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June 16, 2008 BOARD OF SUPERVISORS
TOWN OF SEVASTOPOL Door County, Wisconsin BOARD OF SUPERVISORS’ MEETING MINUTES Monday, June 16, 2008 - Meeting Room, Modular Building at Sevastopol Schools 4550 STH 57, Sturgeon Bay, Wisconsin Call to Order: Chairman Leo W. Zipperer called the meeting to order at 7:00 p.m. Pledge of Allegiance: Chairman asked all to rise and join in the Pledge of Allegiance. Establish Quorum/Roll Call: Roll call was taken. Chairman Leo Zipperer, Supervisors John Staveness, Chuck Tice, Dan Woelfel and Tom Girman, along with Clerk/Treasurer Linda Wait were in attendance. Also In Attendance: Laddie Chapman, Charlie Jarman, Tom Ash/Northeast Asphalt, Marc Isaksen, John Kolodziej/Door County Highway Commissioner, Pat Miller and Deputy Brad Shortreed. [deviation from order] New Business: 2) Road Work – 2008. Zipperer stated that notice was published and faxed to solicit quotes or proposals for 2008 road construction, with road identification and specification available at the Town office. Present were Tom Ash of Northeast Asphalt, Inc. (NEA) and John Kolodziej, Commissioner of the Door County Highway Department (DCHD). Zipperer had also asked NEA and DCHD to provide pricing for shouldering and non-shouldering along South Case Point Drive. Two sealed bids were received and Zipperer proceeded to open the bid from NEA and the estimate from DCHD. Motion by Tice and seconded by Staveness to accept the bid and estimate. Motion carried, unanimously. The bid and estimate were as follows: Road Name/Location/Length Northeast Asphalt Bid Door County Highway Dept. Estimate South Cave Point Drive – 1.22 miles from Whitefish Bay Rd to termini, 20 feet wide, full wedge, 1¼” overlay no shouldering $63,990 $66,725 North Cave Point Drive - .61 miles from WD to Town Line Rd, 20 feet wide, full wedge, 1¼” overlay and shouldering $32,820 $37,288 Reynolds Road – 1.54 miles from Town Line to Old OR, 20 feet wide, full wedge, 1¼” over lay and shouldering $92,370 $92,360 Windemere Drive - .41 miles from Bay Shore Dr to Martin Rd, chip sealcoat N/A $4,455 Commissioner Kolodziej stated that actual work costs will not exceed the estimates as provided. Motion by Woelfel and seconded by Girman to award the South Cave Point Drive and North Cave Point Drive projects to Northeast Asphalt and to award the Reynolds Road and Windemere Drive projects to the Door County Highway Department. Motion carried, unanimously. Meet the Deputy Program of the Door County Sheriff’s Department: Deputy Brad Shortreed provided an update on the recent break-ins in the Bark Road, Glidden Drive and Whitefish Bay Road area. He also asked residents to be on the watch for any suspicious vehicles, especially a maroon older car with damage to the rear panel. Investigators are working on the incidents. Girman and Woelfel both expressed their concerns that the message is spread throughout the community to be on alert. There have been homes broken into and construction site tools stolen, along with sign damage. Deputy Shortreed indicated that extra patrols would be made in the area. Zipperer will request a report on the number of break-ins reported and who is in charge of investigation. Citizen Concerns: In a recent incident, Charlie Jarman felt that one of his dogs were enticed and improperly impounded at the Door County Humane Society. He also felt that music and noise was getting a little out of control along Mathey Road near the motorcycle memorial. Linda Wait reminded residents that assessors have been in the area; however, they do carry proper identification, and drive red vehicles with Associated Appraisal signage. Please contact the Sheriff’s Department immediately if you are suspicious of any activity in your neighborhood. John Staveness gave special thanks to Joe Neuchter, Al Peterson and Jane Moeller for cleaning up the signs that had been spray-painted by vandals. Presentation of Agenda/Properly Noticed: The Clerk stated that the agenda was properly noticed. Motion by Staveness and seconded by Tice to adopt the agenda, as proposed. Motion carried, unanimously. [deviation from order] New Business: 4) Petition for Grant of Variance. a) Louden Webster – Petition for Grant of Variance at 4324 Glidden Drive. Marc Isaksen, architect, explained that the screened porch remains as is, with the new construction on the road/landward side to include kitchen, utility, mechanical, master bedroom, closet, bath, front porch and deck. The highwater setback will now be 42 feet, rather than the previous request for a 30-foot setback. Motion by Woelfel and seconded by Girman to recommend approval of the petition for grant of variance. Motion carried, unanimously. b) Lawrence Tanck – Petition for Grant of Variance at 3867 Old Highway Road. Mr. Tanck proposes to split an existing parcel into two lots. Kay Miller, Zoning Administrator II, indicated that this case is unique in that the parcel is already zoned with two zoning districts and each zoning district contains a conforming, permitted use. The front portion is zoned CC (commercial center) and contains a storage building; the rear portion is zoned CS (Countryside) and contains a residence. Motion by Girman and seconded by Staveness to recommend approval of the petition for grant of variance. Motion carried, unanimously. Minutes: Motion by Girman and seconded by Zipperer to approve the meeting minutes of the Board of Supervisors of May 19, 2008, with correction as to Sister Bay website. Motion carried, unanimously. Clerk/Treasurer Monthly Report: Motion by Woelfel and seconded by Staveness to approve the May 2008 account balances, budget vs. actual and transaction report. Motion carried, unanimously. Wait also reported that a Temporary Class B (Picnic/gathering) license had been granted to the Birch Creek Music Center for an event on July 13th at Cajun Acres. Committee Minutes: The following Committee minutes were accepted and placed on file: ● Ad Hoc Sesquicentennial Committee – April 9, 2008. Pending Business/Status: 1) Comprehensive Plan. Staveness reported that Bart Munson is talking with Kay Miller about the draft to incorporate her answers. The Committee is still hoping for a public hearing by the end of July and will be meeting to discuss that. 2) PEG Cable. Girman reported that the Committee will meet on Thursday, July 3rd, at 10 a.m. He reported that the cable companies are proposing to move the educational and government programming to the 900 tier and wonders if that will be a good idea or not. 3) Sesquicentennial. Wait reported that the Committee is busy planning for the July 18th 2009 event and making decisions as to food (pig and corn roasts) and beverage, parade entries and route, entertainment choices (music, bands, games, kids activities), and ballgames for the Institute Cubs, Legion, old-timers, women vs. men vs. kids. Although Highway 57 will be under construction next summer, completion is promised by July 4th. We are looking for: articles on People, Places and Events to be included in the history book; volunteers to help with the event; and definitely parade entries (perhaps a trophy for best in show). Girman reminded that we be sure to make contacts to reserve parking areas and perhaps Sturgeon Bay would like to put one of their fire engines into the parade. Zipperer indicated we will most likely use the “ticket” system for food and drink, rather than dealing with cash. The Board was invited to walk the parade route (Dunn/P south on 57, east on Ripp and into the soccer field) with Committee members at their next meeting on Friday, July 18th beginning at 8:30 am. 4) Municipal Taxpayers Commission. Zipperer and Tice attended the meeting on May 29th. The Commission decided to maintain $1,600 in a checking account, with the remainder to be prorated and disbursed to the member municipalities. This would result in $5,169 being returned to the Town and Woelfel suggested that those funds be earmarked for the Sesquicentennial event. Charlie Most was also thanked for his efforts in working toward relief of technical college taxation. 5) Town Hall project. Woelfel reported that Henry Isaksen will finish working drawings shortly, at which time the Building & Property Committee will convene to review and discuss any open items. Upon agreement, Henry will prepare the bid specs, they will be sent out, with a turnaround in 3 to 4 weeks, and bid opening in August. The bid process will be open to any and all contractors, as long prevailing wages are paid and all requirements met. Woelfel will provide the Board members with a copy, once the bid is complete. Tice, Woelfel, Zipperer and Wait recently viewed an electronic sign with message board that would call attention to upcoming meetings and events. At 8:30 pm, Deputy Tom Lemke provided an update on the break-ins and will request the Sheriff’s Department to print out the incident report, which will give more detail on the ongoing investigations 6) Open Burn. We received correspondence from DNR Specialist Carol Schmidt regarding the alleged open burn by Brauer Construction and her request to them for additional documentation and clarification as to the incident in November 2007. New Business: 1) Door County Tourism Zone Commission. Tice explained changes and updates made to the Door County Tourism Zone Commission Agreement and the Commission Bylaws (complete drafts on file). Following discussion, motion by Woelfel and seconded by Staveness to approve the Commission Agreement (Intergovernmental Agreement) and the Bylaws, as amended, and authorize the Town Chairman to execute said approvals. Motion carried, unanimously. 3) Renewal Applications for Alcohol Beverage License. A listing of the alcohol beverage license renewal applications were provided for the period July 1, 2008 – June 30, 2009,. There was discussion on compliance with the Town Ordinance regulating licensing which was adopted in 2007 and recourse available as to those establishments who have not completed the paperwork and/or paid outstanding fees. Motion by Tice and seconded by Girman to approve the renewal applications of those who have filed timely, have complied with the Town Ordinance 03-2007 and the Department of Revenue alcohol beverage laws, and have paid all fees. Motion carried. Motion by Tice and seconded by Staveness that the licenses of those not in compliance at this time will be held in abeyance for approval at the July Board meeting, providing they meet all requirements. Motion carried. The clerk will notify those applicants who are not in compliance. Resolutions: Resolution No. 02-2008 TB “Borrowing Funds.” Woelfel explained the paperwork that was required by the State Trust Fund in order to apply for a loan to finance the building of our new Town hall. The $900,000 loan would be for a term of 10 years, with interest at the rate of 4.25 percent per annum, to be repaid in annual installments. The Commissioners of Public Lands also provided the resolution form of record to be adopted. Motion by Woelfel and seconded by Girman to approve and adopt Resolution No. 02-2008 TB, with the terms as indicated above, and to forward the required paperwork to the Commissioners for processing. Motion carried, unanimously. Resolution No. 03-2008 TB “Recognition of Pioneer Girls Softball Champions Div. III.” Motion by Staveness and seconded by Girman to adopt Resolution No. 03-2008 TB that “the Pioneer Girls be specifically honored for their effort, dedication and hard work to earn the title of Division 3 Girls Fast Pitch Softball State Champions – 2008, becoming only the 3rd Division 3 team to win back-to-back titles, with further thanks and recognition to Head Coach Tim Newton, Assistant Coach Brooke Tanck, parents, family, friends and all others who played a role on their continued success. Motion carried, unanimously. Ordinance: Motion by Tice and seconded by Woelfel to re-number “Interim Control of Large Wind Turbines” Ordinance to 2008-03. Motion carried, unanimously. Correspondence: The following correspondence was accepted and placed on file: 1) Door County Planning Department – zoning permit for May 2008 2) Independent Inspections, Ltd. – building permits for May 2008 3) City of Sturgeon Bay Fire Department – April 2008 fire report 4) Door County Planning Department – granting of conditional use permit for Ciepluch 5) Wis DNR – managed forest law lands for Dean Anschutz and notice of timber cutting by Bay-Lakes Council 6) Notice of completed application for proposed dredging in the bed of Green Bay – Meulemans-McGown at 4269 Bay Shore Drive 7) WPS – notice of proposed changes to municipal lighting fees 8) AT&T – replacement of pole on Bay Shore Drive at Windemere and Laurie Lane 9) Wis DOT – preliminary plans for proposed work on STH 57 during 2009 10) Door County Ordinance No. 2008-04 zoning text amendment to eliminate site plan review 11) WTA – invitation for summer seminars on Open Meetings/Open Records/Ethics 12) Emergency Services of Door County – ambulance runs and pick up report 13) Wis DNR – renewal of land use agreement for public parking lot at Whitefish Dunes State Park. Motion by Woelfel and seconded by Tom to authorize renewal of the Land Use Agreement for an additional 5-year period ending March 31, 2013. Motion carried. Announcements: ● Cable Committee – July 3rd – 10 am ● Legion Doubleheader/Fish Fry – July 12th beginning 4:30 pm – Institute Town Park ● Board of Supervisors – Monday, July 21st at 7 pm ● Door County Unit WTA – Thursday, July 24th at KC Hall – 6:30 pm Agenda Items for Next Meeting: ● Harder Hill – relocation of utility pole Adjourn: Motion by Woelfel and seconded by Staveness to adjourn. Motion carried, unanimously. Meeting adjourned at 9:50 pm. Respectfully submitted, Linda D. Wait, Clerk [approved 7/21/08]