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April 11, 2006 Annual Meeting Minutes - 2006
ANNUAL TOWN MEETING Tuesday, April 11, 2006 (Town meeting room, modular building at Sevastopol School) MINUTES Call to Order: Chairman Leo Zipperer called the 2006 Annual Town Meeting to order at 7:00 p.m. The Chairman stated that although not required by law, an agenda had been prepared to assist in an orderly conduct of the meeting and identifying topics for possible discussion. The annual town meeting may transact any business over which it has statutory authority; Wis. Stats., sec. 60.11(6). Only qualified electors may make a motion, which must be seconded, for which the town meeting has authority, and vote. Determine Proper Notice: It was determined that proper notice had been provided, having been posted in three public places, with an affidavit of posting on file, and notice also having been published in the Door County Advocate on April 1, 2006. Welcome/Meet & Greet: Town Board Chairman Leo Zipperer welcomed those attending and introductions were as follows: Town Chairman and District 14 County Board Supervisor Leo Zipperer, Supervisor and Vice Chairman Tom Girman, Supervisor Dan Woelfel, Supervisor Chuck Tice, Supervisor John Staveness, Clerk/Treasurer Linda Wait, Mike Konecny of Schenck S.C. (auditor), residents: Bob Stracka, Betty Kiehnau, Bill Kiehnau, Jo Ann Schley, Roger Bochek, Josie Bochek, District 15 County Board Supervisor Richard (Biz) Virlee, Arlene Woelfel, Dick Shappell, Tom Luebker, Jane Luebker, Laddie Chapman and Tim Pfleiger. (Jean Tice arrived later.) There were 20 electors in attendance. Official Oath and Swearing In of Elected Officers: Dan Woelfel, having been re-elected to the office of Supervisor, and Charles (Chuck) Tice, having been newly elected to the office of Supervisor, on April 4, 2006, were administered the oath of office by the Clerk. The official oaths and conflict of interest statements were placed on file. Pledge of Allegiance: The Chairman asked all to rise and join in reciting the Pledge of Allegiance. Minutes of Annual Meeting – April 12, 2005: Motion by Jo Ann Schley and seconded by Tom Girman to accept the April 12, 2005 Annual Town Meeting Minutes. Motion carried unanimously. Special Report – 7:50 p.m. – Audit 2005: Mike Konecny of Schenck S.C. provided an explanation and summary of the Annual Financial Report for the year ending December 31, 2005. As required by Governmental Accounting Standards Board (GASB), this report included the following: ● Independent Auditors’ Report on Basic Financial Statements ● Basic Financial Statements: Statement of Net Assets and Activities Fund Financial Statements (balance sheet) Statement of Revenues, Expenditures and Changes in Fund Balance ● Supplemental Information: Detail of Budgeted and Actual Revenues and Expenditures ● Report on Internal Control over Financial Report and on Compliance. As in previous years, Mike indicated that there are no unusual items and that the financial statements fairly present the financial position and the financial activities of the Town. He reported a healthy financial position, with no long term debt and adequate unrestricted funds for reserve or unplanned contingencies. The financial reports, statement of revenue and expenditures, with fund balance sheets, show comparisons between actual and budget amounts for the year 2005 and prior year 2004. Capital assets, which include land, buildings, other land improvements, machinery, equipment and infrastructure (roadways) are recorded at (or estimated) historical cost. In 2004, depreciation on infrastructure was restated, in that road costs had not been depreciated over the correct number of years. Mike continued with an explanation of the contents of the Report on Compliance and Internal Control. Tests for compliance were performed and the results disclosed no instances of noncompliance which would be required to be reported. The Town has a combined clerk-treasurer position and no change is recommended, as this is the most efficient way to operate in towns and villages of similar size. There are no lawsuits and no contingent liabilities. Mike did suggest revising our future budget formats to better fit with auditor reporting requirements. Motion by Chuck Tice and seconded by Dan Woelfel to accept the 2005 Auditors’ Report and Financial Statements. Motion carried unanimously. Matters for Review/Status Updates: • Smart Growth. Jo Ann Schley, Chairman of the Comprehensive Plan Committee, indicated that the Committee recently reviewed four proposals for planning services in response to the RFP (request for proposal) that had been sent out consultants. The Committee’s recommendation will be submitted to the Town Board for approval at its next meeting. Jo Ann indicated that the objective and goal was to get a planner on board soon and keep forging ahead toward developing our Comprehensive Plan. ● Fire Protection. Tom Girman, Chairman of the Fire/Rescue Service Committee, reported that the Committee, over the past year, has looked at options in search of a more palatable cost for our fire protection. Tom was happy to report that a Memorandum of Understanding had recently come about that would save us substantial dollars in fire protection costs over the next few years, with the formula based on either the value of new improvements or increase in the fire department’s operating budget. A proposed formal agreement is expected and will be put through the various approval cycles. ● Newsletter. Dan Woelfel reported that Volume 2 of the Sevastopol Town Newsletter was delivered to box holders in February. The plan is for two issues per year, containing relevant and timely information. It is also available on our website. Dan indicated that anyone wishing to contribute an article can contact him or the Clerk. Laddie Chapman was duly recognized for his contributions with layout, editor and camera. We have received some very positive feedback from residents, others throughout the County, and the Wisconsin Towns Association. • Cable Channel. Tom Girman, Chairman of the Ad hoc Cable Committee, reported that a number of meetings have been held this past year. New camera and recording equipment, recently purchased, was in use tonight. Our franchise agreement with Charter Communications allows input from subscribers and he is considering hosting a meeting with Charter to talk informally about its service to our area. Tom also indicated that negotiations with Brilliant Cities (BCI) continues, with a proposed final contract expected to be presented to the Town Board soon. Dan Woelfel was credited with new office equipment and internet connectivity upgrades. Clerk Linda Wait thanked Dan for his time and expertise in setting up the new equipment—a definite improvement and time-saver. • Revaluation. Clerk/Treasurer Linda Wait reported that the employees of from Associated Appraisal Consultants had completed their initial fieldwork and would be returning later this spring/early summer to re-visit certain areas. Letters would be sent to those residents who were not available for a personal inspection and appointments will be scheduled accordingly. At this point, it is anticipated that Open Book will be held on Friday-Saturday, August 18th and 19th, with the Board of Review to be conducted on Friday-Saturday, September 8th and 9th. An “All-Citizens Board of Review” discussion followed and might be considered in the future. New Items/Updates: • Town Office/Meeting Room. Dan Woelfel, as Chairman of the Ad Hoc Building & Property Committee, indicated they have met with Sevastopol School Facilities Committee members to tour and review costs associated with our current location. It is a 20-year old modular facility and there are concerns with meeting building code requirements and general maintenance. The matter will be looked at and options explored over the next 3-year timeframe. Several possibilities were discussed. ● Compensation Review. Zipperer indicated that several years ago, it was established that town officers (including town board members, as town employees) receive an hourly wage not to exceed $15, with an annual maximum of $5,000. Elected officials have had no change in salary since 2002. Dan Woelfel provided a recap of a salary survey conducted by the Wisconsin Towns Association and salaries paid by other Door County towns. Following discussion, motion by Laddie Chapman and seconded by Tim Pfleiger that the salaries of elected officials remain the same as last year. Motion defeated (in favor-8, against-11, abstain-1). Following additional discussion, motion by Dick Shappell and seconded by Tim Pfleiger that each of the Supervisor salaries be increased from the current $4,000 annually to $4,200 annually; and that the Chairman’s salary be increased from the current $8,000 annually to $8,500 annually. Motion carried (in favor-19, against-1/Laddie Chapman). ● Concession Stand at Town Park. Dan Woelfel reported that significant improvements had been made to the concession stand which is used by the Sevastopol Booster Club, the County League, softball teams and others. Approximately $10,500 has been spent, with special thanks to Tony Haen and Mark Haen for donating their time and material in an equal amount. Elector Concerns: • Road Improvement/Repair. Zipperer indicated that if you feel your road needs repair, we would like to know about it. Rudy Road will be considered this year, along with others which, depending on cost, may include Todey, Peterson at City Limits to Gordon, Mathey between P and Whitefish Bay, Mathey/Hwy 57 to junction with T, Whitefish Bay 42 easterly ½ mile, and the creation of Cinnamon Court off Reynolds south of Townline. Road construction costs have been at approximately $250,000 over the past 10 years. Zipperer reported that the Road Inspection is scheduled for Friday, May 5th, beginning at 9:00 a.m. Elector Concerns: • Bob Stracka, a member of the Comprehensive Plan Committee, would like to see a Plan Commission put in place as soon as possible. Bob also brought up the subject of impact studies, for the future, how it affects people when a decision is made and perhaps the need for more public input and an impact study committee. Woelfel felt our newsletters, website, notice and agenda postings, and newspaper/radio media provided ample notice on Town events. ● Thank You. Wait commented on our admirable voter turnout for elections, thanked Betty Kiehnau and Barb Watson for providing some of the refreshments this evening; and also thanked Tip-Top Cleaners for providing the cleaning of our flags, at no charge. Tim Pfleiger thanked the Board members for the exemplary work. Resolutions: None submitted. Adjournment: Motion by Jo Ann Schley and seconded by Tim Pfleiger to adjourn the Annual Meeting to Tuesday, April 10, 2007. Motion carried unanimously. Adjourned at 9:40 p.m. Respectfully submitted, Linda Wait, Clerk/Treasurer Town of Sevastopol [approved 4/8/08]