervisors – Monday, October 20th – 7 pm ● General Election – Tuesday, November 4th ● Budget Hearing/Special//Board Meetings – Monday, November 17th – 7 pm Adjourn: Motion by Staveness and seconded by Woelfel to adjourn. Motion carried, unanimously. Meeting adjourned at 8:25 pm. Respectfully submitted, Linda D. Wait, Clerk [approved 10/20/08]